RUTLAND COUNTY COUNCIL
Contractor Brief for the production
of a Heritage & Arts Trail
Background
Rutland County Museum in Oakham and Rocks By Rail, the Living Ironstone
Museum in Cottesmore, have secured Arts Council Renaissance Funding to
undertake ‘Accessing Rutland’s Museums’, a project to support and promote the
museums and heritage of Rutland. The project aims to increase visits to, and
engagement with, heritage and arts across Rutland.
One of the key outputs of the project is the creation of a Heritage and Arts Trail
across the county. This will include information boards at key sites, a tour booklet
and promotional flier.
In 2000, Rutland County Council launched a Rutland Heritage Trail which included a
set of seven trail leaflets and a number of information boards. Most of these boards
are now missing or badly deteriorated. The leaflets are available as photocopies but
the originals no longer exist. We would expect the new Heritage and Arts Trail to
build upon the original, but to introduce new elements based on recent research and
include arts as well as heritage. A number of new commissioned art works are being
created in Rutland through this project and these should be included within the trail.
Purpose of the contract
To create a Heritage & Arts Trail leaflet for Rutland, which will include:
1. Designing and creating 10 illustrated information boards to be located at sites
of significant heritage and arts interest across the county – the location of
these boards has been provisionally selected. The boards should include the
newly commissioned artworks being created through this project as well as
existing public art in the county. We would welcome ideas about how the
information on the boards can also be made available in audio form for
visitors with visual impairments.
2. Producing an illustrated Heritage and Arts Trail Booklet, available to purchase
as a hard copy or downloadable from selected websites. This should include
the authoring of the booklet and an illustrated map of the trail.
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3. A promotional flier for the Heritage and Arts Trail, to be displayed in local
attractions and on the Rutland Shorelink tourist buses.
4. Create a logo and branding for the trail.
The Heritage and Arts Trail should:
1. Be creative, imaginative and exciting.
2. Be informed by the research undertaken by the museum’s volunteer team, the
information available in the local studies archive and the original Rutland
Heritage Trail.
3. Be suitable for use by local people, visitors to Rutland and those leading
educational groups.
4. Highlight the unique history, heritage and creativity of Rutland.
5. Be engaging for visitors of all ages
6. Be accessible to as broad an audience as possible.
Outputs of the Contract
1. Consultants will be required to produce a Heritage & Arts Trail that includes all
the elements listed under the ‘purpose of the contract’.
2. Consultants will arrange the print of 2,000 copies of the Heritage & Arts Trail
Booklet
3. Consultants will arrange the print of 3,000 copies of the Heritage & Arts Trail
4. The Trail Booklet should also be available as a PDF that can be downloaded
from the Rutland County Council and Discover Rutland websites.
Methodology
The consultant will need to outline in their submission the methodology they will use
to develop their designs and an outline timetable for the works to be conducted.
Outcomes
A Heritage & Arts Trail for Rutland
Copyright
Rutland County Council will hold copyright for the design/s.
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Budget and Payments
This work is being funded by Rutland County Council. A sum of up to £24,500 (plus
VAT) has been set aside to cover this work which includes research, planning,
meetings, travel, mailings, stationery and other materials and resources as required.
Payment will be made on completion and approval of the design and delivery of all of
the elements of the Heritage & Arts Trail to Rutland County Council.
Contractors submitting quotations are asked to demonstrate what they can deliver
within the confines of the guide price.
Contractors are invited to suggest additional work, costed as optional items, if they
think this would add value to the contract.
Proposals should itemise daily or hourly rates and demonstrate how many days or
hours each consultant / researcher / administrator will spend on the project and what
each person’s key responsibilities will be.
Team Composition
It is expected that the consultant/s should have experience/knowledge of:
1. Developing and delivering interpretation and design projects for historic sites,
collections and buildings
2. Access issues and how to overcome them
Timescales
The timescales for the contract are as follows:
Invitations to quote sent out by:
Return of quotations by:
Quotations assessed by:
Contract start:
21st February 2014
7th March 2014
14th March 2014
17th March 2014
The deadline for completion and delivery of all elements of the Heritage & Arts Trail
is Thursday 12th June, 2014. This is to ensure there is time to include the newly
commissioned public artworks that are being currently created.
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Quotes
Respondents are asked to outline:
•
Names and qualifications of all staff employed on the contract.
•
Experience of all staff including similar past project work undertaken.
•
Name of the project leader who will act as the principal point of contact.
•
An outline of the general approach and methodology to be taken to meet the
objectives of the contract.
•
The details of two references.
And set out costs as follows:
•
Total staff costs broken down by daily/hourly rate, number of days and type of
activity.
•
Travel and subsistence.
•
Any related costs.
Please address any queries regarding this opportunity to:
Robert Clayton
Culture & Leisure Services Manager (RCC)
Anita Hollinshead
Project Coordinator
rclayton@rutland.gov.uk
01572 758435
anitahollinshead@hotmail.com
07876 166742
Please email your quotation to Robert Clayton by 12 noon on Friday 7th March
Rutland County Council
February 2014
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