Big Sky Roundup MSGS March 2004 MSGS WEB SITE http:://www.rootsweb.com/~mtmsgs 2003 – 2004 Officers President – Betty Marshall Box # 476 – Chester, MT 59522 Ph: 759-5627 Email: bubbles@ttc-cmc.net Re-elected Sept. 2002 2nd term ends Sept. 2004 1st Vice President: Verba Valentine 3462 Barley Circle – Billings, MT 59102 Ph: 652-6132 work or 656-9840 Email: blgsmarket@aol.com Elected Sep. 2002 1st term ends 2004 2nd Vice President: Carol Woodley 421 So. 13th St.- Livingston, MT 59047 Ph: 222-3468Email:cvwoodley@tgrsolution.net Elected Sept. 2003 1st term ends 2005 Secretary: Shirley Rogers Box # 24 – Boulder, MT 59632 Ph: 225- 3597 Email: JCRSAR@aol.com Elected Sept. 2003 1st term ends 2005 Treasurer: Nancy Alley Box # 989 – Boulder, MT 59632 Ph: 225-9570 Email: nalley@aol.com Registrar: Del Harris Box # 436 – East Helena, MT 59635 Ph: 227-6244 Email: Dlhar5@juno.com Re-elected Sept. Sept. 2003 2nd term ends 2005 Past President: Al Huntsman Box # 913 – Bozeman, MT 59771 Ph: 586-2269 Email: alhuntsman@mcn.net WEB PAGE AND MONTANA L MANAGER Cleve Kimmel – 5915 So. Ridge Rd. – Billings, MT 59010 Ph: 256-5662 Email: montana_cal@aurorastar.com March 2004 PRESIDENTS MESSAGE It’s time to get to work with my writing this newsletter. The Holidays are over and its time to let you know what is going on with the MSGS. We have been making lots of certificates for second volume of the First Families and Early Settlers. I hope every one has gotten theirs in because the deadline was April 1st. 2004. We want to welcome two new societies to the MSGS they are: Fort Assiniboine Genealogical Society of Havre, and Kootenai Country Genealogical Society of Libby. Both of these Societies are interested in doing the 1930 census. That reminds me no one reported back if they have any of their counties done or not. So would you please let us know so we know where we are with this project. I also received a call from a lady in Colorado that has volunteered to do Cascade County and I would like to thank her very much. Her family lived in Montana in the early days. Pat Ludwig and I attended a National Gentech Conference in St. Louis, MO the end of January, a report on that trip will appear on page 2. The Conference for 2004 is in the planning with the date being September 23 Board Meeting, Conference 24 and 25 in Helena at the Red Loin Colonial Inn. The main speaker will be Hank Jones. Membership dues were due in January hope everyone taken care of this. The next newsletter will be in July and I would like each society to submit some news. The minutes of the board meeting will be included in this newsletter. President Betty Marshall PLEASE SUBMIT NEWS BY JUNE 15TH FOR THE NEXT NEWSLETTER. WOULD LIKE NEWS FROM EVERY SOCIETY. SEND IT TO ME BY EMAIL:bubbles@ttc-cmc.net 1 Big Sky Roundup MSGS A REPORT ON THE MONTANA STATE DEATH INDEXING PROJECT Last September during the Havre conference the Montana State Genealogical Society decided to give each local society a CD copy of the 100 years index. The State Vital Statistics Bureau had produced the 1954-2002 indexes and they gave that data to the MSGS as a reward for digitizing the 1900-1953 index. The State’s part of the index was in Access and worked very nicely to find a death record. Our goal has been to move each of the years of data we had produced in Excel into Access so that it could be searched in the same method as the later years. Paul Dunham worked through all the finished years of data and put them into Access. Basically this is an excellent data base; outstanding in its 100+ years scope. When had attempted to do this, much of the data needed repair and cleanup. Much more than I had accomplished in my fine tuning attempts. I.e. each cell in the data had to have a correct item in it. The age couldn’t be 71? The question mark wasn’t acceptable to access. Then all of the data had to be in exactly the same format. So, if some data was left out of one year and included in another year, that had to be repaired. This was accomplished early in 2004 and Paul sent me a completed CD of all the years that we’d received. Then we questioned, “How many duplicate index numbers are in the data that had been prepared?” Paul ran a test of the data and found MANY. Part of them are explained away with aliases, but many of them are data errors (My eyes didn’t find them when fine tuning the data.) Plus there were 7 years outstanding…2 have since been received. Presently the 5 years outstanding are 1929, 1930, 1936, 1941 and 1944. When these 7 years were completed we were going to send out an “addendum” with them. So, with these loose ends flapping in my head, I called Betty Marshall, State President and she polled the Board about whether to publish the CD as is, or to finish it with good accuracy. The Board voted unanimously to wait until the data was complete and accurate. 