REQUEST FOR APPROVAL TO RECRUIT PROFORMA
RESEARCH POSTS
Date:
Dear Professor McKenna
Please find attached recruitment documentation for the post of
Research Institute. The PI on this project is
in the
.
I would be grateful if you could confirm your approval and forward this documentation to the
Human Resources Department on the Coleraine campus.
Signed: ________________________________ (RI Director) Date: _________________
For completion by the PVC (Research and Innovation)
I approve/do not approve (delete as appropriate) this request to recruit.
Additional comments (optional): _______________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Signed: ____________________________________ Date: ______________________
(Pro-Vice-Chancellor)
(Version control: September 2014)
APPROVAL TO RECRUIT – RESEARCH POSTS
The attached proforma should be completed in full prior to making a request to the PVC (Research and
Innovation), for confirmation of approval to recruit to all Research posts.
There are four parts to the proforma
PART ONE
-
The Rationale for Recruiting
PART TWO
-
The Job Description and Personnel Specification
PART THREE
-
The Recruitment Requisition (details of post and funding)
PART FOUR
-
Confirmation of Funding (from Research Office)
PART FIVE
-
Confirmation that the post is fully externally funded
All five parts must be completed. Incomplete proformas will not be considered by the PVC.
If you require assistance in completing the documentation please contact your HR Business Partner.
The preferred method of receiving this proforma is via email. Fully completed and signed
proformas should be sent as a PDF to the PVC’s Office at w.johnston1@ulster.ac.uk.
PLEASE NOTE:
The Research Institute Director should sign the documentation on the final page of
this pack. Unsigned or incomplete forms will be returned.
PART ONE – THE RATIONALE FOR RECRUITING
Faculty: __________________________________________________________________________
School: ___________________________________________________________________________________________________
Research Institute/Research Group: _____________________________________________________________________
Principal Investigator: ____________________________________________________________________________________
Post Title: _________________________________________________________________________
A Job Description and Personnel Specification must be attached
Campus where the post will be located: _________________________________________________
Type of contract: (Permanent/Fixed Term): ______________________________________________
If fixed term please specify the duration and Purpose & Event: _______________________________
__________________________________________________________________________________
__________________________________________________________________________________
Funding:(Internal/External/Joint/Self-financing - (please specify):
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
Rationale and Role Purpose:
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
PART TWO – THE JOB DESCRIPTION AND PERSONNEL SPECIFICATION
Please attach the job description and personnel specification. An illustration of the structure of the job
description and personnel specification is set out below.
Job Description
Role:
Reports to:
Responsible to:
Job Purpose
Main Duties
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11. Any other duties appropriate to the grade and nature of the post.
Personnel Specification
In developing the criteria for the personnel specification you should be precise and concise in your
wording. It is not appropriate to have a very long list of essential criteria. As a rule of thumb there should
be no more than two-three essential criteria in each of the sections of the personnel specification.
Educational
and
Professional
Qualifications
Previous
Experience/
Training
Essential
Desirable
Essential
Desirable
Essential
Job Related
Achievements
Desirable
Essential
Inter-Personal
Skills
Desirable
Essential
Research
Desirable
Essential
Other
Desirable
PART THREE – RECRUITMENT REQUISITION
The purpose of this section is to confirm details of the post and the funding arrangements.
POST DETAILS
Post Title:
Faculty/Dept:
School/Section:
Grade:
Campus:
Reason for Request:
(eg. new post, replacement post, temporary cover, job share)
Name of previous postholder:
(if applicable)
Will the post-holder have unsupervised contact with children/vulnerable adults as part of their role?
YES/NO
Please state if the post is:
Full-time/Part-time/Term-time (Delete as appropriate)
If part-time/term-time please state:
Hours per week:
Days per week (e.g. Mon-Fri):
Number of hours per day:
Weeks per year:
Permanent/Fixed Term/Temporary (Delete as appropriate)
If fixed term/temporary you must state:
Anticipated Start Date:
Expected End Date:
The purpose/expected outcomes of the post:
Reason for proposed end date (time-based event):
(Duration of funding is not a sufficient justification)
For research posts please state:
Unit of Assessment:
Principal Investigator:
FUNDING
The funding for the post is (Please delete as appropriate):
*Please provide full details:
Internal*/External*/ Joint*/Self-financing*
Cost Centre for Post:
Analysis Code for Post:
Please detail any research contract restrictions or restrictions on starting salary:
ADVERTISING
Suggested advertising media:
Please refer to advertising guidelines attached.
Belfast Telegraph
THES
Guardian
Other (Please specify below)
www.jobs.ac.uk
Derry Journal/Londonderry Sentinel
Coleraine Chronicle
In the case of permanent University funded posts advertising costs for one newspaper and
www.jobs.ac.uk will be paid for centrally.
For any additional advertising media listed above please provide Cost Code:
For fixed term or externally funded vacancies please provide Cost Code for all advertising and interview expenses:
INTERVIEW PANEL
Nominate appropriate trained senior colleagues to serve on Interview Panel:
Nominated member of staff to complete all further particulars for the post:
INDUCTION DETAILS
Nominated ‘Induction Colleague’ for new Appointee:
Induction Colleague’s contact details, i.e. email address and phone number:
Manager for new appointee:
PART FOUR
For externally funded research posts please attach confirmation from the Research Office
of the funding available, start date for the funding and details of the level of post which
can be supported by the funding available.
PART FIVE
Is this post fully externally funded
Yes
No
If ‘No’ please provide details:
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
FOR COMPLETION BY THE RESEARCH INSTITUTE DIRECTOR
I confirm that I have reviewed the information in parts 1-4 of this proforma. I would
request confirmation from the PVC (Research and Innovation) of approval to recruit to
this position.
Signed: ___________________________ (RI Director)
Date: _________________
For completion by HR Department
PVC Ref No: PVC/
Post No: