CALEXICO UNIFIED SCHOOL DISTRICT
Principal: Gilbert Barraza Jr.
Assistant Principals: John Moreno, Diego Romero
Coordinator of Academics and Instruction: Dr. Gilbert Mendez
TABLE OF CONTENTS
BOARD OF EDUCATION………………………………………………………………………5
DISTRICT MISSION & VISION & STATEMENT…………………………………….………6
SCHOOL VISION STATEMENT……………………………………………………………....7
INTRODUCTION-DISTRICT PROFILE……………………………………………………….8
CURRICULUM & EDUCATIONAL ACTIVITIES……………………………………………..9
PHYSICAL ENVIRONMENT………………………………………………………………….10
MAINTENANCE OF SCHOOL BUILDINGS/CLASSROOMS…………………………..…10
INTERNAL SECURITY PROCEDURES…………………………………………………….10
INVENTORY SYSTEM-ENGRAVED ID,SECURITY STORAGE…………………………12
SCHOOL CLIMATE……………………………………………………………………………13
THE SCHOOL’S SOCIAL ENVIRONMENT…………………………………………………13
DISASTER PROCEDURES…………………………………………………………………..13
CLASSROOM ORGANIZATION…………………………………………………………..….13
THE SCHOOL’S CULTURAL ENVIRONMENT………………………………………….....14
ACTION PLAN………………………………………………………………………………….15
PHYSICAL ENVIRONMENT………………………………………………………………….15
SCHOOL CLIMATE…………………………………………………………………………….15
SAFETY STRATEGIES…………………………………………………………………….....16
INTRODUCTION……………………………………………………………………………….16
PREVENTING AND INTERVENING: PUPIL AGGRESSIVE BEHAVIOR………………16
MENTAL HEALTH PROGRAMS……………………………………………………………..17
PROFESSIONAL DEVELOPMENT………………………………………………………….17
STUDENT RECOGNITION PROGRAMS…………………………………………………...17
NONDISRIMINATION AND FAIR TREATMENT OF PUPILS………………………….....18
DISCIPLINE POLICY AND CODE……………………………………………………………19
CRISIS INTERVENTION AND DISASTER PLANNING……………………………………19
CALIFORNIA SAFE SCHOOLS ASSESSMENT…………………………………………...20
TEACHER NOTICE OF DISCIPLINARY HISTORY………………………………………..20
GANG AFFILIATION………………………………………………………………………...…20
GANGS AND GRAFFITTI……………………………………………………………………..20
ALTERNATIVE PROGRAMS…………………………………………………………………20
DRUG AND VIOLENCE PREVENTION PROGRAMS…………………………………….21
TRUANCY LEARNING CENTER/DISTRICT ATTORNEY REFERRAL…………………21
MEGAN’S LAW NOTIFICATION……………………………………………………………..21
PARENT/GUARDIAN INVOLVEMENT……………………………………………………...22
PARENT TRAINING: PROMOTING THE USE OF COMMUNITY RESOURCES……..22
PROBLEM SOLVING TEAMS………………………………………………………………..22
COMMUNITY LINKAGES……………………………………………………………………..23
CAMPUS SUPERVISOR AND ADMINISTRATIVE POSITIONS…………………………23
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CAMPUS DISTURANCES AND CRIMES…………………………………………………..23
VISITORS AND DISRUPTIONS TO EDUCATIONAL PROCESS………………………..24
ENHANCING PHYSICAL SAFETY PRACTICES…………………………………………..24
SCHOOL SAFETY COMPLIANCE………………………………………………………….26
CHILD ABUSE REPORTING AND PROCEDURES……………………………………….26
SUSPENSION AND EXPULSION POLICIES……………………………………………….28
SUSPENSION AND EXPULSION DUE PROCESS…………………………………….....34
DISCIPLINE POLICY…………………………………………………………………………..37
PROCEDURES FOR NOTIFYING TEACHERS ABOUT DANGEROUS PUPILS……...40
SEXUAL HARRASSMENT POLICY………………………………………………………....41
SCHOOL DRESS CODE…………………………………………………………………......44
MANDATORY STUDENT UNIFORM POLICY……………………………………………..49
BLOOD BORNE PATHOGEN INCIDENT REPORTING FORM AND EXPOSURE
CONTROL PLAN……………………………………………………………………………....55
PROCEDURES TO ENSURE A SAFE AND ORDERLY ENVIRONMENT…………..…61
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PHILOSOPHY OF DISCIPLINE……………………………………………………...61
INTRODUCTION & OVERVIEW OF SEMS……………………………………......65
STANDARDIZED EMERGENCY SYSTEM………………………………………...66
EMERGENCY PLANNING WITH SEMS……………………………………….......66
EMERGENCY MANAGEMENT ORGANIZATION CHART……………………….68
INCIDENT COMMAND TEAM……………………………………………………….69
FIRST AID/MEDICAL TEAM…………………………………………………………72
PSYCHOLOGICAL FIRST AID TEAM………………………………………………74
SEARCH AND RESCUE TEAM………………………………………………..........76
SECURITY/UTILITIES TEAM……………………………………………………......79
SUPPLY/EQUIPMENT TEAM………………………………………………………..81
ASSEMBLY AREA TEAM…………………………………………………………….83
REQUEST GATE TEAM……………………………………………………………...85
REUNION GATE TEAM………………………………………………………………87
FIRE SUPRESSION AND HAZMAT TEAM………………………………………...89
COMMUNICATION POSITION………………………………………………………91
SCHOOL STAFF………………………………………………………………………92
PREPAREDENESS PROCEDURES………………………………………………..93
INITIAL RESPONSE TO EMERGENCIES………………………………………….96
IDENTIFY TYPE OF EMERGENCY…………………………………………………96
IDENTIFY LEVEL OF EMERGENCY……………………………………………….96
DETERMINE IMMEDIATE RESPONSE ACTIONS………………………………..97
IMMEDIATE RESPONSE ACTIONS………………………………………………..98
DUCK AND COVER…………………………………………………………………..98
SHELTER-IN-PLACE…………………………………………………………………98
LOCK DOWN 4-3…………………………………………………………………….100
EVACUATE BUILDING……………………………………………………………...101
OFF SITE EVACUATION…………………………………………………………...102
ALL CLEAR 4-5………………………………………………………………………103
EMERGENCY PROCEDURES…………………………………………………….104
AIRCRAFT CRASH………………………………………………………………….105
ANIMAL DISTURBANCES………………………………………………………….107
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ARMED ASSAULT ON CAMPUS………………………………………………….108
BIOLOGICAL OR CHEMICAL RELEASE…………………………………………109
SHOOTING INCIDENT……………………………………………………………...113
BOMB THREAT………………………………………………………………………116
BUS DISASTER……………………………………………………………………...118
DISORDERLY CONDUCT………………………………………………………….122
EARTHQUAKE……………………………………………………………………….123
EXPLOSION/RISK OF EXPLOSION……………………………………………...125
FIRE IN SURROUNDING AREA…………………………………………………...130
FIRE ON SCHOOL GROUNDS…………………………………………………….131
FLOODING……………………………………………………………………………132
LOSS OF FAILURE OF UTILITIES……………………………………………......133
MOTOR VEHICLE CRASH…………………………………………………………138
PSYCHOLOGICAL TRAUMA………………………………………………………139
SUSPECTED CONTAMINATION OF FOOD OR WATER………………………141
THREAT OF VIOLENCE…………………………………………………………….142
UNLAWFUL DEMONSTRATION/WALKOUT…………………………………….143
OTHER EMERGENCY INFORMATION…………………………………………..144
DISTRICT BULLETINS DEALING WITH EMERGENCIES……………………..145
SITE PLOT PLAN AND VICINITY MAP…………………………………………...146
EMERGENCY PHONE NUMBERS………………………………………………..147
EMERGENCY SUPPLIES AND EQUIPMENT……………………………………148
EMERGENCY DRILLS………………………………………………………………153
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Calexico Unified School District
BOARD OF EDUCATION
President – Eduardo Rivera
Vice President – Michael Castillo
Clerk – Enrique Alvarado
Member – Salvador Pacheco Jr.
Member – Richard Cordero Jr.
Superintendent
David Alvarez
Assistant Superintendent – Business/Operations
David Groesbeck
Assistant Superintendent – Human Resources
Lewis Pacheco
Assistant Superintendent – Instructional Services
Georgina Sanchez
Assistant Superintendent of Academic Support Services
Elena Castro
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CALEXICO HIGH SCHOOL
VISION AND MISSION STATEMENT
MISSION:
To provide all students with a stimulating curriculum which will give them lifelong learning skills and technological skills which will prepare them for the
challenges they will encounter in an ever-changing society.
VISION:
Our mission is to have a relevant broad-based curriculum with global
applications which will prepare our students for future challenges.
Therefore, our students will become life-long learners, capable of
completing and collaborating successfully with others in a global society,
utilizing critical thinking skills, using technology and making educated
decisions. We will enhance our school culture by providing a safe and
drug-free environment that fosters a healthy lifestyle and sustains a
community of learners. We will honor traditions and create new ones.
The school and community will be integrated in order to provide extracurricular programs which will continue to develop pride, honor, and
excellence.
