Second Quarter 2015 Report
Implementing Agency: Zambia Meteorological Department (ZMD)
Project Title: Strengthening climate information and early warning systems in
Eastern and Southern Africa for climate resilient development and adaptation to
climate change – Zambia
Project Number: 00086729
Project Start Date:
Project End Date:
Original: 2013
Original: 2017
Actual: 2014
Actual: 2017
Fiscal Year: 2015
Reporting Period: 01 April to 30 June 2015
Project Budget (US$) for the Reporting Period (Use annual budgets in quarterly reports):
Original Budget (USD)
Latest Signed Revision (USD)
Core/Trac Resources (UNDP):
Donor 1 (Name): GEF
Donor 2 (Name):
…………………………
Donor 3 (Name):
......................................
Government:
............................................
Total Budget (US$):
1,936,672.00
1,936,672.00
1,936,672.00
1,936,672.00
Submission Date: 15 July 2015
Contact Details (IP):
Name of Contact Staff:
Position of Contact Staff:
Address:
Contact Telephone Number:
Contact Email:
Jacob Nkomoki
Director
Haile Selassie Avenue, P.O. Box 30200, Lusaka
+260 211 251912
jnkomoki@gmail.com
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Contact Details (UNDP):
Name of Contact Staff:
Position of Contact Staff:
Address:
Contact Telephone Number:
Contact Email:
Winnie Musonda
Energy and Environment Advisor
Alick Nkhata Avenue, P. O. Box 31966, Lusaka
+260 211 386200
winnie.musonda@undp.org
1. Executive Summary
As the project’s key result for 2015 is to improve the availability of climate information, this year’s
follows: are centered on procuring and installing the necessary equipment to enhance the
activities
 From
the outset,
the project
quantity
and quality
of weather
data collected by ZMD.
 t
 effect, the procurement processes for automatic weather stations and for instruments
To this
required at the manual weather stations are both near completion. For the automatic weather
stations, UNDP Procurement Support Office (PSO) has made arrangements for ZMD to be able
to make use of an existing long-term agreement with Adcon Telemetry, to order directly from
them. This is a great benefit to ZMD, as 31 of ZMD’s current 32 AWSs were supplied by Adcon
Telemetry. Once ordered, the delivery time is 12 weeks; thus, the AWSs are likely to be received
at the end of the third quarter. Site selection and preparation are to be done within the third
quarter to ensure that the sites are ready for installation when the equipment arrives. From the
2. Background and Purpose of Programme/Project
quotation received, it is evident that a downward adjustment of the budget for AWSs by USD
500,000 should be effected.
For the instruments required at the manual weather stations, a supplier has been selected and an
order is soon to be issued. The delivery period is 14 weeks; thus, the instruments are likely to be
received within the early weeks of the fourth quarter of 2015. Thus, by the end of 2015, the target
of having installed 28 AWSs and rehabilitated all of the existing stations is likely to be met.
The second meeting of the CIEWS task team (comprising representatives from all the
implementing entities, namely Zambia Meteorological Department (ZMD), Disaster Management
and Mitigation Unit (DMMU), Department of Water Affairs (DWA), Water Resources Management
Authority (WaRMA), Ministry of Agriculture and Livestock (MAL), Central Statistical Office (CSO),
Environment and Natural Resources Management Department (ENRMD), and the Interim InterMinisterial Climate Change Secretariat (ICCS)) was held on 15-16 April 2015 to review the
project activities and outcomes in order to align them with current national priorities. The revised
activity and output list is appended hereto as Annex I. Furthermore, the national task team
reviewed the questionnaires that the baseline study consultants had prepared for the surveys of
rural households, urban households, district and provincial disaster management committees,
and climate-sensitive businesses.
The CIEWS project baseline study is to be concluded by 31 July 2015. Surveys were undertaken
in the quarter under review, in order to develop a national snapshot on the current status of
climate information systems and early warning systems in the country, and provide a basis for
monitoring and evaluation of the CIEWS project.
