‫دائـــرة المشتريـــا ت والعـقــود‬
Procurement and Contracts
Administration - PCA
REQUEST FOR PROPOSAL
Sealed Quotation GEO-295512: Meteorological Stations
Date: 22/09/2014
Purpose: The American University of Beirut invites proposals for the supply of the following items:
Field rugged Meteorological Stations (Funded by US ASHA Federal Grant)
Specs and quantities as listed on page 2.
Proposals: Prices must be quoted item by item in US $ or L.L., (Euro or other currencies are not acceptable) delivered to AUB
inclusive of all expenses (unless otherwise specified in your proposal). Prices should be quoted net of any discounts or
allowances and exclusive of Value Added Tax. All proposal documents must be signed by an authorized representative of the
supplier, each page must be initialed and the final page must be signed and dated.
Apology: In case the requested items are not available, or you do want to participate in this bid, you are kindly requested to
respond by submitting a written apology indicating the reason and the bid reference number.
Delivery: To be made as soon as possible and to AUB Campus Receiving Area. A sum equivalent to 1% of the delivered
price of the delayed goods/services for each commenced week of delay until actual delivery, to a maximum deduction of 10%
of the contract value.
Payment: AUB payment term is 100% 60 days after delivery and complete installation.
Suppliers who are registered for VAT shall invoice (with the supplier VAT registration No. and AUB Purchase Order No.
clearly stated on the invoices), and the University will pay, VAT in addition to the net invoice price, as may be applicable
under the Lebanese laws governing such taxes. The VAT amount should be added on a separate line on your proposal and
invoice. AUB VAT registration # is 123329 601.
- Original invoices + 1 copy shall be delivered by hand to AUB Accounts Payable office at the AUB Campus Receiving Area.
Insufficient Data: It is the responsibility of the person submitting the proposal to ensure the completeness of the information
submitted. Failure to do so may result in the elimination of the proposal from consideration.
Kindly include in your offer original catalogue(s) or brochure(s) with full technical data.
Award of the Proposal: The University reserves the right to reject any or all proposals and to award this tender in whole or in
part to the supplier or suppliers that, in its opinion, offers the most advantageous combination of cost, quality, service and other
factors which in its sole discretion are deemed important to the University.
Suppliers offering the shortest delivery date will have advantage during evaluation and awarding.
Bid awarding will be either item by item or by total for the lowest total which is technically compliant
Submission Date: Proposals must be submitted on or before: 06/10/2014.
In the event that AUB offices are officially closed on the date the proposals are due, the deadline for submission shall be
automatically extended until the next business day.
Submission Time: Proposals must be submitted: Monday to Friday: 8:00 a.m. till 1:00 p.m.
Submission Address:
American University of Beirut
Purchasing Department - Sealed Quotations Box
Old Pharmacy Building, Ground (1st) floor.
Bliss Street – Beirut - Lebanon
Submission means: The proposal submitted by hand or via post mail shall be enclosed in a sealed envelope clearly marked:
Proposal for Sealed Quotation GEO-295512: Meteorological Stations
All proposal documents should be in two copies: Original with prices (stamped ORIGINAL) and Copy without prices (stamped
COPY) and must be signed by an authorized representative of the supplier, each page must be initialed and the final page must be
signed and dated.
In the event that AUB offices are officially closed on the date the proposals are due, the deadline for submission shall be
automatically extended until the next business day.
Validity: Proposals submitted shall be valid for at least 3 Months from the date of submission. AUB reserve the right to revise
the quantity of any item listed during this period. Proposals will be treated as final and binding offers and may not be amended
or withdrawn without the written permission of the University.
Inquires: Please direct your questions or comments about this document to Purchasing Agent Mr. George Sader by email:
gs09@aub.edu.lb. Subject: Sealed Quotation GEO-295512: Meteorological Stations
George Sader
Senior Purchasing Agent.
Page 1 / 5
_______________________________________________________________________________________________________________
BLISS STREET - P.O. BOX 11-0236 - BEIRUT - LEBANON - TEL (961 1 350000 - EXT. 2200) FAX (961 1 360407) – http://www.aub.edu.lb - purchase@aub.edu.lb
NEW YORK OFFICE: 3 DAG HAMMARSKJOLD PLAZA, 8TH FLOOR, NEW YORK, NY 10017-2303 U.S.A. - TEL. (1 212 583 7600) FAX (1 212 583 7650)
‫دائـــرة المشتريـــا ت والعـقــود‬
Procurement and Contracts
Administration - PCA
REQUEST FOR PROPOSAL
Sealed Quotation GEO-295512: Meteorological Stations
Date: 22/09/2014
Item 1: Field rugged Pre-Wired Meteorological Station, Qty = 1 each
(AUB Ref. 295512)
Specifications:
Field rugged Meteorological Station with datalogger connected to external laptop for data collection to
measure (High resolution) and with sensors to measure the following:
 Wind Speed,
 Wind Direction,
 Global Radiation,
 Air Temperature (-35 to +50C)
 Relative Humidity,
 Air Temp (high accuracy for temperature correction),
 Heated Rain Gauge to measure equivalent snow, operating temperature -20 to +50C
Equivalent to product from:


Campbell Scientific, USA.
Thies ADOLF THIES GMBH & CO, Germany.