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INTRODUCTION - DISTRICT PROFILE
Calexico Unified School District is composed of 12 schools to include six
elementary schools, two middle schools, one high school, one
continuation high school and an adult basic education school. The total
student population is currently 9,469.
Calexico Unified School District faces challenges in maintaining a safe
school. This section of the Comprehensive School Safety Plan will
describe programs in place at our district as well as strategies and
programs for continued improvement in providing a safe, orderly, school
environment conducive to learning.
District Enrollment Information
Data reported are the number of students in each grade level as reported by the
California Basic Educational System Data (CBEDS) on October 6, 2004.
Enrollment by Grade
Level CUSD 2005-06
Enrollment
Kindergarten
612
Grade 1
680
Grade 2
678
Grade 3
679
Grade 4
684
Grade 5
686
Grade 6
712
Grade 7
742
Grade 8
780
Grade 9
841
Grade 10
840
Grade 11
757
Grade 12
555
K-6 SDC
109
K-6 RSP
93
7-12 SDC
113
7-12 RSP
169
Total
9,469
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Pupils from this district come from families with a high family mobility.
Approximately 65 % of the pupils are in families receiving Aid to Families
with Dependent Children that are eligible for free/reduce lunches. The
ethnic makeup of the pupil population is 99% Hispanic and 1% Caucasian.
Our pupils have a variety of life experiences. Some pupils have recently
arrived from Mexico, while others have never left their neighborhood.
Curriculum and Educational Activities
Calexico Unified School District sets a high priority in ensuring that the
necessary state adopted textbooks and materials are used to provide
equal access to the core curriculum for all students. Calexico Unified
School District adopted a new language arts program last year. All
textbooks and instructional materials are aligned with the California State
Content Standards and Frameworks. A district wide committee,
representing each of the schools, chooses textbooks and instructional
materials from the State Boards of Education approved list. Textbooks and
materials are chosen district wide to provide consistency throughout the
school district schools. The following is the curriculum adopted by the
CUSD: Language Arts program—Houghton Mifflin for K-6 grades, REACH
and Highpoint—Language Arts intervention programs for grades 4-6,
Lectura is the Language Arts program used in the alternative classrooms,
Hartcourt Brace is the math program for grades K-6, VIPS is the science
program for K-6 grades, Hartcourt Brace is the Social Science program for
K-6 grades and Hampton Brown is the ELD program used for K-6 grades.
Pupils have the opportunity to participate in extended day
academic/recreational activities. These include: technology, choral and
instrumental music, fine arts, intramural sports, dance, cooking, reading
fluency and hands-on science classes. In addition, teachers provide
tutoring sessions for those students needing additional reinforcement in a
content area.
Staff provides opportunities and additional activities open to pupils in the
areas of Author’s Fairs, theatrical presentations, Family Math and Literacy
nights, School Site Council presentations, Talent Shows, school-wide
assemblies as well as participation in various community contests,
(posters
and
essays)
events
and
activities.
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PHYSICAL ENVIRONMENT
The Schools’ Location and Physical Environment
Calexico Unified School District is located on the U.S-Mexican border, 120
miles east of San Diego. It is the fastest growing school district in the
Imperial Valley. Calexico Unified School District is located in Calexico,
California, Imperial County. Imperial County is located in the extreme
southeastern desert region of California.
Calexico Unified School District is located in the southern end of Imperial
County that has an average crime rate and high poverty level. The
immediate area around some schools includes government subsidized
family dwellings, low income apartments and nearby parks. Some safety
hazards include: railroad crossings, heavy traffic areas, canals and
proximity of international border.
Maintenance of School Buildings/Classrooms
The district schools physical facility are well maintained and generally look
neat and clean. The schools are painted during the summer to up keep
the physical environment of the school in accordance with the Williams
Act. District personnel periodically examine the school’s physical facility
and help eliminate obstacles to school safety. Additionally, health and fire
department inspectors contribute to school safety.
The classrooms are monitored for safety and appearance by the
administration and individual classroom teachers. The pupils take pride in
the appearance of their perspective schools as well.
Internal Security Procedures
Calexico Unified School District has established procedures in the
following areas: California Safe School Assessment (CSSA) reporting
procedures, suspension and expulsion procedures, inventory system.
The following page shows the Calexico Unified School District crime
statistics.
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Keeping reportable crimes at a minimum requires constant vigilance. The
following strategies will be utilized in achieving this goal. Follow and
adhere by the Safe School Plan.
Calexico Unified School District maintains a copy of the district’s sexual
harassment policy in the main office at each school and is posted in main
lobby’s, cafeterias and lounges. The sexual harassment policy is
available upon request. The District’s Sexual Harassment Policy contains
dissemination plans, applicable definitions, reporting requirements,
investigation procedures, enforcement regulations, and information related
to suspension and/or expulsion for sexual harassment of or by pupils.
Additionally, a notice summarizing this sexual harassment policy appears
in the Parent & Student Document. The parent student document is
distributed at the beginning of each school year to all parents and pupils.
Included in this Safe School Plan is a school map of each school
developed by the site and approved by the School Site Council indicating
safe entrance and exit areas for pupils, parents and school employees.
To ensure the safety of pupils and staff, all visitors to the campus, except
pupils of the school and staff members, shall register immediately upon
entering any school building or grounds when school is in session. District
employees, not assigned to the schools shall wear appropriate
identification badges while on campus conducting business.
Discipline procedures shall focus on finding the cause of problems and
working with all concerned to reach the proper, lawful solutions. The
school’s discipline plan begins at the classroom level. Teachers shall use
a visible classroom management plan to communicate classroom rules,
promote positive pupil conduct, and reduce unacceptable conduct.
Appropriate consequences are administered based on the seriousness of
the student’s misbehavior.
Student conduct standards and consequences for all schools are
specifically described in this Comprehensive Schools Safety Plan
including: (a) the adopted school discipline rules and procedures, (b)
District Disciplinary Guidelines, and (c) the adopted school-wide dress
code.
Students may be suspended, transferred to another school, or
recommended for expulsion for specific infractions identified by Board
Policy and Administrative Regulations. For specific student violations, an
expulsion recommendation shall be submitted by the administration of the
school sites.
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Site administrators contribute to a positive school climate, promote
positive pupil behavior, and help reduce inappropriate conduct. The
principal/designee uses available district and other appropriate records to
inform teachers of each pupil identified under E.C. 49079.
Law enforcement is contacted and consulted to help promote and
maintain a safe and orderly school environment. Calexico Unified School
District employees comply with all legal mandates, regulations, and
reporting requirements for all instances of suspected child abuse.
Additional internal security procedures affecting the integrity of the school
facility include: Security guards patrol the site from 10:00 p.m. – 5:00 a.m.
seven days a week. There is an on call security monitoring system to
detect fire and burglary. Most classrooms have motion detectors that
safeguard all entries and exits.
Community involvement is encouraged to help increase school safety. At
the beginning of the year a letter is sent to parents asking them to abide
by all school safety regulations.
A school calendar is sent out on a
monthly basis informing parents of early dismissals, events, fire and
earthquake drills and any other pertinent information.
Inventory System – Engraved ID, Security Storage
Most school-site equipment has a metal ID tag or a bar code sticker
adhered to its surface. These items are inventoried annually and there is
an established accountability system. Office and classroom supplies are
secured in locked storage areas.
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SCHOOL CLIMATE
The School’s Social Environment
Leadership at Calexico Unified School District is a shared process. A
proactive role is assumed in all phases of the district operation. The Calexico
Unified School District management team is committed to the continued
drive towards
excellence towards excellence in the areas of academic and
social behavior. The district motto is: “We must have one single driving
priority: The academic achievement of our students”
The site principals set a positive tone for the schools, guide the staff and work
closely with them on curriculum and school safety issues. The school site’s
administration is open to and encourages input concerning school safety
issues and promotes a safe and orderly school environment conducive to
learning.
Disaster Procedures, Routine and Emergency
A contingency plan for emergencies is developed at each school site and
distributed to each staff member. The District’s Emergency Response
Plan - ERP Plan is listed at the last section of this plan. The plan is
reviewed at the beginning of each school year at each respective school
site. This plan also contains available district and outside agency
resources, emergency disaster procedures and information on
Standardized Emergency Management System (SEMS).
Classroom Organization and Structure
Calexico Unified School District teachers provide an enriching learning
environment to meet the diverse needs of all students. Teachers use a
variety of instructional strategies including: student engagement and
vocabulary development strategies, scaffolding and frontloading within
their instruction. Teachers implement hands-on activities, journals and
logs across the curricular areas.
The teachers at Calexico Unified School District are highly qualified, with
many teachers holding advanced degrees. The staff is united in their
desire to provide quality education for all pupils. A safe and orderly
learning environment is provided to all students in order to enhance their
learning experience and promote positive interactions amongst the school
community.
Disruptions are discouraged in an effort to maximize
instructional time.
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The School’s Cultural Environment
There is a high level of cohesiveness among the staff members at
Calexico Unified School District. Cooperation and support between
teachers and the administration is evident. Efforts are made by the
administration and staff to address all student needs.
All students are expected to behave in a manner that promotes safety and
order. Students are encouraged to share concerns to adult staff
members. The everyday goal is for the staff to be proactive rather than
reactive in all situations of concern.
