ANNEX A
THE OFFICE OF THE SECRETARY GENERAL
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ANNEX A
THE OFFICE OF THE SECRETARY GENERAL
I. ORGANIZATIONAL STRUCTURE
A.
The Office of the Secretary General ("OSG") shall be comprised of the following
dependencies, as set out in the organizational chart above and as described more fully below:
1.
2.
3.
the Executive Office of the Secretary General;
the Office of the Inspector General; and
the Cabinet of the Secretary General.
B.
The Office of the Secretary General and its dependencies are under the overall
direction, supervision, and control of the Secretary General, pursuant to the corresponding
provisions of the Charter, the program-budget resolution, and other Resolutions of the General
Assembly and the Permanent Council, this Executive Order, and other pertinent rules and
regulations of the General Secretariat.
II. THE EXECUTIVE OFFICE OF THE SECRETARY GENERAL
A.
Structure: The Executive Office of the Secretary General (“EOSG”) shall be comprised
of the Secretary General, the Advisors to the Secretary General, and the administrative support
unit, which includes the support staff. In accordance with the instructions of the Secretary
General, one or more of the advisors shall be responsible for the administration of the Office
and the supervision of the administrative support staff.
B.
Responsibilities and Functions: The EOSG carries out all the functions assigned to the
Secretary General by the OAS Charter, Inter-American Treaties and Agreements, and the
resolutions of the General Assembly, including the General Standards, and the resolutions of
other political bodies, within their respective areas of competence.
III. OFFICE OF THE INSPECTOR GENERAL
A.
Structure:
1.
The Office of the Inspector General (“OIG”) shall be comprised of the Inspector
General, who is directly responsible to the Secretary General, the staff of the Office, and, when
appropriate, contracted auditors.
2.
In accordance with the program-budget and the internal rules of the General
Secretariat, the Inspector General is responsible for establishing an internal structure for the
OIG that assures efficiency, competence, and responsiveness with the resources provided.
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B.
Responsibilities and Functions
1.
The OIG shall continue to have the responsibilities and perform the functions as
specified in Executive Order 95-05.
IV. THE CABINET OF THE SECRETARY GENERAL
A.
Structure: The Cabinet of the Secretary General includes the Assistant Secretary
General, and the seven Department Directors of the General Secretariat. The Secretary
General may invite other staff members to attend Cabinet meetings in accordance with Section
B(2)(d) below.
B.
Responsibilities and Functions:
1.
The Cabinet advises and assists the Secretary General in coordinating,
supervising, integrating, and directing the policies, services, and activities of the General
Secretariat. In furtherance of these purposes, the Cabinet shall provide information and advice
to the Secretary General on the following matters:
a.
Policies and guidelines for the preparation and execution of the program-
budget;
b.
Policies and guidelines for the preparation and execution of programs and
projects pursuant to mandates of the member states;
c.
Participation of the General Secretariat at meetings of the Organization;
d.
Responses to specific mandates from the political organs of the
e.
Administrative policies and procedures of the General Secretariat;
Organization;
f.
Compliance with cooperation agreements and relations with other organs
and entities, both within and outside the Inter-American System;
g.
Assessment of trends and developments in the Hemisphere that may
affect the duties, functions and structure of the Organization;
h.
Juridical and political matters affecting the member states in which the
Organization may be able to assist; and
i.
Secretary General.
2.
Any other matter of concern to the Organization, at the discretion of the
Meetings:
a.
The Cabinet shall meet regularly at least twice a month. The Secretary
General may schedule regular meetings at different intervals by way of Directive, and may call
special meetings, as he deems necessary.
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b.
All members of the Cabinet are obligated to attend its meetings. A
member who cannot attend must name an alternate from the administrative dependency
directed by that member.
c.
The Secretary General is the Chair of the Cabinet meetings. When he is
absent from Headquarters or otherwise unavailable, the Assistant Secretary General shall take
his place.
d.
In accordance with the agenda items under consideration, the Secretary
General may invite advisors, other officials of the General Secretariat, and experts from outside
the General Secretariat to attend and participate in Cabinet meetings.
3.
Subcommittees and Working Groups:
a.
The Secretary General may establish subcommittees and working groups
of the Cabinet to study and make recommendations on specific issues. Unless otherwise
directed by the Secretary General, those subcommittees and working groups will adopt their
own procedures and operating guidelines.
4.
Secretariat Services:
a.
The EOSG shall, in consultation with the Office of the Assistant Secretary
General, provide secretariat services to the Cabinet.
b.
An Advisor to the Secretary General shall serve as the Secretary of the
Cabinet and shall be responsible, prior to the date of the meeting, for the preparation and
circulation of the agenda for each meeting, in accordance with the directions of the Secretary
General, together with all relevant documents.
c.
meetings.
The Secretary of the Cabinet shall maintain summary minutes of the