ANCRC FUNDING GUIDANCE FOR 2017 APPLICANTS
The following is provided by the Arkansas Natural and Cultural Resources
Council to provide applicants guidance concerning areas deemed important by
the Council.
The ANCRC Grant and Trust Fund was established for the acquisition,
management and stewardship of State-owned lands or the preservation of Stateowned historic sites, buildings, structures or objects which the Council
determines to be of value for recreation or conservation purposes. Grant funds
are awarded once each year and available funds are normally less than annual
grant requests. Priority for grant awards will be given to stand-alone projects or
phases that can realistically be completed within the grant fiscal year. Applicants
for new, complex projects that will span more than one year are encouraged to
obtain a planning and design grant. That grant should be used during the year to
properly define the scope and construction cost of the project and to develop a
management plan for operations and maintenance. During this time the grantee
should also be seeking additional funding for the project. The ANCRC prefers to
award grants for project hard costs (bricks and mortar) rather than for soft costs
(administration, overhead, travel expenses and multiple consultant fees).
Following is guidance for the 2017 ANCRC grant applications. Please note:
These items are not to be considered all-inclusive nor are they listed in any
particular order of importance.
 Emergency Maintenance – Those items which have an immediate need
(e.g., health and safety, potential loss of historic fabric).
 Preservation – The process of enhancement of historic and heritage sites,
structures, buildings and objects through a broad range of physical and
intellectual methods, including conservation, interpretation, maintenance,
reconstruction, restoration and stabilization, as well as legal, financial,
political and educational means.
 Cyclical Maintenance – The periodic, recurring repairs, replacement of
deteriorated elements and conservation of a property based on a
maintenance schedule.
 Renovation – The process of repairing and changing an existing building
for modern use, so that it is functionally equal to a new building. This may
include major changes.
1
 Conservation
Historic Preservation: The skilled repair and maintenance of cultural
artifacts, including building and historic or artistic materials, with the aim of
extending their longevity and aesthetic qualities.
Natural Lands/Areas: A careful preservation and protection of something;
planned management of a natural resource to prevent exploitation,
destruction or neglect.
 Restoration – The process or product of returning, as nearly as possible
an existing site, building, structure or object to its condition at a particular
time in its history, using the same construction materials and methods as
the original where possible. Typically the period of greatest historical
significance or aesthetic integrity is chosen. This may include removing
later additions, making hidden repairs and replacing missing period work.
 Rehabilitation – The act or process of returning a property to a state of
utility through repair or alteration which makes possible an efficient
contemporary use while preserving those portions or features of the
property which are significant to its historical, architectural and cultural
values.
 Unique, Rare, Endangered
Unique: Being the only one. Very rare, uncommon or unusual.
Rare: In most cases referring to a species that has somewhere between
1-100 estimated occurrences across the state (extremely rare: 1-5
occurrences; very rare: 5-20 occurrences; rare to uncommon 20-100
occurrences). These rare species may be especially or often susceptible
to being completely destroyed or wiped out. They may also be
susceptible to large-scale disturbances.
Endangered – This refers to a species that is listed by the U.S. Fish and
Wildlife Service as federally endangered.
 One Year Scope – Preference given to a one year project or one which
can complete a phase within one year.
 Planning and Design Grant – The Council will consider applications for the
planning and design of projects. Applications of this type will need to have
a good overview of the entire project being planned.
 Ready to Build – An applicant with completed design and cost estimates.
2
 Grant Will Complete the Project – The total project will be completed as a
result of the grant.
 Good Track Record – A proven track record with projects of the type in the
application and/or projects with the ANCRC.
 Additional Funding Sources In Hand – Those applicants who have other
resources to contribute to the project. Additional funding presented in the
application must be available at the time of application. This can be in the
form of cash or of approved grants for the project available at the
beginning of the project. The Council will not consider future fund
raising activities nor grant applications in process as a funding
source in hand.
 Maintenance and Operations Funds in Place – The grantee has
Maintenance & Operation funds in their current operating budget to
support the project.
 ABA Architectural/Engineering Services Base Fee Limit – The Council will
use the ABA Fee Schedule Chart 2-211 (see attached) as the basis for
such fees. Fees that will exceed this guide must be justified in a detailed
narrative explaining the need for the deviation. The applicant and/or other
experts should also be prepared to answer any questions that may arise
during the review process or at the funding meeting.
 Consultants Fee Limit – The applicant should provide additional narrative
explaining the need for this item. The applicant and/or other experts
should also be prepared to answer any questions that may arise during
the review process or at the funding meeting.
 DFA Travel Expense Limit – All travel expenses shown in the application
must comply with the Department of Finance and Administration Travel
Expense schedule for both mileage and travel.
 Administration and Overhead Expenses – In some cases, with adequate
justification, a limited amount of administration costs may be approved. In
no cases will Overhead Expenses be approved.
 Enables Self Sustainability – If, after the completion of the project, income
will be generated to sustain on-going operations.
 Increase Public Use – The results of the grant will increase the
accessibility, awareness, etc., of the site.
3
4
5