Academic achievement and good citizenship are recognized through
school assemblies, rewards, certificates, etc.
Cultural diversity is taught throughout the year by observing celebrations
and traditions from different cultures.
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ACTION PLAN
“Physical Environment”
ACTION PLAN
“School Climate”
“Please see attached action plans for each school at CUSD”
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SAFETY STRATEGIES
Introduction
Safe Schools are orderly and purposeful places where students and staff
are free to learn and teach without the threat of physical and psychological
harm. Calexico Unified School District promotes educationally and
psychologically healthy environments for all children and youth. Calexico
Unified School District recognizes there are comprehensive, broad factors
directly related to a safe school environment such as the school facility,
school programs, staff, parents and the community Calexico Unified
School District further recognizes that safe school practices make major
contributions to academic and school improvement efforts.
Although keeping children safe requires a community-wide effort, schools
are an important piece of the undertaking to keep children safe. Calexico
Unified School District efforts are illustrated below which broaden the
safety planning and incorporate an expansive range of strategies and
programs in the school safety plan.
SCHOOL SAFETY STRATEGY #1:
Positive pupil interpersonal relations are fostered by teaching socialpersonal skills, encouraging pupils to feel comfortable and assisting others
to get help when needed. In addition, students are taught alternative,
socially appropriate responses to violence, including, but not limited to
problem solving and anger management skills. When appropriate, staff
members make referrals to community agencies and/or counseling and
mental health resources in the community to assist parents/student with
issues of prevention and intervention. All schools foster and promote the
belief that all children are valued and respected.
Prevention and Intervention of Pupil Aggressive Behavior
Creating a safe school requires having in place many preventive
measures for children’s mental and emotional problems. Schools can
reduce the risk of violence by teaching children appropriate strategies for
expressing feelings in appropriate ways and resolving conflicts.
Staff members at Calexico Unified School District have received training in
behavior management and conflict resolution. Calexico Unified School
District uses a comprehensive approach to school violence prevention.
Students who have a large number of disciplinary referrals to office and
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show aggressive behavior receive intervention services such as:
consultation with school psychologist, counseling services and/or referral
to appropriate outside agencies.
Mental Health Programs
Assigned to Calexico Unified School District are 6 school psychologists to
work at assigned schools. District programs contributing to mental health
goals include (Insert your school site programs, such as: Drug Alcohol and
Tobacco Education (DATE), Drug Abuse Recognition Education (DARE).
The staff of Calexico Unified School District shall identify students in need
and bring forth the student and the family to the school's student study
team. The staff at Calexico Unified School District shall implement the
EDCR Incident Crisis Response Plan for "suicide" in cases where a
student exhibits specific characteristics. In incidences of possible suicide,
school/district psychologist or police crisis response units shall be
contacted.
Professional Development
The Calexico Unified School District provides professional development
for teachers, parents, and community members. The goals of professional
development are to help others establish and nurture a healthy sense of
self confidence and self control, to develop personal and social
responsibility and to enhance academic success.
Student Recognition Programs
Calexico Unified School District offers several recognition and award
programs as we strive to develop self-esteem in each of our students. A
variety of programs have been implements to positively reinforce good
behavior. On a monthly basis a recognition ceremony is held to honor the
students of the month and recognize students with sweepstakes tickets
(good Behavior tickets). Perfect attendance is also recognized on a
monthly basis and students are given certificates and pizza lunch.
SCHOOL SAFETY STRATEGY #2:
Procedures, programs and strategies used to help eliminate problems of
bias or unfair treatment of pupils by staff and by peers because of ethnic
group, gender, race, national origin, social class, religion, disability, sexual
orientation, physical appearance, color, ancestry, parental status, or other
relevant characteristics. The school provides a way for each pupil to
safely report and, be protected after reporting, troubling behaviors that the
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pupil thinks may lead to dangerous situations, such as potential school
violence.
Nondiscrimination and Fair Treatment of Pupils
A major source of conflict in many schools is the perceived or real
problem of bias and unfair treatment of students because of ethnicity,
gender, race, social class, religion, disability, nationality, sexual
orientation, physical appearance, or some other factor. Effective schools
convey the attitude that all children can achieve academically and behave
appropriately, while at the same time appreciating individual differences.
Effective schools communicate to students and the greater community
that all children are valued and respected.
In order to maximize the successful education of all students and help
them become productive citizens and lifelong learners in a diverse society,
all individuals including student, parents, staff and community members:
Shall be treated with dignity, respect and fairness;
Shall encourage and maintain high expectations;
Shall model an appreciation for socio-economic, cultural, ethnic, gender
and religious diversity; and
Shall contribute to an environment of mutual respect, caring and
cooperation.
Students, parents, staff and community members shall join together to
share a sense of belonging and take pride in our schools, facilities and
programs through participation and cooperation in support of the
education of all students.
A copy of the “Parent Student Handbook” is provided to each
parent/student annually or upon enrollment. This handbook includes
information pertaining to student rights to physical safety, to the protection
of personal property, to respect from adults, and to be free of
discrimination on the basis of gender, race, color, religion, ancestry,
national origin, ethnic group, marital or parental status, physical or mental
disability, sexual orientation or the perception of one or more of such
characteristics. The District’s policies on nondiscrimination and sexual
harassment support these protections and serve to promote the fair
treatment of all children.
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Discipline Policy and Code
Effective and safe schools, develop, and consistently enforce, school-wide
rules that are clear, broad-based, and fair. School safety can be enhanced
by the development of a school-wide disciplinary policy that includes a code
of conduct, specific rules and consequences that can accommodate
student differences on a case-by-case basis when necessary. Discipline
consequences should be commensurate with the offense, should be
written, applied in a nondiscriminatory manner, and accommodate cultural
diversity. Direct teaching and social problem solving and social decisionmaking is now a standard feature of effective drug and violence prevention
programs.
Calexico Unified School District uses both classroom and school-wide
discipline codes that clearly communicate the behavioral expectancies
and consequences for pupils. Each school has developed plans to
promote positive behaviors in the playground, lunchroom, hallways, and
assembly areas.
SCHOOL SAFETY STRATEGY #3:
CUSD’s administrators, teachers, families, pupils, support staff, and
community members recognize and make appropriate use of the early
warning signs related to violence, substance abuse, and other at-risk
concerns.
Crisis Intervention and Disaster Planning
The staff of Calexico Unified School District shall increase school safety
by evaluating and addressing serious behavioral and academic concerns.
Weapons (on campus and in the community), bomb threats, explosives,
fights, natural disasters, accidents, and suicides call for immediate,
planned action, and long-term, post-crisis intervention. Planning for such
contingencies reduces chaos and trauma.
Calexico Unified School District benefits from the District’s Earthquake
Disaster Crisis Response Plan (EDCR). The EDCR Plan includes
information on how to respond to a crisis. Risk factors, response and
contingency plans, quick response designs, parent contacts, debriefing,
suicide/threat response, violence/aggression response and training/drills
to become aware of warning signs are among the areas addressed.
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California Safe Schools Assessment
Calexico Unified School District actively participates in the California Safe
Schools Assessment. Data is collected, reported, and reviewed on all
crimes committed on the school campus. Calexico Unified School District
recognizes that a safe school continually assesses its progress by
identifying problems, collecting information regarding progress toward
solutions, and by sharing this information with students, families, and the
community at large.
Teacher Notice of Disciplinary History
Calexico Unified School District shall provide to the administration of each
school with information on each pupil who has: (1) during the previous
three school years, engaged in any suspendable or expellable act (except
E.C. 48900 (h)) or (b) committed a crime reported to the District by a
family member, local law enforcement, Probation Department or social
services. This information is used to develop awareness, assigning
appropriate discipline consequences, help in allocating resources, and is a
factor in determining which services are provided to the pupil or
recommended to the parent/guardian.
Gang Affiliation
Gang affiliation and gang activity will not be tolerated at Calexico Unified
School District (CUSD). The staff at CUSD shall work closely with the
local law enforcement/Gang Unit regarding all issues and matters that are
gang related. Information from the school and the community shall be
communicated to the student's parents, if the pupil begins to make gang
affiliations.
Appropriate prevention and intervention strategies and
programs shall be offered to the families.
Gangs and Graffiti
Local city efforts have formed a graffiti removal service, a law enforcement
gang task force, and a school resource officer program. CUSD uses its
links with the City of Calexico to enhance its effort to curb gang influence.
When appropriate, the city’s graffiti removal service is used and
community service hours are assigned.
Alternative Programs
Research has shown that effective alternative programs can have longterm positive results by reducing expulsions and court referrals. An
Independent Study Program, a "Home-Hospital Study Program" and may
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make a referral to the Office of Child Welfare and Attendance for
placement in one of the programs offered through the Imperial County
Department of Education. These alternative programs, when matched to
a pupil’s needs, can produce positive outcomes.
Drug and Violence Prevention Programs
The goals of the district’s Drug Alcohol and Tobacco Education Program
and other related community program include providing all K-12 pupils
with a comprehensive drug and violence prevention program and
providing all pupils in grades four through eight with a comprehensive
tobacco use prevention education.