Terms of Reference and an advertisement for a communications consultancy were issued in the
quarter under review. The consultants’ ToR is to develop a CIEWS communication strategy and
to facilitate national climate outlook forums in Lusaka and the three EWS pilot districts, to give a
detailed forecast of the 2015-2016 rainy season.
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2. Background and Purpose of Project
UNDP-GEF’s Multi-country Support Programme to Strengthen Climate Information for Resilient
Development and Adaptation to Climate Change in Africa (CIRDA) comprises 11 country-led
projects that focus on strengthening climate information and early warning systems (CIEWS) for
climate resilient development and adaptation to climate change in Africa. The fundamental
problem in Zambia that this project seeks to address is that coordinated and complete climate
information systems and early warning systems are weak. This limits the effectiveness of longterm development planning and the delivery of timely climate/weather-related warnings to key
sectors and communities vulnerable to climate change impacts, such as increase in frequency
and intensity of floods and droughts.
The project outcomes are:
• Outcome 1: Enhanced capacity of ZMD to monitor and forecast extreme weather events and
climate change.
• Outcome 2: Efficient and effective use of hydro-meteorological and environmental information
for making early warnings and informing long-term development plans.
The project outputs are:
Output 1.1: 28 Automatic Weather Stations procured and installed, and 41 existing manual and
automatic monitoring stations rehabilitated.
Output 1.2: Weather and climate forecasting systems upgraded, including the installation of the
required hardware and software and integration of satellite observations.
Output 1.3: Capacity developed for operating and maintaining the climate observation network
and related infrastructure including the training of 10 engineers, 10 technicians and local
communities to maintain and repair meteorological equipment, computer infrastructure and
telecommunications network.
Output 1.4: Technical capacity of ZMD is developed to improve the production of standard and
customized weather and climate forecasts and packaging meteorological data and information
into a suitable format for user agencies and local community end-users.
Output 2.1: Tailored, sector-specific weather and climate information made accessible to
decision makers in government, private sector, civil society, development partners and local
communities.
Output 2.2: National capacity developed for assimilating weather and climate information into
existing national policies, development plans and disaster management systems.
Output 2.3: Communication channels and procedures for issuing warnings are enabled at a
national level, and implemented at a district level through the development of mobile phonebased alert platforms in the priority districts of Chipata, Gwembe and Sesheke.
Output 2.4: Public-private partnership developed for sustainable financing of the operation and
maintenance of the installed meteorological observation network.
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3. Progress on Implementation of Activities (Quarterly based on agreed annual work plan)
Main Activity
Target
Progress
against planned
activities and
targets
Planned
Completion
Date
Implementation
Status
(Completed,
Ongoing-On
Track,
Ongoing-Off
Track &
Cancelled)
Reason (s) for
slippage (if progress
and implementation
is not on track) and
remedial measures
taken
ZMD Management and
Provincial Meteorological
Officers had a workshop
to revise the list of
priority districts for AWS
installation. The next
steps are physical site
selection and
preparation. The PMOs
shall also submit revised
lists of instruments
missing from each
manual station, so that a
rehabilitation schedule
can be prepared.
UNDP PSO to order
AWSs from Adcon
Telemetry. A quotation
has been received.
Adcon’s recommendation
for purchase of spare
parts is under
consideration.
1.1.1 Undertake a
systematic analysis of
existing synoptic agrometeorological, climatic and
rainfall stations to determine
gaps in coverage and
priority stations for
rehabilitation. This will
include an identification of
the location where AWSs
will be installed within the
priority districts
List of priority districts
revised. Order of
priority for station
rehabilitation
established. Condition
of existing stations
analysed and sites for
new AWSs selected
Collation of
information on all
existing weather
station operated by
ZMD and other
institutions is ongoing
30 June 2015
Ongoing-On Track
1.1.2 Procure and install 28
AWSs in the priority districts
including solar panels,
batteries and GPRS modem
for data transmission
Procurement of 28
AWSs finalized
30 June 2015
Ongoing-On Track
1.1.3 Rehabilitate / upgrade
the 41 existing
meteorological stations
(including 2 AWSs and 39
manual stations)
Instruments for
rehabilitation of
manual stations
procured
CIRDA arranged
with PSO to make
use of WFP’s
existing LTA with
Adcon Telemetry.