2 March 2004 Jim Edgar and Paul Durham have given me a formula to run on the Excel data to find duplicates. Paul has fine-tuned that to exclude the aliases. When doing these corrections, we need the original white sheets which we used this entire project. Regarding the white sheets, I have a few years here in Mesa. The finished ones are in the Lewis & Clark Genealogical Society Library for safekeeping. So, I plan to run the formula on the years of data for which I have the sheets, find and correct those duplicates. Meanwhile, in Montana, the library is being remodeled and our stuff is in locked storage. As soon as we can get the sheets we’ll find editors to run the formula and correct the data. There are people in our membership who are skillful with EXCEL… we need you to help find the duplicate index number. Please let me know if you can help. We need to have the 5 remaining years finished. If there is anyone who has time to type and help do these remaining years, Please HELP. There are 2 years in Billings and 2 years in Boulder. If you know someone there: call, help him or her. Please let me know if you can help. Del Harris, Registrar - Email: Dlar5@juno.com MARSHALL, LUDWIG ATTEND GENEALOGY, TECH CONFERENCE Betty Marshall and Pat Ludwig attended the National Gentech Conference in St. Louis, MO the end of January. This conference was a combination of genealogy and technology. The conference was sponsored by the National Genealogical Society and was hosted this year by the St. Louis Genealogical Society. The Keynote speaker for this conference was Dick Eastman who is an author, editor, and the publisher of Eastman’s Online Genealogy Newsletter. He emphasized collaboration of family genealogy into a final great family tree. Individuals would have the option of combining efforts and merging together or just extracting information into a personal file. The material would all be stored on a huge database and all genealogy would be as close Big Sky Roundup MSGS as your computer to work on, or view. While at the conference both ladies attended numerous workshops featuring the latest techniques in using modern technology to enhance both research and preservation of their genealogical records. The newest programs and versions of already widely used programs were demonstrated. Methodology using the Internet and even DNA research were elaborated upon. Several newer products were available to facilitate reporting and sharing of information. Emphasis was placed on the speed of growth of the information that is out there. With newer programs on the computer, one can build libraries of finished books, albums, and web sites. Contributed by Pat Ludwig. WHO IS HANK JONES? Henry Z. “Hank” Jones, Jr. has been chosen as the primary speaker at the MSGS Conference to be held at Helena on September 23-25, 2004. Some of us have heard about him. Most of us would like to know more. Hank has been actively climbing family trees since the age of eight, and since his graduation from Stanford, has specialized in tracing 18th century German emigrants. He’s written several books, mostly on the Palatine Families of New York— 1710 and was winner of the Donald Lines Jacobus Award as “Best Genealogical Work of the Year.” He’s written many articles over the years that have appeared in prestigious publications such as The American Genealogist, National Genealogical Society Quarterly, The New York Genealogical & Biographical Record and others. He has been elected a Fellow of the American Society of Genealogists, of whom there are only fifty in the world. His best seller, Psychic Roots: Serendipity & Intuition in Genealogy, a study of how intuitive nudges and serendipitous events sometimes influence our genealogical searches, is now in its 7th printing. It was dramatized on NBCs Unsolved March 2004 Mysteries” program to good response from inside and outside the genealogical community. Another book on Psychic Roots has recently been published. As to Henry’s “other life” apart from genealogical research, Hank Jones was a film actor for twentyfive years. He appeared in many movies, among them eight films for Walt Disney studios (such as “Blackbeard’s Ghost” in which he co-starred with Peter Ustinov). He has been featured on over 300 network TV shows such as “My Three Sons, Family Affair, Petticoat Junction, Mod Squad, Mork & Mindy, The Love Boat, and The Jeffersons” and etc. which still come back to haunt him on cable TV today. Hank also was active as a singer co-starring on ABC-TV’s Tennessee Ernie Ford Show and recording albums on RCA and Capitol Records. Talk about a man with many talents! Most recently