Truancy Learning Center/District Attorney Referral
Calexico Unified School District recognizes the importance of punctuality
and regular attendance. The staff of each school shall accurately record
the attendance record for all students. Parents of students with poor
attendance will be contacted. Students with poor attendance due to
medical issues will be referred to the school nurse. Should attendance
problems continue, official action is to be taken, which could result in a
referral to the School Attendance Review Board or a referral to the
Imperial County District Attorney’s Office with a request for prosecution of
the parent and/or the student. Truant students shall be referred to the
Truancy Learning Center.
Megan's Law Notification
The staff of Calexico Unified School District shall receive Megan's Law
Sex Offender Information from local law enforcement and that information
shall be communicated with the public so that the information can be used
to protect students and families. Megan's Law provides the public with
photographs and descriptive information on serious or high risk sex
offenders residing in California who have been convicted of committing
sex crimes and are required to register.
SCHOOL SAFETY STRATEGY #4:
Plans and methods are available to identify isolated and troubled pupils,
help foster positive relationships between school staff and pupils, and
promote meaningful parental and community involvement.
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Parent/Guardian Involvement
Staff members in effective and safe schools make persistent efforts to
involve parents/guardians by: informing them about discipline policies,
procedures, rules, and about appropriate and inappropriate behavior. Staff
members will also involve parents in making decisions concerning schoolwide disciplinary policies, procedures and encouraging them to participate
in prevention/intervention programs, and crisis planning.
Calexico Unified School District:
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Effectively involves the School Site Council.
Notifies parents about, and encourages participation in parenting
programs.
Has established a school visitors’ procedure.
Provides a newsletter to parents.
Uses the School Accountability Report Card as a procedure to
communicate to parents.
Provides several opportunities for Teacher-Parent Conferences.
Maintains an effective Homework Policy.
Parent Training: Promoting the Use of Community Resources
Calexico Unified School District advocates for the provision of community
resources to help maximize the development of positive behavior and the
suppression of antisocial behavior. Such training promises to maximize
the parent’s contribution to academic excellence and noteworthy socialdevelopment.
Problem Solving Teams
School communities can enhance their effectiveness by identifying factors
that result in violence and other problem behaviors.
Site-based
collaborative problem-solving teams are viewed as essential to successful
prevention and intervention with aggressive behavior. Calexico Unified
School District utilizes a Student Study Team (SST) to help address
issues of problem behavior. These problem-solving efforts bring together
school staff, parents, community-based agencies and the student. The
goal is to help identify, clarify, analyze and resolve issues concerning
student, educational and familial concerns. The Student Study Team is
flexible enough to address individual problems and school-wide matters.
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Community Linkages
When working with parents and students with specific issues, Calexico
Unified School District shall work closely with recognized local city, county
and state agencies and will provide information to the families regarding
available community resources. In addition, information pertaining to the
recreational services of the City of Calexico can be found at the following
website: www.calexico.ca.gov.
SCHOOL SAFETY STRATEGY #5:
Key personnel at CUSD (e.g., the principal, vice-principal, campus
proctor) must be trained in safety strategies to promote school safety.
Campus Supervisor and Administrative Positions
Schools can enhance physical safety by monitoring the surrounding
school grounds-including landscaping, parking lots, and bus stops.
CUSD employs a principal, vice-principal, and campus proctor whose job
is designed to help increase school safety, prevent prohibited offenses,
and promote positive student relationships. The principal, vice-principal,
and campus proctor have developed procedures to monitor the school
campus, the surrounding areas, and have designated the safe entrance
and exit routes to school. Furthermore, recognizing that students are
often the first to know of dangerous plans or actions, the school personnel
at each school must make themselves available for a student to safely
report troubling behaviors that may lead to dangerous situations.
Effective communication between school personnel and students help
initiate appropriate investigations, help staff learn of suspects in school
offenses, and help collect important knowledge about community conflicts
that may have an impact on school safety.
Campus Disturbances and Crimes
CUSD recognizes that campus disturbances and crimes may be
committed by visitors and outsiders to the campus. Several steps have
been taken to protect the school, staff, and pupils from safety threats by
individuals visiting the campus area. In addition, disputes often occur
because of parental custody disputes. Calexico Unified School District will
maintain in the student’s record custody documentation provided by
families and will request assistance from local law enforcement and the
Office of Child Welfare and Attendance as needed.
23
Visitors and Disruptions to Educational Process
CUSD is aware of the laws, policies and procedures, which govern the
conduct of visitors to the school campus. Calexico Unified School District
uses continuing efforts to minimize the number of campus entrance and
exit points used daily. Access to all school grounds is limited and
supervised on a regular basis. Campus traffic, both pedestrian and
vehicular, flows through areas that can be easily and naturally supervised.
Outside vendors must check in at office when delivering merchandise at
all times. All campuses have perimeter fencing.
To ensure the safety of students and staff and avoid potential disruptions,
all visitors to the campus must register immediately upon entering any
school building or grounds at all times.
CUSD has established a visible means of identification for visitors while on
school premises (i.e. tag). Furthermore, the principal, designee or
campus supervisor may direct an individual to leave school grounds if
he/she has a reasonable basis for concluding that the person is
committing an act that is likely to interfere with the peaceful conduct of
school activities or that the person has entered the campus with the
purpose of committing such an act.
Calexico Unified School District has developed a procedure for disruptive
individuals and, when appropriate, exercises the authority to remove a
visitor or outsider from the campus. Law enforcement is immediately
contacted for individuals engaging in threatening conduct, including
disturbing the peace.
For continuing disruptive behavior by a visitor or outsider, each school
shall contact the district office to determine whether to file for a temporary
restraining order and injunction.
SCHOOL SAFETY STRATEGY #6:
At Calexico Unified School District, effective procedures will be followed to
maintain a safe physical plant and school site.
Enhancing Physical Safety Practices
Schools can enhance physical safety by adjusting traffic flow patterns to
limit potential for conflicts or altercations. Schools can enhance physical
safety by having adults visibly present throughout the school building.
24
Schools can enhance physical safety by conducting a building safety audit
in consultation with the Office of Child Welfare and Attendance and/or law
enforcement.
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Most schools at CUSD maintain a closed campus, where students must have
permission to leave the campus during school hours.
Calexico Unified School District has helped assure a safe learning environment
by following The Safe School Plan.
Calexico Unified School District shall minimize blind spots around the schools’
campus.
Calexico Unified School District prohibits covering classroom windows.
Calexico Unified School District shall install an alarm system (and/or) a closedcircuit television monitoring system.
Calexico Unified School District has set a priority to keep buildings clean and
maintained.
CUSD schools have located its playground equipment where it is easily
observed.
Calexico Unified School District has limited roof access. CUSD has covered
drainpipes so they cannot be climbed.
Calexico Unified School District avoids decorative hedges and plants all new
trees at least ten feet from buildings.
Calexico Unified School District keeps trees and shrubs closely trimmed to limit
outside hiding places for people or weapons.
Calexico Unified School District keeps the school grounds free of gravel or loose
rock surfaces.
Calexico Unified School District has designed its parking lots to discourage
through traffic and to slow vehicles proceeding through the parking lot.
Calexico Unified School District ensures vehicle access around the building(s) for
night surveillance and emergency vehicles.
Calexico Unified School District has established a procedure to have the school
campus fully lighted at night.
Calexico Unified School District keeps a complete list of staff members who have
keys to building(s).
Calexico Unified School District does not allow graffiti to remain on walls. The
procedure involves following the three “R’s” after discovery of graffiti—read,
record (i.e. photograph or videotape) and repaint. CUSD provides maximum
supervision in heavy traffic areas.
Calexico Unified School District has established two-way communication
between the front office and each classroom for all schools.
Calexico Unified School District offers school-or-community-based activities for
students after school and on the weekends.
Calexico Unified School District has instituted after-school academic and
recreational programs for latchkey students.
25
School Safety Compliance
CHILD ABUSE POLICY
Calexico Unified
Board Policy
BP 5141.4
Students
Child Abuse and Neglect
With concern for the total well-being of each student, the Governing Board
directs the employees of the district to report known or suspected incidences of
child abuse in accordance with state law and district regulations. District
employees shall cooperate with the child protective agencies responsible for
reporting, investigating and prosecuting cases of child abuse.
This policy and regulation applies to all certificated employees of the district and
any other employees designated by law as a "child care custodian," "medical
practitioner" or "non-medical practitioner" as defined by state law including
teacher aides, clerical aides, health aides, custodians, and community laison
officer. (Penal Code 11165 and 11165.5)
(cf. 4112.9 - Signed Statements/Child Abuse Reporting Statements)
The Superintendent shall develop and implement regulations for identifying and
reporting child abuse.
The Superintendent shall provide training in child abuse identification and
reporting for all certificated personnel.
The Superintendent shall also provide training in the duties of child abuse
identification and reporting to instructional and teacher aides, teacher assistants
and other classified employees. (Penal Code 11165.5)
All employees trained in child abuse identification and reporting shall be given, as
a part of that training, written notice of the child abuse reporting requirements
and the employees' confidentiality rights. (Penal Code 11165.5)
26
In order to reduce or eliminate unfounded child abuse accusations directed at
school employees, child abuse inservice training shall include guidelines for
maintaining ethical relationships with students and for disciplining students.
