INSTRUCTIONS TO AUTHORS
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INSTRUCTIONS TO AUTHORS DEEP-SEA RESEARCH PART II: TOPICAL STUDIES IN OCEANOGRAPHY http://www.elsevier.nl/locate/dsr2 http://www.elsevier.com/locate/dsr2 Editor: Professor John D Milliman Virginia Institute of Marine Science School of Marine Science The College of William and Mary PO Box 1346, Gloucester Point, VA 23062-1346, USA Tel: 001 804 642 7105 Fax: 001 804 642 7009 E-mail: milliman@back.vims.edu Here at Elsevier Science we are continually improving our service to authors. We offer a full range of publishing options from mainstream journals for your regular papers to searchable CD-ROMs for larger conference proceedings, research programme results, or database projects. We are also expanding our book programme and can place quality manuscripts in one of our book series or publish as stand alone volumes. Deep-Sea Research Part II: Topical Studies in Oceanography publishes Special Issues to cover particular themes or regions. Each issue receives wide coverage and extremely attractive bulk deals can be negotiated. Benefits for authors include: unique current awareness services to increase the visibility of your article or volume 30% discount on Elsevier Science books skilled desk editing electronic submission options international distribution and marketing free reprints extensive coverage in appropriate Abstracting and Indexing services For full details and instructions for authors, please see the Elsevier Internet Catalogue entry at the address above. Author Services For queries relating to the general submission of manuscripts (including electronic text and artwork) and the status of accepted manuscripts, please contact Author Services Log-in Department, Elsevier Science The Boulevard, Langford Lane, Kidlington, Oxford OX5 1GB, UK. E-mail: authors@elsevier.co.uk, Fax: +44 (0) 1865 843905, Tel: +44 (0) 1865 843900. Submission of Papers Authors are requested to submit their original manuscript and figures with two copies to the Guest Editor of the Special Issue. Authors should ensure that they submit manuscripts and meet any additional requirements in line with deadlines set by the Guest Editor(s) to ensure that the entire issue can be published in a timely fashion. In most instances, revised manuscripts must be re-submitted within six months of receipt by the author. Failure to do so may lead to additional review and, in some instances, rejection of the paper. The Guest Editor may however set deadlines at his/her discretion. Submission of a paper implies that it has not been published previously, that it is not under consideration for publication elsewhere, and that if accepted it will not be published elsewhere in the same form, in English or in any other language, without the written consent of the Publisher. Manuscript Preparation General: Manuscripts must be typewritten, double-spaced with wide margins on one side of white paper. Good quality printouts with a font size of 12 or 10 pt are required. The corresponding author should be identified (include a Fax number and E-mail address). Full postal addresses must be given for all co-authors. Authors should consult a recent issue of the journal for style if possible. An electronic copy of the paper should accompany the final version. The Editors reserve the right to adjust style to certain standards of uniformity. Authors should retain a copy of their manuscript since we cannot accept responsibility for damage or loss of papers. Original manuscripts are discarded one month after publication unless the Publisher is asked to return original material after use. Paper Length: Authors should try to confine the text to no more that 25-30 pages, with a total manuscript length (including figures and tables) of 45-50 pages. Abstracts: The essential contents of each paper should be recapitulated briefly in an abstract at the head of the paper which should not be more than 500 words long. Keywords: Please provide up to six subject keywords, plus regional index terms. At least four of the subject keywords should be selected from the Aquatic Science & Fisheries Thesaurus. An electronic version of the Thesaurus can be found at: http://www.csa.com/helpV3/ab.html. You may also find a paper version in your library. The Regional terms should be provided as a hierarchical string (eg: USA, California, Monterey Bay). Authors are also encouraged to submit geographic bounding coordinates at the end of the keyword string. Text: Follow this order when typing manuscripts: Title, Authors, Affiliations, Abstract, Keywords, Main text, Acknowledgements, Appendix, References, Vitae, Figure Captions and then Tables. Do not import the Figures or Tables into your text. The corresponding author should be identified with an asterisk and footnote. All other footnotes (except for table footnotes) should be identified with superscript Arabic numbers. Units: In general, metric units should be used, preferably the Systeme International (SI). If other units are used (fathoms, F, knots etc), the metric equivalents must be given in parentheses () or by presenting the dimensionally correct conversion factors as a footnote. References: All publications cited in the text should be presented in a list of references following the text of the manuscript. In the text refer to the author’s name (without initials) and year of publication (For example, Since Peterson (1993) has shown that or This is in agreement