Specifications
submitted to UNDP
CO to be passed
on to PSO.
Bids evaluated and
supplier selected
30 June 2015
Ongoing-On Track
The procurement
process is currently with
the Regional Service
Centre, as the amount
involved exceeds the
Country Office threshold.
Budget & Expenditure Monitoring
Framework
Budget
(USD)
Expenditure
(USD)
Expenditure
(%)
13,325.00
4,763.00
36%
1,022,000.00
0.00
0%
288,600.00
5,244.00
2%
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1.2.2 Upgrade and update
the national ZMD Database
from CLICOM to CLIMSOFT
CLIMSOFT Training
conducted. ZMD
Database migrated
from CLICOM to
CLIMSOFT
1.3.4 Implement an
awareness raising
campaign, led by the local
meteorological officer, in
local communities situated
close to installed and
rehabilitated stations on the
importance/benefits of
installed equipment
1.4.1 Train: i) 4 senior
climatologists (based in
Lusaka); ii) 20 analysts (2 in
each province);iii) 28
weather forecasters (1 per
AWS installed); and iv) 3
researchers based at UNZA
on state-of-the-art regionspecific weather and climate
forecasting including the use
of observed data,
forecasting stations and
data storage and
information management
systems
30 June 2015
Ongoing-On Track
These funds could be
used to hold a training
course on CLIMAT
reporting instead. This is
under discussion.
2,500.00
0.00
0%
Publication of CIEWS
brochure
SASSCAL project
(co-financing) is
providing Climsoft
installation and
training at ZMD.
The CIEWS project
has provided 5
computers for
Climsoft
installation.
Draft brochure
finalised for printing
30 June 2015
Ongoing – On
Track
The printing company
has committed to
delivering the brochures
by end of July 2015
2,000.00
740.00
37%
Sponsorship of 12
ZMD staff to study
Diploma in Weather
Forecasting
College fees and
student allowances
paid for second
term
30 June 2015
Completed
College fees and
allowances for the
second term have been
paid.
43,250.00
24,400.00
56%
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2.1.1 Undertake a
comprehensive assessment
of existing, tailored (if
any)climate information
available to the agricultural,
water and energy, health
and other climate-sensitive
sectors – including
information exchange
mechanisms,
communication channels
and dissemination
mechanisms between ZMD,
user agencies and endusers – to establish best
practices, gaps and
opportunities for
streamlining and
collaboration on data-use
and -sharing.
2.3.1 Develop a national
weather and climate
information and early
warning system
communication and
coordination strategy. This
will include SOPs for
disseminating weather and
climate information including
alerts across all levels, e.g.
community-level, local-level,
state/province-level and
national level
2.4.1 Undertake a review of
the private sector demand
for improved climate
information in Zambia
Baseline Study
undertaken to verify
the current status of
CIEWS
Complete baseline
study
30 June 2015
Ongoing – On
track
The assignment shall be
completed by 31 July
2015.
52,509.00
27,350.00
52%
CIEWS household
survey conducted in
the three pilot districts
A national
household survey
was conducted in
30 flood/droughtprone districts
30 June 2015
Completed
The survey results are to
be presented in the
baseline study report.
15,000.00
28,860.00
>100%
National CIEWS
Communication and
Coordination Strategy
development
ToR submitted to
UNDP and
consultancy
advertised in the
national
newspapers
30 June 2015
Ongoing – On
track
The next step is
evaluation of the
proposals received.