(cf. 3514 - Safety)
(cf. 5142 - Safety)
Legal Reference:
EDUCATION CODE
44690 et seq. Staff development in the detection of child abuse and neglect
48906 Notification when pupil released to peace officer
PENAL CODE
273a Willful cruelty or unjustifiable punishment of child; endangering life or health
11165-11165.5 Definitions relating to child abuse
11166-11170 Reporting known or suspected cases of child abuse
11172 Exemption from civil or criminal liability resulting from required reporting of
known or suspected child abuse; failure to report is a misdemeanor
WELFARE AND INSTITUTIONS CODE
600 et seq. Referral by school attendance review board; minors failing to obey
court order
Policy CALEXICO UNIFIED SCHOOL DISTRICT
adopted: 11/87 Calexico, California
27
SUSPENSION & EXPULSION POLICY
Calexico Unified
Board Policy
BP 5144.1
Students
Suspension And Expulsion Due Process
The Governing Board recognizes that maintaining an environment which
promotes learning and protects the health, safety, and welfare of all students
may require the suspension or expulsion of a student from regular classroom
instruction. District policies and school site rules shall clearly identify district
behavior standards.
(cf. 5144 - Discipline)
Except in cases where suspension for a first offense is warranted in accordance
with law, suspension shall be imposed only when other means of correction fail
to bring about proper conduct. (Education Code 48900.5)
Expulsion is an action taken by the Board for severe or prolonged breaches of
discipline by a student. Except for single acts of a grave nature, expulsion is
usually used only when there is a history of misconduct, when other forms of
discipline, including suspension, have failed to bring about proper conduct, or
when the student's presence causes a continuing danger to other students.
(Education Code 48915)
The grounds for suspension and expulsion and the procedures for considering,
recommending and/or implementing suspension and expulsion shall be specified
in administrative regulation.
Each principal shall annually inform all students and parents/ guardians of the
school's discipline rules and procedures and of the availability of all district
policies and regulations dealing with student discipline, suspension and
expulsion. (Education Code 35291, 35291.5)
Alternatives to suspension or expulsion will be used with students who are truant,
tardy, or otherwise absent from assigned school activities. (Education Code
48900)
28
Student Due Process
The Board shall provide for the fair treatment of students facing suspension and
expulsion by affording them their due process rights under the law. The
administration and staff shall comply with procedures for notices and appeals as
specified in regulation. Procedures governing student due process shall conform
in all aspects to provisions in law. (Education Codes 48911, 48915 and 48915.5)
Whenever a student is suspended, school officials may (but are not required to)
meet with the parent/guardian to discuss the causes and duration of the
suspension, the school policy involved, and any other pertinent matters.
(Education Code 48914)
(cf. 3514 - Safety)
(cf. 5144.2 - Suspension and Expulsion/Due Process - Individuals with
Exceptional Needs)
Required Parental Attendance
The Governing Board believes that parental involvement plays an important role
in the resolution of classroom behavior problems. The Board expects that
teachers will communicate with parents/guardians when behavior problems arise.
The Board recognizes, however, that initial efforts sometimes fail to bring about
improvement, and that current law enables parents/ guardians to be absent from
work without endangering their employment status in order to attend a portion of
their child's school day at a teacher's request. Besides furthering improved
classroom behavior, such attendance can promote positive parent- child
interactions. When appropriate, the school may inform parents/guardians of
available school and community resources and counseling which may assist
them in developing more effective parenting skills.
Whenever a student is suspended from a class because he/she committed an
obscene act, engaged in habitual profanity or vulgarity, disrupted school activities
or otherwise willfully defied valid staff authority, the teacher of the class from
which the student was suspended may require the student's parent/guardian to
attend a portion of a school day in that class. After completing the classroom visit
and before leaving school premises, the parent/guardian also shall meet with the
principal or designee. (Education Code 48900.1)
Parental attendance may be required on the day the student returns to class or
within one week thereafter. The principal or designee shall contact any
parents/guardians who do not respond to the request to attend school. The
Board recognizes that parental compliance with this policy may be delayed,
modified or prevented by serious illness/injury/ disability, absence from town, or
inability to get certain release time from work.
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The teacher shall apply this policy uniformly to all students within the classroom.
(Education Code 48900.1)
District regulations and school site rules for student discipline shall include
procedures for implementing parental attendance requirements.
(cf. 5144 - Discipline)
This policy shall apply only to a parent/guardian who actually lives with the
student. (Education Code 48900.1)
Parents/guardians shall be notified of this policy before it is implemented and at
the beginning of each subsequent school year. (Education Codes 48900.1,
35291, 48980)
Legal Reference:
EDUCATION CODE
35146 Closed sessions (re suspensions)
35291 Rules (for government and discipline of schools)
35291.5 Rules and procedures on school discipline
48900-48925 Suspension and expulsion
48912(b) Closed sessions (re suspensions)
CIVIL CODE
47 Privileged communication
GOVERNMENT CODE
54950-54963 (re closed sessions)
PENAL CODE
626.2 Entry upon campus after written notice of suspension or dismissal without
permission
MONTOYA VS. SANGER UNIFIED SCHOOL DISTRICT, 502 F. Supp. 209 (E.D.
Calif. 1980) (re extension of suspension)
PUBLIC LAW 107-110
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4141 Gun free schools
Policy CALEXICO UNIFIED SCHOOL DISTRICT
adopted: Calexico, California
Calexico Unified
Administrative Regulation
AR 5144.2
Students
Suspension and Expulsion/Due Process (Individuals with Exceptional Needs
Suspension
A student enrolled in a special education program is subject to the same grounds
for suspension which apply to non-handicapped students. All the procedural
safeguards established by district policies and regulations shall be observed in
considering the suspension of special education students. (Education Code
48900.5)
(cf. 5144.1 - Suspension and Expulsion/Due Process)
Expulsion
The Governing Board may expel a student who is currently enrolled in a special
education program only if an individualized education program team has
determined that (1) the misconduct was not caused by, or a direct manifestation
of, the student's identified handicap; and (2) the student was appropriately placed
at the time the misconduct occurred. (Education Code 48915.5)
If a student is enrolled in a special education program at the time the
recommendation for expulsion is made, the procedures and timelines governing
expulsion shall be the same as those for other students recommended for
expulsion specified in AR 5144.1, except that an individualized education
program (IEP) team meeting shall be held as follows: (Education Code 48915.5)
(cf. 5144.1 - Suspension and Expulsion/Due Process)
1. The IEP meeting shall be held within ten (10) school days after an expulsion
hearing is set.
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2. The parent/guardian shall be notified of his/her right to participate in the
meeting at least forty-eight (48) hours prior to the meeting.
3. Unless a parent/guardian has requested a postponement, the meeting may be
conducted without the parent's/guardian's participation.
4. A request by a parent/guardian that the meeting be postponed shall be
granted by the district for up to three (3) additional school days. The district shall
extend any suspension of the student for the period of postponement.
5. The IEP Team shall determine if the misconduct was caused by, or a direct
manifestation of, the student's identified handicap. The IEP Team shall also
determine if the student had been appropriately placed at the time the
misconduct occurred.
6. In reaching its decision, the Team shall consider relevant information that has
been acquired within three (3) years of the date of the alleged misconduct.
Relevant information shall include all of the following:
a. A review of the student's school progress and behavior, if available, including,
but not limited to, a review of the student's individualized education program,
teacher progress reports and comments, school health records, and the school
discipline records.
b. A review of the ability of the student to conform his/her behavior to the
prescribed standards, and a determination of the relationship, if any, between the
student's behavior and his/her handicapping condition.
7. If a state special education due process hearing is initiated by the
parent/guardian due to a disagreement with the IEP Team recommendation, the
district shall cooperate with the State Department of Education towards achieving
an expeditious resolution of the disagreement.
8. Parental consent is not required as a condition for expulsion proceedings or
the decision to expel.
Legal Reference:
EDUCATION CODE
35146 Closed sessions (re suspensions)
35291 Rules (of governing board)
48900-48925 Suspension and expulsion
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48912(b) Closed sessions (re suspensions)
56340-56347 Individual education program teams
GOVERNMENT CODE
54950 (re closed sessions)
PENAL CODE
626.2 Entry upon campus after written notice of suspension or dismissal without
permission
MONTOYA VS. SANGER UNIFIED SCHOOL DISTRICT, 502 F. Supp. 209 (E.D.
Calif. 1980) (re extension of suspension)
Regulation CALEXICO UNIFIED SCHOOL DISTRICT
approved: 11/87 Calexico, California
33
SUSPENSION & EXPULSION DUE PROCESS
Calexico Unified
Administrative Regulation
AR 5144.2
Students
Suspension and Expulsion/Due Process (Individuals with Exceptional Needs
Suspension
A student enrolled in a special education program is subject to the same grounds for
suspension which apply to non-handicapped students. All the procedural safeguards
established by district policies and regulations shall be observed in considering the
suspension of special education students. (Education Code 48900.5)
(cf. 5144.1 - Suspension and Expulsion/Due Process)
Expulsion
The Governing Board may expel a student who is currently enrolled in a special
education program only if an individualized education program team has determined
that (1) the misconduct was not caused by, or a direct manifestation of, the student's
identified handicap; and (2) the student was appropriately placed at the time the
misconduct occurred. (Education Code 48915.5)
If a student is enrolled in a special education program at the time the recommendation
for expulsion is made, the procedures and timelines governing expulsion shall be the
same as those for other students recommended for expulsion specified in AR 5144.1,
except that an individualized education program (IEP) team meeting shall be held as
follows: (Education Code 48915.5)
(cf. 5144.1 - Suspension and Expulsion/Due Process)
1. The IEP meeting shall be held within ten (10) school days after an expulsion hearing
is set.