TIME Magazine had a cover story devoted to genealogy in the new millennium and chose to close the article and tie things together with a quote from Hank Jones. I wonder what it was? SOCIETY NEWS GEN-BUG NEWS, Yellowstone Genealogy Forum, % Parmley Billings Library, 510 N. Broadway, Billings, MT 59101. January 2004 Yellowstone Genealogy Forum in Billings reports that Family history researchers should be pleased to know that the Belvedere and Wicks Family History Centers have been combined at the LDS Church at 6th St. West and Ave D. The Library is wheelchair accessible. They hope you will visit it often. There have been lots of changes at the Gen-Room. They say it has a fresh look and more “user friendly” and additional shelf space and a lot more. TREASURE STATE LINE, Great Falls Genealogy Society, High Plains 3 Big Sky Roundup MSGS Heritage Center, 422 2nd St South, Great Falls, MT 59405-1816: February 2004. This issue includes a list of links for research in Wales, the Great Falls High School Class of 1907 Reunion Brief Biographies, the story of Ambrose Valencourt and Elizabeth (McGiffin) Cheney, and a reminiscence of life along the Kootenai River by Mrs. Myrtle Eskew Alex, who was born on a homestead near Havre and later moved to northwest Idaho/Montana. WESTERN MONTANA GENEALOCIAL SOCIETY, P.O. Box 2714, Missoula, MT 59806-2714 March 2004. The WMGS met on March 9th at the Missoula Public Library. Their guest speaker was Christopher Daly, a Butte native who has practiced law in Missoula since 1984. He discussed “Genealogy at the Missoula Courthouse.” He has had a life-long interest in family history and genealogy and has worked on tracing all four of the grandparental roots, Traditional vs. Computer Based Genealogical Research-Not “Either/Or” but “BOTH” By Betty Marshall This is the first lecture that I went to at the National Genealogical Society 2004 in St. Louis, MO. The speaker was John W, Konvalinka from Princeton, NJ. For an updated, on line version of this lecture go to Email: john@konvalinka.com or website: www.konvalinka.com Two key words sum up the way to think about Internet/Computer research are Indexes and Images. 4 March 2004 Computers can serve as aids for reading documents and transcriptions and also can provide actual searchable images of documents and newspapers. CD-ROMs –covering a wide range of subjects: Census Data Indexes of Vital Records Books and Periodicals The INTERNET: To search- for what others have put out there Put it out there yourself (including setting up your own website) A few of the Best (known) Internet Genealogy Sites RootsWeb-http://rootsweb.com voted the best Cyndi’s List- www.cyndislist.com link to 200,000 Genealogy Sites Ancestry.com- www.ancestry.com huge databases, many accessible free The LDS (Mormon) www.familysearch.com to access many LDS resources The Social Security “Death Index” – over 70 million deaths reported from~1960s-2002 is accessible free through www.rootsweb.com, www.familySearch.org or www.Ancestry.com Some Newest and Interesting Interest Sites: U.S. Census Records Several current projects including those by Family Search (www.familysearch.org for the 1880 census, now linked to images on ancestry.com) Other Public Records- (and problems with access to them) 1. Birth, Marriage and Death Records Many are available through Rootsweb and Ancestry.com 2. Divorce Record: (Do a www.google.com search for Big Sky Roundup MSGS “Divorce Records online”) (also for Institution and Criminal Records.) 3. Military Records: a good starting point home.att.net/~weemonster/military.html 4. Property Records-Land record and /Will: The U.S. Department of the Interior Bureau of Land Management www.blm.gov is a major source for land grants and other property record information. Other “People Finding “Aids” 1. Telephone directories can be found at www.teldir.com/eng. 2. City Directories available at: www.uscitydirectories.com 3. Ancestry.com’s section on city directories: www.ancestry.com/search/rectype/ directories/main.htm On Line Newspaper Images and Abstracts Ancestry.com subscribers with access to the Historical Newspapers Collection can search the database at www.ancestry.com (click on “Historical Newspapers”) Record of Person who Became U.S. Citizen: Some Naturalization Indexes are becoming available and searchable on line. http://home.att.net/~weemonster/naturalization.html Cemetery and Obituary Records: A worthwhile site to learn which of these records are online is: http://home.att.net/~weemonster/deathrecords.html If there is any problems with these links you can email john@konvalinka.com Remember the Conference September 24-25, 2004 in Helena, MT. March 2004 The 1890 U. S. Census: Not everything was destroyed. Beginning