15,000.00
2,297.00
15%
Interview companies
across a range of
climate-sensitive
sectors
8 companies
across 4 sectors agriculture,
insurance,
construction and
mining – were
surveyed.
30 June 2015
Completed
The findings from this
survey are to be
presented in the baseline
study final report.
1,088.50
>100%
1,000.00
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4.
Progress towards achievement of results
Reporting period: 01 April – 30 June 2015
Output
1.1 28 Automatic Weather stations procured and
installed, and 41 existing manual and automatic
monitoring stations rehabilitated (as well as
procurements of additional EWS components)
1.2 Weather and climate forecasting systems
updated, including the installation of required
hardware and software and integration of satellite
observations
Budget (USD)
Expenditure
(USD)
Balance (USD)
Expenditure
(%)
Remarks and recommendations
1,310,600.00
7,541.00
1,303,059.00
0.6%
A supplier for the meteorological instruments
has been selected and the order is to be
placed soon. Automatic weather stations are
to be procured via a long-term agreement with
Adcon Telemetry. Specifications for the
remaining EWS components have been
finalised.
27,500.00
5,857.00
21,643.00
21%
Computers have been distributed to all
provincial meteorological offices and selected
stations, for climate data management and
weather forecasting purposes.
Discussions are underway with the
meteorological agencies in Uganda and
Tanzania to host study visits, for the purpose
of comparing the hardware and software in
use.
1.3 Capacity developed for operating and
maintaining the climate observation network and
related infrastructure, including the training of 10
engineers, 10 technicians and local communities
to maintain and repair meteorological equipment,
computer infrastructure and telecommunications
network
20,000.00
0.00
20,000.00
0%
Two ZMD technicians and one engineer have
been trained in AWS installation through the
SASSCAL project (co-financing). More training
will be conducted by Adcon during the
installation of the 28 AWSs. Sponsorship to
short training courses on repair of
meteorological equipment, computer
infrastructure and telecommunications network
is to be done within the year.
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1.4 Technical capacity of ZMD is developed to
improve the production of standard and
customized weather and climate forecasts and
packaging meteorological data and information
into a suitable format for user agencies and local
community end-users
56,418.00
24,400.00
32,018.00
43%
The sponsorship of 12 meteorological
assistants to study the Diploma in Meteorology
at ZASTI is on-going. The sponsorship for 4
ZMD staff to study BSc Climatology still
underway. Candidates have been selected.
ZMD to outline selection criteria and provide
verified qualifications.
2.1 Tailored, sector-specific weather and climate
information made accessible to decision makers
in government, private sector, civil society,
development partners and local communities.
52,509.00
27,350.00
25,159.00
52%
The baseline survey covered a range of
weather information users from various
sectors, to understand their needs in terms of
tailored weather information. Data analysis is
underway and the final report will be delivered
during Q3.
2.3 Communication channels and procedures for
issuing warnings are enabled at a national level,
and implemented at a district level through the
development of mobile phone-based alert
platforms in the priority districts of Chipata,
Gwembe and Sesheke
15,000.00
2,297.00
12,703.00
15%
The deadline for submission of proposals by
prospective communications consultants was
30 June 2015. Thus, the consultants will be
selected and appointed during Q3.
5,000.00
1,088.50
3911.50
22%
Liaison with mobile service providers and
insurance companies is on-going. There will
also be engagement on this matter with MAL
to understand the provisions for weather-index
insurance in the revised draft Agricultural
Policy.