2. The parent/guardian shall be notified of his/her right to participate in the meeting at
least forty-eight (48) hours prior to the meeting.
3. Unless a parent/guardian has requested a postponement, the meeting may be
conducted without the parent's/guardian's participation.
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4. A request by a parent/guardian that the meeting be postponed shall be granted by
the district for up to three (3) additional school days. The district shall extend any
suspension of the student for the period of postponement.
5. The IEP Team shall determine if the misconduct was caused by, or a direct
manifestation of, the student's identified handicap. The IEP Team shall also determine if
the student had been appropriately placed at the time the misconduct occurred.
6. In reaching its decision, the Team shall consider relevant information that has been
acquired within three (3) years of the date of the alleged misconduct.
Relevant information shall include all of the following:
a. A review of the student's school progress and behavior, if available, including, but not
limited to, a review of the student's individualized education program, teacher progress
reports and comments, school health records, and the school discipline records.
b. A review of the ability of the student to conform his/her behavior to the prescribed
standards, and a determination of the relationship, if any, between the student's
behavior and his/her handicapping condition.
7. If a state special education due process hearing is initiated by the parent/guardian
due to a disagreement with the IEP Team recommendation, the district shall cooperate
with the State Department of Education towards achieving an expeditious resolution of
the disagreement.
8. Parental consent is not required as a condition for expulsion proceedings or the
decision to expel.
Legal Reference:
EDUCATION CODE
35146 Closed sessions (re suspensions)
35291 Rules (of governing board)
48900-48925 Suspension and expulsion
48912(b) Closed sessions (re suspensions)
56340-56347 Individual education program teams
GOVERNMENT CODE
54950 (re closed sessions)
35
PENAL CODE
626.2 Entry upon campus after written notice of suspension or dismissal without
permission
MONTOYA VS. SANGER UNIFIED SCHOOL DISTRICT, 502 F. Supp. 209 (E.D. Calif.
1980) (re extension of suspension)
Regulation CALEXICO UNIFIED SCHOOL DISTRICT
approved: 11/87 Calexico, California
36
DISCIPLINE POLICY
Calexico Unified
Board Policy
BP 5144
Students
Discipline
The Governing Board believes that one of the major functions of the public schools is
the preparation of youth for responsible citizenship. The district shall foster a learning
environment which reinforces the concepts of self-discipline and the acceptance of
personal responsibility. Students are expected to progress from being adult-directed to
self-directed with minimal application of disciplinary measures.
In order to maintain an environment conducive to attaining the highest quality of
education in the district, there must exist certain disciplinary policies and regulations
relating to student conduct which delineates acceptable behavior and provides the basis
for sound disciplinary practices within each school in the district. These policies and
regulations will be enforced fairly and uniformly and consistently without regard to race,
creed, color or sex.
The administration, teachers and classified staff share the mutual responsibility for
student conduct and safety and the enforcement of district policies and regulations. The
Board shall give all reasonable support and assistance to all employees with respect to
the student discipline.
(cf. 5142 - Safety)
The Board recognizes that not all students will adhere to district rules for appropriate
behavior. Sufficient support services shall be provided so that continually disruptive
students will not be returned to regular classes without some modification of behavior.
Students may be assigned to other alternative programs or be subject to removal from
school.
(cf. 5144.1 - Suspension and Expulsion/Due Process)
In order to ensure that school site rules for student discipline are enforced fairly and
uniformly and consistently, the Superintendent shall establish procedures for the
development of such rules. All school site rules shall be strictly based on district policy,
regulation and existing law.
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All avenues provided in policy, regulation and law for the discipline of students may be
utilized in developing site level rules. These include but are not limited to advising and
counseling students, conferencing with parents/guardians, detention during and after
school hours, alternative educational environments and, if necessary, suspension and
expulsion.
Districts are specifically authorized to adopt reasonable regulations to restrict recess
time for disciplinary purposes. (Education Code 44807.5)
Special care shall be taken to solicit the views of the school community, including
administrators, teachers, school security personnel, parents and students in developing
the site level rules.
The adoption of each school's rules on student discipline is the responsibility of the
school principal/designee and a designated teacher.
All adopted school site rules shall be subject to Board review and approval prior to
implementation.
Notice to Parents/Guardians and Students
School site rules shall be revised periodically as required by any changes in district
policy, regulation or law and shall undergo the site level rule review and adoption
process at least every four (4) years.
The principal of each school shall ensure that every student and his/her parent/guardian
is notified in writing of all Board policies, administrative regulations and individual school
rules related to discipline at the beginning of each school year and that transfer students
and their parents/guardians are so advised at the time of enrollment in school.
The notice shall include the fact that these rules and regulations are available on
request at the principal's office in all district schools.
Corporal Punishment
Corporal punishment shall not be used as a disciplinary measure against any student.
School administrators and teachers shall employ other means of disciplining students
who violate school rules, district regulations or district policies.
The use of reasonable and necessary force by an employee: (1) to quell a disturbance;
(2) for self-defense; and (3) to take possession of weapons or other dangerous objects
from students, shall not be considered corporal punishment for purposes of this policy.
Pain and discomfort resulting from voluntary participation in recreational activities shall
not be considered corporal punishment.
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(cf. 3514 - Safety)
(cf. 4158 - Employee Protection)
Legal Reference:
EDUCATION CODE
35146 Closed sessions
35291 Rules
35291.5 School adopted discipline rules
35291.7 School adopted discipline rules: additional employees
44807.5 Restriction from recess for disciplinary purposes
48650-48677 Adjustment schools
48630-48644.5 Opportunity schools
48908 Duties of pupils
48900-48925 Suspension and expulsion
48980-48981 Notification of parents or guardians
49000-49001 Prohibition of corporal punishment
49330 et seq. Injurious objects
ADMINISTRATIVE CODE, TITLE 5
353 Detention after school
Policy CALEXICO UNIFIED SCHOOL DISTRICT
adopted: 11/87 Calexico, California
39
PROCEDURES FOR NOTIFYING TEACHERS ABOUT
DANGEROUS PUPILS
Each September and February, all teachers are provided with a list of enrolled students
who have one or more suspensions of a serious or violent nature. This list includes
student suspensions for the current year plus the previous three years. The following
procedure is used in notifying teachers of the suspension history:
1. Suspension lists are provided to each teacher using a routing sheet. All teachers sign
the routing slip indicating their review of the data.
2. Teachers are advised about the confidential nature of the data.
3. All routing sheets and suspension reports are to be returned and filed in the school
office.
To notify teachers of suspensions as they occur during the school year, the following
process is used:
1.
2.
Teachers are provided with a copy of the student suspension form.
Teachers are advised about the confidential nature of the data.
When students are administratively transferred from one school to another for
disciplinary reasons, teachers (to whom the student is assigned) at the new school are
notified by the school administration and provided with written information about
reasons for the student's transfer and a copy of the student's behavior contract. Copies
of the written notice are maintained in the school office.
When the district receives information from the juvenile court system that a student has
been convicted of the serious or violent crime requiring teacher notification, the principal
and the teachers are provided with written notice from the district Student Services
Department. Copies of this notice are maintained in the school office and the district
Student Services' Office.
CALEXICO UNIFIED SCHOOL DISTRICT
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SEXUAL HARASSMENT POLICY
Calexico Unified
Board Policy
BP 5145.7
Students
Sexual Harassment
A. The District recognizes that harassment on the basis of sex is unlawful.
B. Employees and pupils will not engage in conduct constituting sexual harassment. This
Board Policy prohibits any act of sexual harassment as defined by this Board Policy
where such act is related to any school activity or school attendance as allowed by law.
The District will not condone or tolerate sexual harassment. The District will take
appropriate disciplinary action against all employees or pupils found to have engaged in
sexual harassment.
C. Sexual harassment consists of unwelcome sexual advances, requests for sexual favors
and other verbal or physical conduct of a sexual nature. It includes but is not limited to
circumstances in which:
1. Submission to such conduct is made a term or condition of a pupil's academic status.
2. Submission to or rejection of such conduct is used as the basis for any academic
decision affecting such pupil.
3. Such conduct has the purpose or effect of unreasonably interfering with a pupil's
academic performance or creating an intimidating, hostile or offensive educational
environment.
D. Forms of sexual harassment include but are not limited to the following:
1. Oral harassment such as derogatory comments, jokes or slurs;
2. Physical harassment such as unnecessary, unwelcome or offensive touching, or
impeding or blocking movement;
3. Visual harassment such as derogatory or offensive posters, cards, cartoons, graffiti,
drawings, or gestures; and
41
4. Unwelcome sexual advances, requests, or demands for sexual favors, and other oral or
physical conduct of a sexual nature.
E. Any pupil wishing to make a complaint of sexual harassment should immediately
report it to the site principal.