with results obtained later (Kramer, 1994)). For three or more authors use the first author followed by et al., in the text. The list of references should be arranged alphabetically by authors’ names. The manuscript should be carefully checked to ensure that the spelling of authors’ names and dates are exactly the same in the text as in the reference list. The title of the journal should not be abbreviated; titles of journals in Russian language should be transliterated and not translated. References should be given in the following form: Gooday, A.J., Bett, B.J., Shires, R., Lambshead, P.J.D., 1998. Deep-sea benthic foraminiferal species diversity in the NE Atlantic and NW Arabian sea: a synthesis. Deep-Sea Research Part II 45 (1-3), 165-201. Hessler, R.R., Wilson, G.D.F., 1983. The origin and biogeography of malacostracan crustaceans in the deep sea. In: Sims, R.W., Price, J.H., Whalley, P.E.S. (Eds.), Evolution, Time and Space: The Emergence of the Biosphere. Academic Press, London, pp. 227-254. Thiel, H., 1983. Benthos size classification. Deep-Sea Newsletter 20, 8-11. References to unpublished literature should be set out in the format detailed below. The following information needs to be provided: Names and initials of all authors, year. Title of work. All other relevant information needed to identify item (e.g., technical report, Ph.D. Thesis, institute, current status i.e. in press/unpublished, etc), Moustakas, N., 1990. Relationships of morphological and physicochemical properties of Vertisols under Greek climate conditions. Ph.D.Thesis, Agricultural Univ. Athens, Greece, unpublished. Examples of appropriate citation formats for non-text and electronic-only information can be found in the Author Instructions at the DSR II web site. However, it is requested that a Web site address, or listserver message is given as a reference only where the information is unavailable in a more permanent form. If such sources are given, then please give as complete information as possible. All references to such material in the text of the article must be supported by a full entry in the bibliography. Illustrations: All illustrations should be provided in camera-ready form, suitable for reproduction (which may include reduction) without retouching. Photographs, charts and diagrams are all to be referred to as Figure(s) and should be numbered consecutively in the order to which they are referred. They should accompany the manuscript, but should not be included within the text. All illustrations should be clearly marked on the back with the figure number and the author’s name. All figures are to have a caption. Captions should be supplied on a separate sheet. Line drawings: Good quality printouts on white paper produced in black ink are required. All lettering, graph lines and points on graphs should be sufficiently large and bold to permit reproduction when the diagram has been reduced to a size suitable for inclusion in the journal. Dye-line prints or photocopies are not suitable for reproduction. Do not use any type of shading on computer-generated illustrations. Photographs: Original photographs must be supplied as they are to be reproduced (e.g. black and white or colour). If necessary, a scale should be marked on the photograph. Please note that photocopies of photographs are not acceptable. Half-tone illustrations should be kept to a minimum. Fold-in charts and colour: The cost of fold-in charts or diagrams and of colour plates must be borne by the author or his institution. Tables: Tables should be numbered consecutively and given a suitable caption and each table typed on a separate sheet. Footnotes to tables should be typed below the table and should be referred to by superscript lowercase letters. No vertical rules should be used. Tables should not duplicate results presented elsewhere in the manuscript, (e.g. in graphs). Electronic Submission Authors should submit an electronic copy of their paper with the final version of the manuscript. The electronic copy should match the hardcopy exactly. For authors using LaTex, the document style files, as well as the instructions "Preparing articles with LaTex" in the form of a dvi file, can be obtained free of charge from any host on the Comprehensive Tex Archive Network (CTAN) using anonymous ftp. The primary CTAN hosts are ftp.dante.de and ftp.tex.ac.uk. The Elsevier macros are in /pub/tex/macros/latex/contrib/supported/elsevier. These can also be downloaded from the Internet site:: http://www.tex.ac.uk. In general: Always keep a backup copy of the electronic file for reference and safety. Always supply good quality originals of your artwork with the hardcopy of the manuscript, as we cannot guarantee the usability of electronic graphic files. Electronic files of accepted articles can be submitted on floppy disk, CD or over the FTP (http://ftp.elsevier.co.uk). To help us: 1. Name your files using the correct extension, e.g. Fig1.cdr, tb1-6.xls, text.doc, fig1a.eps, fig1.tif, etc. 2. Save text on a separate disk from the graphics. 3. Please label all disks with your name, journal to be published in, software (e.g. Word 7, Adobe Illustrator 6.0), compression software if used, hardware used (e.g. Mac, PC) and file names. 