U. S. genealogists soon learn that the 1890 census records were destroyed in a fire in the basement of the Commerce Building on January 10, 1921. Many people who would like to see these records just shrug their shoulders and move on. A short search on the Web, however, soon reveals that not all of the records were destroyed. In fact, the morning after the fire, Census Director Sam Rogers reported the extensive damage to the 1890 schedules, estimating that only 25 percent of the records were destroyed, with 50 percent of the remainder damaged by water, smoke, and fire. Salvage of the water-soaked and charred documents might be possible, reported the bureau, but saving even a small part would take a month, and it would take two to three years to copy and save all the records damaged in the fire. The Preliminary assessment of Census Bureau Clerk T. J. Fitzgerald was far more sobering. Fitzgerald told reporters that the priceless 1890 records were “certain to be absolutely ruined. There is no method of restoring the legibility of a water-soaked volume” Had the fire occurred in the year 2004, many of the volumes could have been saved. Today, watersoaked documents can be freeze dried, removing the water without creating additional damage to the pages. Unfortunately, such technology was not available in 1921. Speculation and rumors about the cause of the blaze varied widely. Many suspected that a carelessly discarded cigarette or a lighted match was the cause. Employees were questioned about their smoking habits. Others believed the fire started among shavings in the carpenter shop or resulted from spontaneous combustion. At least one woman from Ohio felt certain the fire was part of a conspiracy to defraud her family of their rightful estate by destroying every vestige of evidence proving heirship! However, the true cause of the fire was never proven. At the end of January 1921, the records damaged in the fire were moved for temporary storage. Over the next few months, rumors spread that salvage attempts would not be made and that Census 5 Big Sky Roundup MSGS Director Sam Rogers had recommended that Congress authorize destruction of the 1890 census. Prominent historians, attorneys, and genealogical organization wrote in protest to Secretary of Commerce Herbert Hoover, the Librarian of Congress, and other government officials. The National Genealogical and the Daughters of the American Revolution formally petitioned Hoover and Congress, and the editor of the NGS Quarterly warned that a nationwide movement would begin among state societies and the press if Congress seriously considered destruction. The National Archives quickly denied that the records would be destroyed. By May of 1921, the records were still piled in a large warehouse without proper storage. The records were quickly deteriorating as summer heat approached in the non-air conditioned warehouse. Census Director William Steuart ordered that the damaged records be transferred back to the census building, to be bound where possible, but at least put in some order for reference. The water-soaked records remained at the census building for nearly eleven years, apparently not well cared for. In December 1932, in accordance with federal records procedures at the time, the Chief Clerk of the Bureau of Census sent the Librarian of Congress a list of papers no longer necessary for current business and scheduled for destruction. He asked the librarian to report back to him any documents that should be retained for their historical interest. Item 22 on the list for Bureau of the Census read “Schedules, Population …1890, Original.” The Librarian identified no records as permanent; the list was sent forward, and Congress authorized destruction of the remaining 1890 census records on February 21, 1933. Despite assurance by census officials in 1921 that the damaged records would not be destroyed, government bureaucrats did exactly that in the 1930’s. Even worse, damaged and undamaged pages alike were destroyed. The entire process was not well publicized, with only minor notes buried inside governmental reports. The date of the actual destruction of the 1890 6 March 2004 census records was never recorded although it probably was in 1935. It seems sad that Washington bureaucrats quietly destroyed these valuable records without public review and scrutiny. However, the story does not end there. The bureaucrats overlooked some records! In 1953, National Archives found an additional set of 1890 census record fragments. These sets of extant fragments are from Alabama, Georgia, Illinois, Minnesota, New Jersey, New York, North Carolina, Ohio, South Dakota, Texas, and the District of Columbia. These surviving fragments were preserved and