However, there is absolutely no requirement that a pupil must take a complaint to the
alleged harasser. If the site principal is the alleged harasser, the pupil should make the
complaint to the Superintendent and/or his Designee. A pupil making a complaint of
sexual harassment shall not suffer any reprisal for doing so. The District will promptly
and thoroughly investigate all complaints of sexual harassment. The District also will
take immediate and appropriate action to resolve such complaints. All incidents of sexual
harassment will be remedied. A report of the results of the investigation will be made to
the complainant, the alleged harasser, and the supervisor of the alleged harasser.
F. Upon receipt of a complaint alleging sexual harassment, the District representative
conducting the investigation shall do the following:
1. Inform the complainant of the rights under this Board Policy;
2. Authorize the investigation of the complaint and supervise and/or conduct the
investigation of the complaint. The investigation, at a minimum, shall include interviews
with the complainant, the alleged harasser, and all other persons who reasonably may
have relevant knowledge about the complaint, including possible witnesses or victims of
prior similar conduct;
3. Take reasonable steps to protect the complainant from any retaliation for filing the
complaint;
4. Review factual information gathered to determine whether the alleged conduct
constitutes sexual harassment;
5. Report the results of the investigation to the complainant, the alleged harasser, and the
supervisor of the alleged harasser;
6. If harassment occurred, take and/or recommend prompt and effective remedial action
against the harasser;
7. Take reasonable steps to protect the complainant and other potential victims from
further harassment if such harassment is determined;
8. Take reasonable steps to alleviate the effects of the harassment.
G. Any pupil wishing to make a complaint of sexual harassment shall immediately file a
written complaint, except that no pupil is required to file any complaint with the alleged
harasser.
42
H. All employees and pupils shall be notified of this Board Policy on a regular basis, and
consistent with Education Code Sections 212.6 and 48980.
Legal Reference:
Education Code Section 212.6
Education Code Section 48980
Policy
Adopted: 11/87 CALEXICO UNIFIED SCHOOL DISTRICT
Revised: 12/92 Calexico, California
43
SCHOOL DRESS CODE
Calexico Unified
Board Policy
BP 5132
Students
Dress And Grooming
It is the mission of the school district not only to provide academic education but
also to provide education in morals, manners, dress and grooming because
these are elements of good citizenship and good preparation for the work world.
Furthermore, research has shown that student dress and appearance affect
student attitudes and conduct.
These guidelines are intended to define "appropriate student attire" and personal
grooming. Their purpose is to foster good dress and grooming habits in students,
prevent disruption of the classroom atmosphere, enhance classroom decorum,
eliminate disturbances among other students in attendance and minimize
distraction of other students so as not to interfere with the education process. It is
also intended to help protect the health and welfare of the individual student.
All students are expected to attend school in clean, neat, and appropriate student
attire. All students shall abide by the following:
1. Hair shall be clean and neatly groomed.
2. Shoes must be worn at all times.
3. Commercial lettering or printing will be allowed on clothing as long as it is
acceptable for school attire. Crude or vulgar printing or pictures depicting drugs,
tobacco, alcoholic beverages, the occult or those that are sexually suggestive are
not acceptable. Personal writing, lettering or drawings on any article of clothing is
disallowed.
4. Long pants are allowed for both boys and girls. The fullness must not interfere
with the normal school activities and they must be clean and neat at all times.
5. Hats, caps, and other types of head coverings shall not be worn on school
grounds unless related to a sports event, special school-authorized activity, or
medical reasons. Sunglasses are not to be worn inside buildings. School-sites
have the option to ban sunglasses entirely from school grounds.
44
6. All clothing must be safe (e.g., no spiked projections from rings, belts, belt
buckles, hats, or from any items worn by a student).
7. All clothing shall be within the bounds of decency and good taste as
appropriate for school.
a. Dress length shall be within the bounds of decency and good taste and no
shorter than mid-thigh.
b. No exposure of midriff, chest/cleavage, posterior, or undergarments (e.g. no
low-cut or revealing tops, off the shoulder, see through, fish net, or muscle shirts/
blouses, blouses without undergarments, trousers sagging below the hips,
strapless tops or dresses, tube tops, halter tops, spaghetti straps, bra top or
bathing suits).
c. Sleeveless T-shirts must be closed to the armpit.
d. No altered clothing. Clothing must be commercially available (e.g., no cuffs or
fingers on gloves cut off, no cut off shorts, shorts/pants with cuts or slits).
e. Garments are expected to be appropriate size to the wearer (e.g., no overly
undersized or oversized garments).
f. School-sites may use their discretion to provide students with appropriate
clothing to replace or cover inappropriate clothing when parents are not
accessible.
g. All shirts/blouses are to be tucked in.
8. The Governing Board desires to keep district schools and students free from
the threats or harmful influence of any group(s) or gang(s) which advocate
substance use, violence or disruptive behavior. The Board therefore prohibits the
presence of any apparel, jewelry, accessory, notebook, manner of grooming, or
gesture which by virtue of it's color, arrangement, trademark, graffiti or any other
attribute, denotes membership in such a group. Gang attire such as hair nets,
and bandanas are strictly prohibited on all district school campuses. This policy
shall be applied at the principal's discretion as the need for it arises at individual
school sites.
9. Initially, student violation(s) of the dress code will be dealt with through student
and parent conference(s). If conference(s) fail to gain compliance then continued
student violation will be dealt with as insubordination.
10. The principal of individual schools may authorize special activity event days
where exceptions to the student dress code may be allowed.
45
11. Coaches and teachers in classes such as shop, may impose more stringent
requirements than the above consistent with the needs of the particular sport
and/or class and with approval of the site principal.
12. Staff is requested to be consistent in its own example of the guidelines and
the framework in which it is intended.
13. Promotion Exercises: Grades K-9. Attire for promotion exercises for
kindergarten and 6th grade shall comply with Mandatory Uniform Policy AR5132.1 Ninth grades will use a graduation gown (no cap).
Legal Reference:
EDUCATION CODE
32281 School safety plans
35183 School dress codes; uniforms
35183.5 Sun-protective clothing
48907 Student exercise of free expression
49066 Grades; effect of physical education class apparel
CODE OF REGULATIONS, TITLE 5
302 Pupils to be neat and clean on entering school
COURT DECISIONS
Marvin H. Jeglin et al v. San Jacinto Unified School District et al, (C.D. Cal. 1993)
827 F.Supp. 1459
Arcadia Unified School District v. California Department of Education, (1992) 2
Cal. 4th 251
Hartzell v. Connell, (1984) 35 Cal. 3d 899
FOR THE SPANISH VERSION OF THIS POLICY, PLEASE SEE
DISTRICT MATERIAL AT THE DISTRICT OFFICE.
Policy CALEXICO UNIFIED SCHOOL DISTRICT
46
adopted: November 1987 Calexico, California
revised: April 1995
revised: September 2000
revised: November 2001
Dress Code: Allowable Student Uniforms
Allowed Clothing - Tops
Color: White
Shirts/Blouses
* With collars and sleeves
* All shirts/blouses tucked in (at least 3" of material to to tuck in)
* Proper length sleeves
Fabrics
Cotton, polyester-blend, knit
Not Allowed
* Logos, pictures, writing , letters, number, oversized
* Unauthorized school oversized identification
Allowed Clothing - Bottoms
Color: Dark Blue
* Long Pants
* Fit at waist
* Hemmed or cuffed; inseam no more than 1/2 inch too long
* Belt if loops on pants - worn on waist
Shorts
47
* Must be no higher than mid-thigh
* Must be worn at waist
* Below the knee or oversized not allowed
Skirts, Jumpers, Dresses
* Hem and/or slit must be no higher than four fingers widths above the knee.
Fabrics
Cotton, cotton/polyester, twill, corduroy
No denim material (e.g., jeans) is allowed
Not Allowed
Denim jeans, webbed belts, logos/pictures, writing/letters, numerals, sweat
pants, baggy, oversized
Suggested Purchases
Outerwear: (Sweaters, jackets, coats)
Colors: White, Dark Blue, Garnet or combination
Must fit properly (no oversizing)
Shoes: Shoes must be worn at all times. We have no requirements as to style
except that open sandals are not allowed.
Denim Jeans Are Not Allowed
(Example: Levi's not allowed)
FOR THE SPANISH VERSION OF THIS REGULATION PLEASE SEE
DISTRICT MATERIAL AT THE DISTRICT OFFICE.
Regulation CALIXCO UNIFIED SCHOOL DISTRICT
approved: Calexico, California
48
MANDATORY STUDENT UNIFORM POLICY
Calexico Unified
Board Policy
BP 5132.1
Students
Mandatory Student Uniform Policy
Grades Kindergarten Through Twelfth
Over the past several years, many parents and community members have urged
the district to adopt a student uniform policy as a means of countering the
influence of gangs, minimizing violence, disruptions and improving the learning
environment. Long Beach Unified School District found that use of school
uniforms enhanced school safety, improved the learning environment, reduced
ethnic and racial tensions, bridged socio-economic differences between children,
promoted good behavior, improved children's self-respect and self-esteem, and
produced cost savings for participating families. Accordingly, the Calexico Unified
School District has decided to allow a mandatory student uniform program
throughout the district at sites where the ensuing procedures are met.