2.4 Public-private partnership developed for
sustainable financing of the operation and
maintenance of the installed meteorological
observation network
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4. Next Quarter’s Work Plan
Expected Output
Main Activity
Sub Activities
Fund
Source
Budget
Description
1.1 28 Automatic
Weather stations
procured and
installed, and 41
existing manual and
automatic
monitoring stations
rehabilitated
1.1.1 Undertake a systematic
analysis of existing synoptic agrometeorological, climatic and rainfall
stations to determine gaps in
coverage and priority stations for
rehabilitation. This will include an
identification of the locations where
AWSs will be installed within the
priority districts
Physical site
selection and
preparation in
the selected
districts
GEF
LDCF
75700
Workshop
1.1.2 Procure and install 28 AWSs in
priority districts including solar
panels, batteries and GPRS modems
for data transmission
Procurement of
AWSs
completed
through the LTA
with Adcon
telemetry and
orders placed
for the
remaining
components of
the EWS
Instruments for
rehabilitation of
manual stations
procured
GEF
LDCF
72300
Materials and
Goods
522,000.00
GEF
LDCF
72300
Materials and
Goods
288,600.00
CLIMAT training
for
meteorological
officers
GEF
LDCF
71300
Local
Consultant
Needs
assessment of
the forecasting
center
conducted,
through study
visits
Sponsorship of
4 ZMD staff to
study BSc
Climatology at
Mulungushi
University
GEF
LDCF
75700
Training
Workshops and
Conferences
20,000.00
GEF
LDCF
75700
Training,
workshops and
conferences
13,168.00
1.2 Weather and
climate forecasting
systems updated,
including the
installation of
required hardware
and software and
integration of
satellite
observations
1.4 Technical
capacity of ZMD is
developed to
improve the
production of
standard and
customized weather
and climate
forecasts and
packaging
meteorological data
and information into
a suitable format for
user agencies and
local community
1.1.3 Rehabilitate / upgrade the 41
existing meteorological stations
(including 2 AWSs and 39 manual
stations) including procuring and
replacing relevant instruments for
manual stations, and sensors and
data loggers for automated stations,
as required
1.2.2 Upgrade and update the
national ZMD Database from
CLICOM to CLIMSOFT
1.2.4 Procure and install equipment
including the hardware and software
required for modern meteorological
forecasting workstations at ZMD HQ
1.4.1 Train: i) 4 senior climatologists
(based in Lusaka); ii) 20 analysts (2
in each province);iii) 28 weather
forecasters (1 per AWS installed);
and iv) 3 researchers based at UNZA
on state-of-the-art region-specific
weather and climate forecasting
including the use of observed data,
forecasting stations and data storage
and information management
systems
Amount (USD)
12,100.00
2,500.00
Page 9 of 10
end-users
2.3 Communication
channels and
procedures for
issuing warnings are
enabled at a
national level, and
implemented at a
district level through
the development of
mobile phone-based
alert platforms in the
priority districts of
Chipata, Gwembe
and Sesheke
2.3.1 Develop a national weather and
climate information and early warning
system communication and
coordination strategy. This will
include SOPs for disseminating
weather and climate information
including alerts across all levels, e.g.
community-level, local-level,
state/province-level and national level
2.3.5 Establish an Open Data
Platform including server and
software for SMS alert system,
tailored to the priority districts of
Chipata, Gwembe and Sesheke
2.3.6 Implement a two-way, SMSbased alert system in the priority
districts of Chipata, Gwembe and
Sesheke including community
engagement, community training,
inclusion of indigenous knowledge
Engage
communications
consultants to
draft strategy
Hold
consultative
workshop on a
draft CIEWS
Communication
and
Coordination
Strategy
Zambia
Emergency
Preparedness
and Response
Information
System
(ZEPRIS)
reactivated and
tailored to the
needs of key
users in the
three EWS pilot
districts
Agreements
with mobile
service
providers
signed and
database
established
GEF
LDCF
71300
Local
Consultants
15,000.00
GEF
LDCF
75700
Training
Workshops and
Conferences
2,450.00
GEF
LDCF
71300
Local
Consultants
5,000.00
GEF
LDCF
72100
Contractual
Services Companies
3,000.00
Signature (ZMD):_____________________________
Signature (UNDP):________________________
Name: ___________________________________
Name: __________________________________
Date: ____________________________________
Date: ___________________________________
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