microfilmed. They are still available today, despite the “common knowledge” that the 1890 U.S. Census was destroyed in a fire. Before you disregard this census, you should always verify that the schedules you seek did not survive. If you are looking for ancestors in 1890 in Alabama, Georgia, Illinois, Minnesota, New Jersey, New York, North Carolina, Ohio, South Dakota, Texas, or the District of Columbia, you might have a pleasant surprise. Be ware that the surviving records are only a tiny fraction of the total records, even for those states. Nonetheless, you won’t know until you check. You can view National Archives Microfilm Publication M407 (3 rolls) and a corresponding index, National Archives Microfilm Publication M496 (2 rolls). Both microfilm series can be viewed at the National Archives, at the regional archives, at the thousands of LDS Family History Centers around the world, and at several other repositories. The following article is from Eastman’s Online Genealogy Newsletter and is copyright 2004 by Richard W. Eastman. It is re-published here with the permission of the author. Information about the newsletter is available at http://www.eogn.com MSGS CONFERENCE September 24-25, 2004 in Helena, MT at the Red Lion Colonial Inn. Hank Jones will be the main speaker. Plan to attend. Big Sky Roundup MSGS Proposed Legislation Would Wreak Havoc for Genealogists A new bill before the U.S. Congress proposes to overturn one of the most fundamental concepts of the present copyright laws. If passed, facts would become copyrighted for the first time in U. S. history. The Database and Collections of Information Misappropriation Act (HR3261) would make it a crime for anyone to copy and redistribute a substantial portion of data collected by commercial database companies and list publishers. At first, that sounds like a good idea. However, a bit more thought shows that nobody would be able to republish stock quotes, historical health data, sports scores, or voter lists. In fact, a lot of genealogy information could not be republished. If passed, Google and all the other search engines would be crippled, probably driven out of business. These are online databases that collect information, or facts, from other online sites so that the user can quickly find the information they seek. If Google and the others are not allowed to collect facts that are now copyrighted, how will they be able to index the Web for you? Art Brodsky, spokesman for public advocacy group Public Knowledge, says the bill would let anyone drop a fact into a database or a collection of materials and claim monopoly rights to it. This would contradict the core principle of the Copyright Act, which states that mere information and ideas cannot be protected works. March 2004 Let’s say that a commercial genealogy service such as Ancestry.com or OneGreatFamily.com publishes the fact that your great-great-grandparents had a child named John. Once that “fact” has been published by any commercial service, that original publisher would hold the copyright on the fact, and no one else would be allowed to publish it again. The Family History Library, the New England Historic Genealogical Society, Genealogical Publishing Company, and others would be prohibited from publishing that information again in any of their online or printed works. In fact, private individuals would similarly be barred form publishing the information in their own derivative works. If a commercial site publishes a fact about your ancestors, you would not be able to place that fact on your own Web site or in any book or report that you give to others. The language in this proposed legislation contradicts the core principle of the present copyright acts, which state that mere information and ideas cannot be protected works. You can read more about this proposed legislation in Wired News at http://www.wired.com/new/print/0,1294,6 2500,00.html The following article is from Eastman’s Online Genealogy Newsletter and is copyright 2004 by Richard W. Eastman. It is republished here with the permission of the author. Information about the newsletter is available at http://www.eogn.com 7 Big Sky Roundup MSGS The following Local Societies belong to the Montana State Genealogical Society. BeaverHead Hunters GS – Dillon Bitterroot GS – Hamilton Broken Mountains GS – Chester Dawson County GS - Glendive Fort Assiniboine – Havre Great Falls GS – Great Falls Jefferson County GS – Boulder Kootenai Country GS – Libby Lewis & Clark County – Helena Milk River GS – Chinook Park County GS – Livingston Powder River GS – Broadus Sheridan County GS – Plentywood Tangled Roots GS – Cut Bank Western Montana GS – Missoula Yellowstone Gen. Forum – Billings The membership year is