Please fill in the following information and include it in your offer for each offered item:
Item 1:
Brand:
Model Name:
Part No.:
Made in:
Unit Price
Delivered to
AUB Site
Excl. 10% VAT
= $
Quantity =
10% VAT=
Total Price= $
Incl. 10% VAT
Delivery:
Warranty:
Option 1
Option 2
1 each
1 each
. Origin of the offered product:
(Origin means the country, where a commodity manufactured or produced)
. Shipped from:
(Source means the country, from which a commodity is shipped)
. Shelf item:
(Stock item, not custom made for AUB)
Page 2 / 5
_______________________________________________________________________________________________________________
BLISS STREET - P.O. BOX 11-0236 - BEIRUT - LEBANON - TEL (961 1 350000 - EXT. 2200) FAX (961 1 360407) – http://www.aub.edu.lb - purchase@aub.edu.lb
NEW YORK OFFICE: 3 DAG HAMMARSKJOLD PLAZA, 8TH FLOOR, NEW YORK, NY 10017-2303 U.S.A. - TEL. (1 212 583 7600) FAX (1 212 583 7650)
‫دائـــرة المشتريـــا ت والعـقــود‬
Procurement and Contracts
Administration - PCA
REQUEST FOR PROPOSAL
Sealed Quotation GEO-295512: Meteorological Stations
Date: 22/09/2014
Item 2: Field rugged Meteorological Station, Qty = 1 each
(AUB Ref. 295541)
Specifications:
Field rugged Meteorological Station with datalogger connected to external laptop for data collection to
measure (High resolution) and with sensors to measure the following:
 Operating Temperature range: -10 °C-50 ° C
 Wind Speed,
 Wind Direction,
 Global Radiation,
 Air Temperature
 Relative Humidity,
 Air Temp (high accuracy),
 rain gauge (no need for heated rain gauge, altitude 900 m)
Equivalent to product from:

Hobo, USA.
Please fill in the following information and include it in your offer for each offered item:
Item 2:
Brand:
Model Name:
Part No.:
Made in:
Unit Price
Delivered to
AUB Site
Excl. 10% VAT
= $
Quantity =
10% VAT=
Total Price= $
Incl. 10% VAT
Delivery:
Warranty:
Option 1
Option 2
1 each
1 each
. Origin of the offered product:
(Origin means the country, where a commodity manufactured or produced)
. Shipped from:
(Source means the country, from which a commodity is shipped)
. Shelf item:
(Stock item, not custom made for AUB)
Page 3 / 5
_______________________________________________________________________________________________________________
BLISS STREET - P.O. BOX 11-0236 - BEIRUT - LEBANON - TEL (961 1 350000 - EXT. 2200) FAX (961 1 360407) – http://www.aub.edu.lb - purchase@aub.edu.lb
NEW YORK OFFICE: 3 DAG HAMMARSKJOLD PLAZA, 8TH FLOOR, NEW YORK, NY 10017-2303 U.S.A. - TEL. (1 212 583 7600) FAX (1 212 583 7650)
‫دائـــرة المشتريـــا ت والعـقــود‬
Procurement and Contracts
Administration - PCA
REQUEST FOR PROPOSAL
Sealed Quotation GEO-295512: Meteorological Stations
Date: 22/09/2014
Please fill in the following information and include it in your offer for each offered item:
Additional Items:
Spare parts, Upgrades,
Accessories, etc.
( Price Separately)
Part /Cat. No.
Quantity
Unit Price
Delivered
to AUB
Site
Excl.
10% VAT
= $
10% VAT
= $
Total Price
Inclu. 10%
VAT
= $
Prices must be quoted item by item in US $ or L.L.,
Please INCLUDE technical brochure in your offer.
Your offer should specify the brand, full specs, of each item.
Delivery date for the item should be accurate and earliest as much as possible.
Page 4 / 5
_______________________________________________________________________________________________________________
BLISS STREET - P.O. BOX 11-0236 - BEIRUT - LEBANON - TEL (961 1 350000 - EXT. 2200) FAX (961 1 360407) – http://www.aub.edu.lb - purchase@aub.edu.lb
NEW YORK OFFICE: 3 DAG HAMMARSKJOLD PLAZA, 8TH FLOOR, NEW YORK, NY 10017-2303 U.S.A. - TEL. (1 212 583 7600) FAX (1 212 583 7650)
‫دائـــرة المشتريـــا ت والعـقــود‬
Procurement and Contracts
Administration - PCA
REQUEST FOR PROPOSAL
Sealed Quotation GEO-295512: Meteorological Stations
Date: 15/08/2014
Bidder contact information
Supplier Name:
Company stamp:
Prepared by Name:
Supplier quotation Ref.:
Date:
Email:
Supplier Website:
Brand Website:
Tel:
Cell:
Signature:
Fax:
Technical Support Hot Line:
Technical Support Engineer
Name:
Page 5 / 5
_______________________________________________________________________________________________________________
BLISS STREET - P.O. BOX 11-0236 - BEIRUT - LEBANON - TEL (961 1 350000 - EXT. 2200) FAX (961 1 360407) – http://www.aub.edu.lb - purchase@aub.edu.lb
NEW YORK OFFICE: 3 DAG HAMMARSKJOLD PLAZA, 8TH FLOOR, NEW YORK, NY 10017-2303 U.S.A. - TEL. (1 212 583 7600) FAX (1 212 583 7650)