Health Finance Directorate
Health Analytical Services Division
T: 0131-244 5366 F: 0131-244 2371
E: SWStat@scotland.gsi.gov.uk
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March 2013
Dear Director of Social Work,
SCOTTISH GOVERNMENT STATISTICAL REQUIREMENTS:
COMMUNITY CARE 2013
1. Introduction
This letter provides details of all community care surveys which are due for completion and
return to the Scottish Government during 2013. A copy of this letter has been sent to the
relevant contact for each survey within your Local Authority. Copies of all surveys for 2013
can be accessed from our website at: http://www.scotland.gov.uk/hscuser
2. Community Care surveys from March 2013
The following surveys should be returned to the Scottish Government this year:
Annual:
 Social Care Services, 2012-13
 Short Breaks (Respite Care) Survey, 2012-13
 Mental Health Benchmarking Survey, 2012-13
Quarterly:
 Quarterly Survey; Eligibility Criteria and Waiting Times Survey
The following surveys are collected and produced on our behalf:
 Scottish Care Homes Census, 2012-13 - Collected by the Care Inspectorate,
published by ISD
 Learning Disability and Autistic Spectrum Disorder (eSAY) 2013 - Collected and
published by The Scottish Consortium for Learning Disability (SCLD)
 Mental Health Officers Survey 2012-13 – Collected and published by Scottish Social
Services Council (SSSC)
St Andrew’s House, Regent Road, Edinburgh EH1 3DG
www.scotland.gov.uk
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3.
Further Details
Social Care Services, 2013
Following consultation during 2012, we are this year combining the Home Care and Selfdirected support surveys into a new Social Care Survey which includes clients who receive:
o Home care services including reablement services
o Self-Directed support to purchase services
o A direct payment to purchase services
o Housing Support services
o Meals services
o Community Alarms
o Other telecare services
o Any other services – shopping, laundry, etc.
The Social Care Survey should be returned to the Scottish Government by the end of July
using the ProcXed system, which ensures a secure route for data transfer. All the
information required to complete the census is available from our website at:
http://www.scotland.gov.uk/Topics/Statistics/Browse/Health/DataSupplier or
https://www.scotxed.net/homecare/default.aspx
Short Break (Respite Care) Survey, 2012-13
A short-term working group was established during 2012 to consider changes to the current
respite definitions that will aid improvements in data quality and comparability across
Scotland. The working group consisted of SG analyst/policy leads, local authority, care
inspectorate and voluntary sector contacts and had ADSW representation. The working
group reported in January 2013 and revised guidance is issued with the survey form this
year.
The survey has been renamed Short Break (Respite Care) survey and this year there is the
option of returning the data 1) via the usual spreadsheet or 2) at individual level through the
ProcXed system.
Mental Health Benchmarking Survey, 2013
The Mental Health benchmarking survey is being collected again this year and data should
be returned to the Scottish Government using the ProcXed system..
Further information is available from the SharePoint website at:
https://scmhb.sgworksite.org.uk/
Quarterly Monitoring Return, 2013-14
In 2013, the quarterly monitoring return will continue to focus on the collection of Eligibility
Criteria and Waiting Times data.
In the Jan-March 2014 quarter we will also ask for care homes data on the number of long
stay residents and those receiving FPNC within a care home.
More information from:
http://www.scotland.gov.uk/Topics/Statistics/Browse/Health/Data/QuarterlySurvey#top
St Andrew’s House, Regent Road, Edinburgh EH1 3DG
www.scotland.gov.uk
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Scottish Care Homes Census (SCHC), 2012-13
The Care Commission are collecting the SCHC data on behalf of the Scottish Government
using their eforms system which Care Homes already use to submit Annual Return data
each year. The eform for 2011-12 has been open since August 2012 and is due for
completion by the 15th May 2013. A separate letter is being sent to individual Care Homes.
More information from: http://www.isdscotland.org/Health-Topics/Health-and-SocialCommunity-Care/Care-Homes/Census/
Learning Disability and Autistic Spectrum Disorder (eSAY), 2012
The Scottish Consortium for Learning Disability are responsible for the publication of Official
Statistics on adults with learning disabilities in Scotland. Their publication is in the process
of being assessed by the UK Statistics Authority with a view to getting National Statistics
status for this years publication.
Their publication is the main source of data on adults with learning disabilities in Scotland
and is widely used by policy makers and analysts within Scottish Government. It is
important, therefore, that their deadlines are met and we have included the eSAY timetable
in this document.
More information from: http://www.scld.org.uk/scld-projects/esay
Mental Health Officers Survey 2012-13
The Scottish Social Services Council (SSSC) have taken over responsibility for the Mental
Health Officers survey and are currently in the process of collecting this data.