4. It is essential that the electronic and hardcopy versions are identical. Text We can accept most word-processing formats, (ideally Microsoft Word or WordPerfect). Please check the style of the journal, particularly the reference style, so that fewer changes have to be made, thus reducing the possibility of errors being introduced. Most formatting codes will be removed or replaced on processing your article so there is no need for you to use excessive layout styling. In addition, do not use options such as automatic word breaking, justified layout, double columns or automatic paragraph numbering (especially for numbered references). However do use bold face, italic, subscripts, superscripts etc. When preparing tables, if you are using a table grid, please use only one grid for each separate table and not a grid for each row. If no grid is being used, use tabs to align columns not spaces. Graphics Computer-generated illustrations and halftones/line/tones (either colour or black & white) are acceptable. (Note: we charge for colour printing, so check if it is really necessary.) Since we cannot guarantee the usability of graphic files, original hardcopies of all illustrations must accompany the accepted printout of the manuscript in all cases. The following points should be taken into consideration when preparing electronic graphic files: TIFF or EPS files are preferred. Suggested packages for line graphics are Adobe Illustrator (version 3.0 or above), Freehand and Corel Draw. Graphics made in WordPerfect or Word generally have too low a resolution. Files of scanned line graphics can be accepted preferably at a resolution of 1000 dpi, for scanned halftones (300 dpi) and scanned line/tones (500 dpi). Produce computer-generated graphics in greyscale if you require these to be published black and white, also where possible, supply the original halftones as they are to be reproduced (i.e. black and white or colour). Colour should be scanned in at 300 dpi, (500 dpi for colour line/tones). With CMYK electronic files include a 4-colour machine or cromalin proof and check that all the separations (if provided) are colour coded. Try to create your graphics near to the size they will be finally printed at by looking at previously published manuscripts. This will help with the lettering and resolution of your files, as the resolution will be lost if we have to enlarge a file and lettering may need re-keying if the file has to be reduced significantly. The final font size should be about 6-8 pt. Always use the standard Adobe set of fonts. If it is necessary to compress your electronic files, please indicate the software used. Please note that if any file proves to be unusable we reserve the right to publish your article from the printout supplied. Proofs Proofs will be sent to the author (first named author if no corresponding author is identified for multi-authored papers) and should be returned within 48 hours of receipt. Corrections should be restricted to typesetting errors; any others may be charged to the author. Any queries should be answered in full. Please note that authors are urged to check their proofs carefully before return, since the inclusion of late corrections cannot be guaranteed. If authors are expecting to be away from their office when the proofs arrive, arrangements should be made with colleagues for the proofs to be checked in the authors absence. Proofs are to be returned to the Log-in Department at the address indicated at the bottom of the front page of these instructions. Offprints Fifty offprints and a copy of the issue will be supplied free of charge to each corresponding author. Additional offprints and copies of the issue can be ordered at a specially reduced rate using the order form sent to the corresponding author with the letter acknowledging acceptance of their manuscript. Orders for reprints after publication will incur a 50% surcharge. Copyright All authors must sign the Transfer of Copyright agreement before the article can be published. This transfer agreement enables Elsevier Science Ltd to protect the copyrighted material for the authors, but does not relinquish the author’s proprietary rights. The copyright transfer covers the exclusive rights to reproduce and distribute the article, including reprints, photographic reproductions, microfilm or any other reproductions of similar nature and translations. Includes the right to adapt the article for use in conjunction with computer systems and programs, including reproduction or publication in machine-readable form and incorporation in retrieval systems. Authors are responsible for obtaining from the copyright holder permission to reproduce any figures for which copyright exists. CHECKLIST FOR THE REVIEWER Deep-Sea Research Part II: Topical Studies in Oceanography ---------------------------------------------------------------------------------------------------------------------------------------------------------------- A few guidelines * To provide the author(s) with the means to improve their paper, please comment objectively. On a separate sheet you may provide comment for the editor that you may feel necessary. * Please document statements adequately. * If a paper repeats previously published work please point this out to the editor. * Please explain the reasons for your answers on separate sheets, keying your comments to the letters A-M. You may of course also provide any further comment, keying your remarks to numbers in the margin of the manuscript * Some of the questions that follow should be answered on a scale of 1 to 3, where 1 is the highest rank and 3 is the lowest. (Please encircle your answers.) ----------------------------------------------------------------------------------------------------------------------------------------------------Manuscript: ----------------------------------------------------------------------------------------------------------------------------------------------------Do you agree to your identity being revealed to the author(s)? Yes No A Is this topic 1 suitable for the journal? 