January 1 to December 31. Society dues are to be paid by January 31. The society dues are based on the following schedule: # Of Members Society Dues 1 - 10 $15.00 11 - 25 $25.00 26 - 40 $35.00 41 - 55 $45.00 56 - 70 $55.00 71 - 85 $60.00 86 –100 $70.00 101 – 125 $80.00 126 – 150 $90.00 All checks should be made payable to Montana State Genealogical Society and sent to the Treasurer of the State Society. Nancy Alley – Box # 989 – Boulder, MT 59632 8 March 2004 Park County GS – Livingston [Carol Woodley] COMPUTER GENERATED DEATH CERTIFICATES I recently purchased a computer generated, Death Certificate at the Clerk and Recorders office of my county. Upon arrival home with my prize, I discovered to my horror, glaring before me was a watered down version of a death certificate. Fortunately for all concerned I knew that it was not the local Clerk and Recorders fault that the record was devoid of some of the most important information wanted. That it would be necessary to contact the state and get this mess corrected. The phone call at 406-444-4226 to Administrative Support, Vital Statistics Bureau, Helena, advises that there will never be any more information added to the computer data already entered. That data is for county information only and should not be given to you when you apply for a death certificate dated before July 2003. It will be void of the following data. 1. Place of Birth 5. Other significant conditions 6 Name and Addres s of Certifi er It will have NOT RECORDED in all of the spots listed above. Should you discover that the death record needs some kind of correction you can get the required affidavit form, from the Clerk and Recorder of your county. Send the completed affidavit to the Montana Department of Public Health & Human Services, Office of Vital Statistics, PO Box 4210, Helena, MT 59604-4210. There is a $15.00 fee required to amend a record that is more than one year. This fee does include a certified copy of the amended record. Be aware that Big Sky Roundup MSGS they will not accept a letter. You must fill out the affidavit and sign it before a notary. Also, you will assume the responsibility of furnishing proof of the corrected item to any questioning agency. You will be expected to pay more for any death certificate that is less than 30 years olds as it has to be Certified. You have a right to refuse a computer generated death certificate and request that they make you a copy from their files on record at the office where you are applying. March 2004 use. It is primarily for compiling family histories based on stories and pictures contributed by family members. The company offers a series of "how to" books that offer ideas for getting a group of people to write their memories of family events, traditions, etc. Pictures and texts can be uploaded to the website for publishing into a bound volume at an affordable price and in various quantities. Eleanor passed out information on this service and gave an actual website demonstration. She stated that she is available as a consultant for anyone who would like to use this service. By Mardi Whitmore, Secretary By Carol Woodley Livingston, Montana Park County Genealogy Society (April 2) In January the members had an opportunity to visit the Park County Clerk and Recorder’s office and the Clerk of Court’s office. Denise Nelson and June Little, Clerks of the respective offices, did an excellent job of explaining the records they have on file. The February meeting featured Jerry Brekke of the Livingston Enterprise as the program presenter. Brekke gave a very interesting and informative talk on newspaper research in the local area. Brekke described the content of early newspapers which date from December 1881 in Livingston. In the century that followed numerous newspapers began and ended. Brekke stated that the Park County News which began in 1917 and lasted until 1977, had a good layout and is easier to research than some of the other old newspapers. The Park County Library is the key source for all of the old newspapers that were printed in Park County. The library has copies on microfilm. The Park County Museum has bound hard copies of many of the old newspapers. The museum has an ongoing project of indexing local names from the old newspapers and volunteer help is always needed to help with this work. In addition the library at Montana State University in Bozeman has extensive microfilm records of local newspapers available for research. The program for the meeting in March was presented by Eleanor Wend, a member of our society. She gave us information on "Cherish Bound," an on-line publishing service available on the Internet. The service began last September, is based out of Utah, and is very easy to 9