Terms of Reference
Situation Analysis of Urban Disaster Risk Management
1. INTRODUCTION
The Hyogo Framework for Action (HFA) is a 10-year plan to make the world safer from
natural hazards. The HFA is the first plan to explain, describe and detail the work that is
required from all different sectors and actors to reduce disaster losses. It was adopted by 168
Member States of the United Nations in 2005 at the World Disaster Reduction Conference,
which took place just a few weeks after the Indian Ocean Tsunami. The HFA is the first plan to
explain, describe and detail the work that is required from all different sectors and actors to
reduce disaster losses. It was developed and agreed on with the many partners needed to reduce
disaster risk - governments, international agencies, disaster experts and many others - bringing
them into a common system of coordination. The HFA outlines five priorities for action, and
offers guiding principles and practical means for achieving disaster resilience. Its goal is to
substantially reduce disaster losses by 2015 by building the resilience of nations and
communities to disasters. This means reducing loss of lives and social, economic, and
environmental assets when hazards strike.
Different organizations are engaged in carrying out various activities for meeting the HFA by the
2015 in Pakistan. These activities are conducted from village to urban level. All these efforts
need to be documented properly in light of the previous lessons learnt, challenges, outcomes or
achievements and keeping in view the climatic changes. PDI with support of Oxfam Novib (ON)
intends to carry out a Situation Analysis of Urban Disaster Risk Management in Pakistan that
will guide ON and its partners in developing strategic objectives and indicators for future
initiatives that contribute to HFA priorities for action.
2. RATIONALE FOR THE RESEARCH
The research findings will be helpful in devising strategies to meet disasters in future. The study
will build upon previous knowledge generated in similar efforts carried out by credible public
and private agencies, who have contributed, are contributing or intend to contribute to HFA
priorities for action.
The study will provide basis for devising Urban Disaster Risk Management Frameworks.
3. AUDIENCE AND USE
The government agencies and institutions are expected to be the main audience along with other
organizations doing similar efforts. It will be of paramount importance to register the opinion of
communities living in urban areas.
4. STUDY OBJECTIVES
The overall objective of the study is to develop a situation analysis of Urban Disaster Risk
Management with reference to achieving Hyogo Framework for Action.
The specific objectives are:
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To review the nature and scale of past urban disasters in key urban settlements in Pakistan;
To identify potential threats in key urban settlements in light of climatic changes;
To assess the existing level of preparedness in key urban settlements in Pakistan;
To understand the role of different agencies or institutions engaged in disaster management
in the specified urban settlements,;
To review the urban contingency plans and urban disaster management policy frameworks;
To develop strategic objectives and indicators for future initiatives with urban communities
that contribute to HFA priorities for action;
Share effective models, lessons learnt and best practices in Urban DRM lead by different
institutions and actors.
Provide recommendations for Advocacy Strategy for Urban Disaster Risk Management
5. RESEARCH QUESTIONS
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What is the level of conceptual and practical awareness of urbanized communities about
Disasters and their Management?
Which types of disasters have been witnessed by the urbanized communities?
What mitigation, prevention and preparedness measures have been taken by the
communities?
How are they looking at the current climatic changes that may affect the disaster context in
urban settlements in future??
Which disasters threaten the urbanized communities?
What are current policies, strategies and plans for disaster management in urban settlements?
What are the key achievements or salient features of existing policies?
How the policies incorporate contextual changes with the changing climate?
What are the key issues faced during disasters and un-expected situations?
How much stakeholder’s consultation is done for devising the plans and strategies?
What are key suggestions for improving policy framework at all levels?
What are the key achievements made by institutions or agencies engaged in urban disaster
management?
What should be the advocacy aspects, strategies and tools for improving urban disaster
management strategies and policy frameworks?
6. SUGGESTED RESEARCH METHODS
Following qualitative study tools are suggested to be used for the data collection for the study:
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Secondary data Review
Key Informant Interviews
Focus Group Discussions
Field Observation
7. KEY SOURCES AND PEOPLE TO BE CONSULTED
Key Documents
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Urban DRM policy of government and other organizations;
Contingency plans of government and other organizations;
Disaster risk reduction plans;
Reports of previous experiences;
Success stories of agencies of previous exercises;
Case studies of previous experiences.
And other related with study.
Key people to be consulted
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Responsible Government officials and members of other agencies working on study title;
Urban communities;
NGOs working on urban DRM;
Government line agencies, DDMAs, PDMAs, NDMAs
8. STYLE AND LENGTH OF REPORT
The study report should not exceed more than 20 pages excluding annexure with the following
key contents:
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Executive Summery
Overview of Urban Disasters situation in Key Urban Settlements in Pakistan;
Review of Policy Frameworks for Urban Disaster Risk Management
Role of Various Agencies and Institutions Engaged in Urban Disaster Management
Existing level of Preparedness in Key Urban Settlements
Review of Existing Contingency and Risk Reduction Plans;
Major lessons learnt, best practices and effective models;
Strategic Objectives and Indicators for Future Urban DRM Initiative
Recommendations for Advocacy Strategy for Urban Disaster Risk Management;
Annexure;
References.
9. TIMETABLE
Activity
Development of final study proposal with the identification of study
tools and presentation to PDI
Review of secondary data
Preparation of questionnaire and other study tools
Field Work in the selected sample area
Data analysis and report writing and preparation of the first draft
Review of the first draft , incorporating the comments from PDI
/Oxfam on the first draft and submission of the final report
Timeline
One Week
One Week
One Week
Four weeks
Two weeks
Two weeks
10. DOCUMENTATION OF RESEARCH
The Consultant will provide full information and documentation of the sources used to
substantiate the research findings in PDI and ON publications and campaigns including endnote
references for all specific facts and statistics used. The report must also include a bibliography of
the major references used. Primary sources must be used wherever possible over secondary
sources.
11. TECHNICAL AND FINANCIAL PROPOSALS
Technical Proposal
In order to achieve the objectives of the assignment, the consultant will be expected to take
complete responsibility for all the activities identified in the attached TOR. The Technical
Proposal should contain inter alia; a complete description and explanation of the proposed
methodology for the Assignment (work plan), time-line, staffing, names and qualifications of
allocated personnel and any other resources that the consultant will make available to execute the
assignment and achieve the objective.
Financial Proposal
The Financial Proposal should stipulate the fees for the assignment. All fees and costs are to be
expressed in Pakistan Rupees only. The Technical and Financial Proposals shall be evaluated by
a technical committee in PDI.
12. SELECTION CRITERIA
Research proposals will be selected on the basis of:
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Evidence of the researcher’s in-depth knowledge of the sector / issue ;
Previous studies and written publications in this or relevant fields;
Clarity of analysis and written expression;
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Fluency in English.
Skills in research methodology in particular access to data and information sources,
including contacts within government and industry;
13. TAXES
All the taxes will be deducted as per laws of Pakistan.
14. CONTACT
All proposals should be sent to Participatory Development Initiatives [PDI] no later than Friday
March 15, 2013 at the email: participatoryjobs@gmail.com