2 of broad international interest? 3 significant? 4 novel? Yes Yes Yes Yes No No No No Please explain your answers to items A1-4 here (briefly): B Clarity of objectives: 1 C Quality of methods/correctness of mathematics: 2 3 1 2 3 D Quality of data: 1 2 3 E Validity of assumptions and analyses: 1 2 3 F Extent to which the interpretations/conclusions are supported by the data: 1 2 3 G Overall significance of this work: 1 2 3 H Is this paper Yes Yes Yes 1 properly organized? 2 to the point/concise? 3 written clearly using correct grammar and syntax? No No No I Are the approach, results and conclusions intelligible from the abstract alone? Yes No J Is the title informative and a reflection of the content? Yes No K Are the illustrations/tables 1 useful and all necessary? 2 of good quality? L Is the referencing relevant, up to date and accessible? M Are the keywords (if provided) appropriate and complete? Yes Yes Yes No No No Yes No N Overall quality of the work: 1 2 3 COMMENT FOR THE EDITOR ----------------------------------------------------------------------------------------------------------------------------------------------------Manuscript: ----------------------------------------------------------------------------------------------------------------------------------------------------O Can you suggest any improvements to this work, or any parts which could be shortened or removed? P Is this work acceptable in its present form? No Q Would this work be acceptable after 1 minor revision? 2 moderate revision? 3 major revision? R Is this work unacceptable? No Yes Yes Please ensure that your final evaluation accords with your answers to the questions, especially should you be considering major revision or rejection. S Should you recommend major revision, do you believe this paper can be "saved" by revision? Yes No Thank you. Your cooperation is much appreciated. ----------------------------------------------------------------------------------------------------------------------------------------------------Date: Name (printed and signed): -------------------------------------- --------------------------------------------------------------------------------------------------------- GUIDELINES FOR SPECIAL ISSUE Deep-Sea Research Part II: Topical Studies in Oceanography http://www.elsevier.nl/locate/dsr2 http://www.elsevier.com/locate/dsr2 These notes are intended to outline the role of the Guest Editor and ensure good communication between the Editors, Guest Editors and Publisher. Please do not hesitate to ask should you require any further assistance with your Special Issue. * Selection of Papers for the Special Issue The Guest Editors are responsible for the selection of the manuscripts for the Special Issue. This selection should be based on scientific quality of the papers and the topic of the paper should clearly fall within the scope of the Special Issue. The final selection should form a coherent and complete set of papers. * Peer Reviewing Process The task of the Guest Editor(s) is to take care of the strict peer-reviewing process, which is essential to ensure that only quality papers are published. Each paper must be reviewed by at least two international specialists (three in case of doubt) and revised in accordance with their comments. If major revision is asked for by one of the referees the paper must be reviewed again by at least one referee. The referees are the choice of the Guest Editor. * Stationery Under separate cover a set of Instructions for Authors forms, which include notes on submitting your manuscript on disk, and Checklist for the Reviewer forms are sent to you to assist you in the preparation of the issue. At a later date you will also be sent three forms that need to accompany the final set of manuscripts. These are the Arrangements for Colour Invoicing form, Critical Cover Information form and Special Issue Checklist form. * Time Schedule It is recommended that you establish a time schedule and inform contributing authors of deadlines for the submission of manuscripts, etc. Please send a copy of the schedule to Simon Richert at Elsevier and inform him, as well as Professor J D Milliman, of the status of the project regularly. It may be possible that an issue can be published by a certain deadline. However this decision is made at the discretion of the Editor-in-Chief and Publisher, and we will require written confirmation from the Guest Editor (s) of the definite date when the manuscripts will be submitted to the Editor to allow the issue to be scheduled into the journal publishing schedule. * Maximum Size The maximum number of printed pages should not exceed 500. This equates to approximately 600 manuscript pages. * Ocean News We will require a short piece about the issue for inclusion in the above Elsevier newsletter. This needs to be 100-150 words long, summarising the research represented by the issue. * Electronic Annexes It is possible that additional data can be stored on a floppy disk/CD-ROM which can accompany the issue. The Guest Editor (s) is responsible for providing all the