MANAGEMENT TEAM MEETING MINUTES
February 26, 2009
Attendees: Dorette Kerian, Craig Cerkowniak, Lori Swinney, Marv Hanson, Pete Sterle, Bonnie Jundt,
and Larry Fisk.
Recorder: Carol Hjelmstad.
1.
2.
Minutes of the February 26, 2009 meeting were reviewed and approved.
Standard agenda items:
Availability: http://www.und.nodak.edu/dept/itss/help.html
Comments/Suggestions:
Systems Changes:
Meetings: Project/Task Planning Meeting – Grand Forks – 3/17/09; Educause Midwest Regional
Conferences – Chicago IL – 3/23-25/09; ND HEUG – Fargo ND – 3/16-17/09; Alliance
Conference – Los Angeles CA – 3/21-25/09; and StageNet Technical Meeting – Minot ND –
3/19/09.
3.
Other Items:
Visitor Parking Permits – Carol Hjelmstad
Carol announced that the Parking Office will once again have guest parking permits for department
use. Guest parking permits can be requested through the Parking Office. Carol still has a few on
hand and will request more when she runs out.
Key Inventory – Carol Hjelmstad
Carol attended a Key Inventory meeting last week. At that meeting they discussed the attached draft
copy of the UND Building/Facility Access Policy. Once this policy has been approved, she will forward
the information to ITSS Staff. She also announced that is time to complete the Key Inventory
process. Deadline is March 12, 2009.
4.
Follow-up Topics
Performance Evaluations – Carol Hjelmstad
Staff performance evaluations are due to Human Resources by March 2, 2009. There are three left
to be completed. Carol thanked everyone for their help in completing this process. Update: All
performance evaluations were completed and sent to HR before March 2, 2009.
5.
Reports:
Support Services – Craig Cerkowniak
Operator Position – Craig reported that the operator position has been posted externally.
Web Developer / IdM Coordinator Position – Mark Diers has accepted the Web Developer / IdM
Coordinator Position. His start date is March 9, 2009.
Survey for Student Email Domain System – was sent out and the deadline date is March 9, 2009.
A decision will be made on a domain after the results are received.
IdM – Craig reported problems with populating students within the IdM. Eric Kjeldergaard has been
working with Support Services staff to resolve the problem.
E-mail Performance Anti-Span Appliance (ProofPoint) – Craig Cerkowniak
Craig updated the Management Team on what information he received from the company. It included
information on different appliances and ftp sever. Discussion was also held on the use of Cloud
computer software. Craig stated the group needs to meet to discuss what direction we should head.
CILT – Lori Swinney
Lori announced that they expect to have Janna Kruckenberg back to work on Monday, March 2, 2009.
Continuing Education Integration Meeting – Meetings with the Continuing Ed integration group are
going well. We are focusing on services currently being offered and developing a needs assessment
survey to send out to the campus.
Student Database Group – Lori report that she met with Suzanne Anderson and she felt the meeting
went well.
STF Classrooms – Lori announced Merrifield Hall and Hyslop classroom should be completed during
spring break.
CILT Space – Lori has received several requests for space in Robertson-Sayre. She was wondering
if Dorette was aware of other departments needs. Lori will send a list of rooms located at CILT to
Dorette. Dorette will follow up on the space requests. Update: Dorette sent a letter to the Associate
Provost Beard and Interim VP Brekke and the CIO Riedy regarding the rooms CILT need to retain at
Robertson/Sayre.
Blackboard – Lori reported she has a blackboard hardware phone call scheduled on Friday. This call
is to discuss moving forward on finalizing the process. She stated they need to have process in place
before moving forward and testing.
Technical Services – Marv Hanson
Disaster Recovery – Marv announced they will be meeting to discuss process for going forward.
ITSS is working with ITD regarding process.
Foundstone – Marv stated that consultants are here auditing and working on system.
Sr. Database Position – Gail is interviewing one candidate.
Database Position – is currently being advertised externally.
Server Admin – position closed. We are waiting for the packet from Human Resources. Carol to
check and Desi is still working on the packet.
Telecommunications – Larry Fisk
Telecom Analyst Position – Larry is interviewing for lead position.
Long Distance Contract – Larry announced that there is a RFP request for long distance services.
He also stated that there is a meeting to review a RFP for long distance services to be held. The due
date for the RFP is April 28, 2009.
Jan Laventure will be out of the office next week.
Network Services – Bonnie Jundt
Network Authentication –Network Authentication RFP went out on February 13, 009. Bonnie and
Marv scheduled a teleconference with the vendors this week. The RFP closes on March 13, 2009.
Thanks to Carol for her help in adding phone lines to vendor teleconference.
Cisco Meeting is scheduled for today with Network Services and the server team. There will be
demonstrations on virtual server and switch environment and discussion on network switches and
VPN implementation.
Wireless Project – Bonnie reported they are looking at what can be done to order more access
points to continue making progress with the wireless project. The Medical School has asked to have
the wireless services brought up throughout all buildings in the School of Medicine. With the
proposed purchase, Larry and Bonnie agreed on ability to accommodate this request by the end of
March. Med School Information Technology Support Team tested the new access points with Clean
Access. Prior communication to users needs to be done before to bringing up the service.
Team Development – Network Services scheduled their first meetings for the week of March 9,
2009.
Network Services is working with Med School on solution to securely transfer medical diagnostic
scans between Student Health Services and Altru Health Services.
Director – Dorette Kerian
Active Directory – Dorette announced that she has talked with Randall Thursby late yesterday
and they have decided to do the active directory consulting with us. The framework of the project
will be set up so NDUS will be at the top of the architecture. Randall will send out an
announcement regarding a meeting with interested people.