3. Timetable
National Statistics protocols on release practices require us to produce a year ahead
programme of statistical releases, along with the expected month of publication. The year
ahead programme is designed to be of use to users and will appear in the Statistics page on
the Scottish Government website:
http://www.scotland.gov.uk/Topics/Statistics/Search/Forthcoming
Our plans for the coming year are as follows:
PUBLICATION
Mental Health Officers, 2013
Quarterly Survey Jan-Mar 2013
Learning Disability and Autistic Spectrum
Disorder (eSAY), 2012
Free Personal and Nursing Care, 2012
Quarterly Survey Apr-Jun 2013
Short Breaks (Respite Care), 2012-13
Care Homes, 2013
Social Care Services, 2013
Quarterly Survey Jul-Sep 2013
Quarterly Survey Oct-Dec 2013
Published by:
SSSC
SG
SCLD
Date of publication:
May 2013
June 2013
August 2013
SG
SG
SG
ISD Scotland
SG
SG
SG
August 2013
September 2013
October 2013
October 2013
November 2013
December 2013
March 2014
All of our latest publications are available from the Scottish Government website at:
St Andrew’s House, Regent Road, Edinburgh EH1 3DG
www.scotland.gov.uk
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www.scotland.gov.uk/Topics/Statistics/Browse/Health/Publications
or, for Care Homes, the ISD website at: http://www.isdscotland.org/isd/1143.html
We also have available a range of spreadsheets with more detailed local authority
information and trends for download. These can be accessed at:
http://www.scotland.gov.uk/hscdata
In order to meet the publication schedule above we require forms to be returned, at the
latest, by the dates given in the table below:
Survey:
Care Homes Census
Mental Health Benchmarking
Social Care Services
Short Break (Respite Care)
Learning Disability and Autistic Spectrum Disorder (eSAY)
Quarterly Survey/ Eligibility Criteria & Waiting Times
Jan-Mar 2013
Apr-Jun 2013
Jul-Sept 2013
Oct-Dec 2013
Jan-Mar 2014
Return by:
15 May 2013
29 June 2013
31 July 2013
31 July 2013
December 2013
Return by:
25 May 2013
24 August 2013
16 November 2013
22 February 2014
31 May 2014
4. Health, Social Care and Housing - Data Linking Project
We continue to make progress with the linking of Health and Social Care data. Eleven local
authorities have returned data sharing agreements and ISD are currently in the process of
arranging secure transfer and lnkage of their data.
Further information about the project is available on the Scottish Government website:
http://www.scotland.gov.uk/hsclink
5. Uses of community care statistics
We have placed on our website a short report ourlining the main users and uses of our
statistics. This can be found at:
http://www.scotland.gov.uk/Topics/Statistics/Browse/Health/SocialCarestatistics
If you have any examples you would like to add to this report then please email them to us at
SWStat@scotland.gsi.gov.uk
St Andrew’s House, Regent Road, Edinburgh EH1 3DG
www.scotland.gov.uk
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6. SCOTSTAT
ScotStat is a network for users and providers of Scottish Official Statistics. It aims to improve
communication amongst those interested in particular statistics and facilitate the setting up of
working groups on specific statistical issues.
We would encourage any users of our statistics in your local authority to register their details
on the ScotStat website at http://www.scotland.gov.uk/Topics/Statistics/scotstat/Intro This
will ensure that they receive notification of any updates (e.g. when statistics releases are
published), events or consultations.
7. Contact details
The contact details for all enquiries regarding the surveys mentioned in this letter are as
follows:
If emailing then send to: SWStat@scotland.gsi.gov.uk If your council is a member of the
Government Secure Internet (GSI) then this should provide a secure method of sending.
If you have any queries, then relevant contact details are given on each of the survey forms.
Alternatively, if you wish to speak to a particular person, you can contact us on the following
numbers:
Name
Julie Rintoul
Ellen Lynch
Euan Patterson
Tel:
0131
244
5366
4093
3533
Sarah Lafond
3272
Steven Gillespie
3777
Name
Albert King
Tel:
0131
244
7383
Sarah Mohammed
0818
Social Care Statistics
All Social Care
Data linking project
Social Care, Mental Health, FPC, Short Breaks
(Respite), Eligibility criteria & waiting times. Data
linking project
Social Care, Home Care, Self-directed support,
Care Homes, FPC, Registered blind & partially
sighted
Quarterly monitoring return, Care Homes census,
Registered blind & partially sighted, general
enquiries, requests for information.
ProcXed Team
IT support for Home Care & Self-directed Support
surveys.
Quality Assurance for Home Care & Self-directed
Support surveys.
St Andrew’s House, Regent Road, Edinburgh EH1 3DG
www.scotland.gov.uk
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Name
Tel:
0141
559
Claire Stuart
Andy McKeown
Chloë Trew
5725
5736
5720
SCLD – Adults with Learning Disability and
Autism
eSAY Project Manager, SCLD
eSAY Data Analyst, SCLD
Policy and Research Assistant Manager, SCLD
Tel:
Name
Gail Wilson
Mike Docherty
SSSC – Mental Health Officers
Mental Health Officers Survey
01382
346444
07788 All SSSC workforce data
514731
Tel:
Name
Lisa Reedie
Martin McKenna
0131
275
6117
0141
282
2179
ISD – Scottish Care Homes Census
Scottish Care Homes Census
Scottish Care Homes Census
If you have any queries regarding this letter or any of our surveys for 2013 then please do
not hesitate to contact us.
Yours sincerely,
Mrs Julie K Rintoul
Statistician
St Andrew’s House, Regent Road, Edinburgh EH1 3DG
www.scotland.gov.uk
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