data on a mastercopy which Elsevier will check and replicate. * Colour Illustrations Printing of colour illustrations is possible at author's cost. The price is NLG 800 (US$400) for the first page (independent of the number of colour figures on that page) and NLG 400 (US$200) for subsequent pages (independent of the number of colour figures on that page). However we can offer a reduced price if the Guest Editor is prepared to coordinate payment through one invoice. * Checklist When sending the complete set of papers, please enclose the following: - order of papers as they are to appear in the issue - received/revised/accepted dates for each paper - FULL contact details for the corresponding author of each paper (including fax/telephone number and e-mail address) - logo or sponsorship information (if necessary) - all reviewers comments (+ additional comments by the Guest Editors and authors) - preface - Critical Cover Information form - Arrangements for Colour Invoicing form - Special Issue Checklist form Please also ensure that each paper is as complete as possible: - any figures submitted need to be good quality originals and must be clearly labelled - any tables referred to in the text need to be included - each paper needs to be submitted electronically on diskettes that are clearly labelled * FINAL ACCEPTANCE by Editor-in-Chief The complete set of manuscripts, including reviewers comments, relevant comments by the Guest Editor and the authors, will then be evaluated by the Editor-in-Chief of the journal, Professor John D Milliman, who makes the final decision on acceptance of manuscripts in consultation with the Guest Editor. Guest Editors are therefore requested to ensure that authors are informed that their manuscript has been recommended for publication. MANUSCRIPTS CAN NOT BE ACCEPTED FOR PUBLICATION BEFORE THEY HAVE BEEN SUBJECTED TO A FINAL EVALUATION BY THE EDITOR IN CHIEF. * Proofs Authors should be made aware of the need to return corrected proofs within 48 hours of receipt (as far as this is possible). If authors are going to be away when the proofs are sent they should make arrangements with another colleague to check the proofs in their absence. * Free Reprints, Free Copy and No Page Charges Each corresponding author will receive fifty free reprints of his/her manuscript as well as a complimentary copy of the issue. Guest Editors will also receive a complimentary copy of the issue. We do not have page charges, except in the case of colour. * Provide Information to Publisher To enable the Publisher to plan for your Special Issue, we need to receive some basic information from you at the earliest opportunity. Please could you therefore complete and return our Publisher Notification form as soon as possible. *Bulk Order Arrangements It is our policy to offer competitive rates for bulk orders of the Special Issue. We will contact you ahead of publication to offer up-to-date pricing information. As a guideline, 2000 prices are as follows: 2-4 = US $55.00 (NLG 91) 5-49 = US $50.00 (NLG 87) 50-99 = US $45.00 (NLG 78) 100-199 = US $40.00 (NLG 70) 200+ = US $35.00 (NLG 61) These prices assume that the journals are despatched in bulk. Arrangements for further distribution are the responsibility of the Guest Editor (s). CONTACT: Simon Richert, Elsevier Science Ltd, The Boulevard, Langford Lane, Kidlington, Oxford OX5 1GB, UK Tel: +44 (0) 1865 843432 Fax: +44 (0) 1865 843960 E-mail: s.richert@elsevier.co.uk PUBLISHER NOTIFICATION To enable us to give the best possible attention to your Special Issue, it is important that we are provided with the following information as soon as possible. Use a continuation sheet if necessary. Journal: _________________________________________________________________________________________ Title of Special Issue: ______________________________________________________________________________ (in as full detail as possible) Please indicate if issue is in honour/in memory of individual: Yes No Guest Editor(s) address details:_______________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ Approximate number of papers: ______________________________________________________________________ Approximate number of manuscript pages in issue: _______________________________________________________ Approximate number of contributing authors: ___________________________________________________________ Do you require colour (please tick box): Will you require an electronic annex (floppy disk or CD-ROM) (please tick box): Yes No Yes No Expected date of manuscript submission to journal Editor: _________________________________________________ Who do you wish to receive the manuscripts proofs (please tick one or more box/es): relevant corresponding author Guest Editors (please indicate which guest editor should receive the proofs) Requirements for bulk order (please comment on your likely requirements): Publication deadline: _______________________________________________________________________________ (only use where publication date relates to specific event, eg. Conference or presentation) Are there any future conferences/meetings where it would be advantageous to have the Special Issue on display: Other requests: PLEASE RETURN THIS FORM AS SOON AS POSSIBLE OR E-MAIL YOUR INFORMATION TO: Simon Richert, Elsevier Science Ltd, The Boulevard, Langford Lane, Kidlington, Oxford OX5 1GB, UK Tel: +44 (0) 1865 843432 Fax: +44 (0) 1865 843960 E-mail: s.richert@elsevier.co.uk