Each school will separately determine whether to participate or not. In
implementing the mandatory student uniform policy, it is the expectation of the
district that each school will work closely with members of its local community to
structure site-based procedures responsive to the community's specific needs.
The need, success, and implementation of each school site's program must be
parent-driven.
II. Statement Of Policy
All elementary and middle schools in the Calexico Unified School District shall be
allowed to begin within the parameters set forth below in the mandatory student
uniform policy beginning with the 1996-97 school year. High schools may begin
in the 1997-98 school year.
III. Commencement Of Uniform Policy
The procedures for the mandatory student uniform policy shall become effective
in October of the 1995-96 school year.
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IV. School-Site Qualification Process
Step 1: A school's School-Site Council must have a two-third vote to initially
commit the school-site to a mandatory student uniform policy. Parents must be
informed ahead of time that the issue will be discussed at such a SSC meeting
and that they are invited to provide input.
Deadline: October
Step 2: 85% of all school-site parents must have submitted a signed statement
(E 5132.1[a]) committing themselves to supporting the mandatory uniform policy
financially and with their children.
Deadline: December
Step 3: Each SSC must have (a) a minimum of $1,000 set aside in their parent
account to assist parents in purchasing uniforms; and, (b) 30 blouses and shirts
purchased to provide students who attend school without a uniform to wear
during the day.
Deadline: January
Step 4: Each SSC must have at least twenty parents committed to assisting in
implementing the policy with such duties as: (a) monitoring implementation; (b)
phoning parents; (c) sending messages; (d) washing and ironing school- site
owned uniforms; (e) and other duties.
Deadline: February
Step 5: In order to begin in August/September of the ensuing school year,
completion of each of the first four steps must be certified by the Superintendent
by February of the prior school year and reported to the Governing Board.
Step 6: The school-site must inform all parents that the school site will have a
mandatory student uniform policy in the ensuing school year.
Deadline: February and June (twice)
V. Information Dissemination
A. It is the responsibility of district and school support staffs to adequately
communicate to parents information common to all school sites, including
general guidelines for enforcement of the uniform policy.
B. Each school shall communicate to parents information specific to the
individual school sites, include:
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1. Compliance measures to be employed;
2. The availability of financial support and the procedures for applying for
assistance;
3. Methods to facilitate recycling of uniforms within the school community;
C. The means by which this information is communicated shall include one or
more of the following:
1. District newsletters;
2. School newsletters;
3. Parent forums;
4. Telephonic notification or through use of a telephone hotline;
5. SSC meetings and newsletters;
6. Parent advisory meetings;
7. Television, radio, and/or newspaper announcements;
8. Posters displayed at school and in the community;
9. Registration materials.
10. Student and/or parent handbooks
VI. Financial Considerations
A. No student shall be denied attendance at school, penalized, or otherwise
subject to compliance measures for failing to wear a uniform by reason of
financial hardship.
B. With the commencement of the 1996-97 school year, each school shall:
1. Develop a procedure and criteria to identify families in need of financial
assistance.
2. Determine the form and type of financial assistance appropriate for the
individual school community.
3. Designate a specific staff member or school volunteer to assist those families
in need of assistance; and
51
4. Prepare a flyer describing in detail the uniform and listing the range of costs for
each competitively priced item of clothing as provided by a variety of vendors.
The flyer shall state that in case of severe financial hardship, parents may
contact their child's school by phone, mail or in person to request assistance.
C. Each school shall work with staff, the local school community and business
partners to identify resources for assisting families.
VII. Compliance Measures
A. Students at schools authorized to implement a mandatory student uniform
policy will be required to wear the student uniform every day except on special
designated days announced by the principal.
In addition, each school site council may choose to have all Fridays be a nonstudent uniform day. Student dress would still be required to comply with the
regular dress code mandated in BP 5132.
B. If necessary, with the cooperation of the students' parents, disciplinary action
may be taken to encourage compliance Since the intent of the policy is not to
inhibit or prohibit any student who is not in uniform from receiving the education
to which he/she is entitled, no student shall be suspended from class or from
school, expelled from school, or receive a lowered academic grade as a result of
not complying with the policy.
C. Each school shall develop incentives and positive reinforcement measures to
encourage full compliance with the uniform policy. Each school should strive to
achieve full compliance through use of incentives and positive reinforcement
measures, and should resort to disciplinary action only when positive measures
fail to ensure compliance. In addition, schools shall communicate with parents so
that expectations, rationale and benefits are fully understood by the student and
his/her family.
D. Prior to initiating any disciplinary action against a student not complying with
the policy, a conference with the parent must be held with a school administrator
or counselor to solicit parental cooperation and support.
E. Disciplinary action is to be initiated only after all other means to secure
support and cooperation as mentioned above have not succeeded. A
"progressive discipline" approach is to be employed by the school support staff
so as to encourage full and consistent compliance with the least amount of
disciplinary action. The same disciplinary actions applied to enforce other school
and district rules may be utilized, with the exceptions noted in Section VII.B. and
G.
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F. In order to ensure a smooth transition to the mandatory student uniform policy,
and in order to ensure that incentives and positive reinforcement measures are
employed before resorting to disciplinary action, no school shall take disciplinary
action unless those not in compliance materially or substantially interfere with the
requirements of appropriate discipline.
G. No student shall be considered noncompliant with the policy in the following
instances:
1. When noncompliance derives from financial hardship;
2. When a student wears a button, armband or other accouterment to exercise
the right to freedom of expression as provided by Education Code 48907, unless
the button, armband or other accouterment signifies or is related to gangs, gang
membership or gang activity as provided by Education Code 35183.
3. When a student wears the uniform of a nationally recognized youth
organization such as the Boy Scouts or the Girl Scouts on regular meeting days.
4. When wearing a school uniform violates a student's sincerely held
religiousbelief.
5. When a student's parent/guardian has secured an exemption from the uniform
policy by following the procedures set forth in Section VII.H.
H. If the parent(s) or guardian desires to exempt his/her child from the uniform
policy, the parent(s) or guardian must observe the following procedure:
1. Request by mail or in person an Application for Exemption from Uniform
Program (E 5132.1), hereinafter referred to as "Application". The parent(s) or
guardian may obtain an Application at the student's school site.
2. Complete the Application in full and submit it to the designated administrator
for uniform program exemptions at the student's school no later than September
30th each year that exemption is being requested.
3. Meet with the designated administrator to discuss the uniform policy and the
nature of the parent's or guardian's objections to the policy. The purposes of this
meeting include (a) ensuring that the parent(s) or guardian understands the
reasons for, and goals of the uniform policy; (b) verifying the accuracy of the
information on the Application; (c) preventing fraud or misrepresentation.
4. Students attending CUSD schools through an Interdistrict Agreement will be
required to wear uniforms (at schools where uniforms are mandatory) as a
condition of attendance in Calexico.
53
VIII. Annual Evaluation
A. A SSC must reaffirm continuance of mandatory uniform each March for the
next school year.
B. The district will independently evaluate compliance and implementation for
purposes of allowing a school-site to continue. Such independent evaluation will
be completed by April each year and a recommendation made to the Board.
Policy CALEXICO UNIFIED SCHOOL DISTRICT
adopted: September 1995 Calexico, California
revised: September 2000
54
BLOOD BORNE PATHOGEN INCIDENT REPORTING FORM AND
EXPOSURE CONTROL PLAN
Calexico Unified
Board Policy
BP 5141.23
Students
Infectious Disease Prevention
The Governing Board recognizes its shared responsibility with the home and the community to
promote appropriate disease prevention procedures in the handling of blood and bodily fluids.
It is the goal of this policy to protect the entire school community without segregation,
discrimination or stigma. Accordingly, infectious disease prevention techniques shall be taught
regardless of whether a district student or adult is known to have an identified infectious
disease.
The Superintendent shall ensure that all students and district employees are provided
appropriate periodic instruction in basic procedures recommended by the State Department of
Education and other public health agencies and associations.
(cf. 6141.2 - Recognition of Religious Beliefs and Customs)
Acquired Immune Deficiency Syndrome (AIDS)
The Board recognizes that the spread of AIDS has reached epidemic proportions. Lack of
knowledge about AIDS has already demonstrated its long-range impact upon society. The
urgent need for AIDS education calls for the cooperation of all members of the education
community. The Board will make every effort to help disseminate all responsible information
about AIDS and AIDS prevention as it becomes available.
(cf. 4157/4257/4357 - Employee Safety)
Legal Reference:
EDUCATION CODE
49403 Cooperation in control of communicable disease and immunization of pupils
ADMINISTRATIVE CODE, TITLE 17
55
2500-2508 Communicable disease reporting requirements
Policy CALEXICO UNIFIED SCHOOL DISTRICT
adopted: 11/87 Calexico, California
56
BLOOD BORNE PATHOGENS – SAFETY PRACTICES
PROCEDURES AND REGULATIONS
1. General
1.1. While recognizing that both students and employees diagnosed with an
infectious blood borne disease are entitled to a confidential relationship between
themselves, the medical community and/or other agencies, the Board of School
Trustees encourages these individuals to meet with the School Principal and/or
Superintendent of Schools to discuss their disease and immediate and future
needs.
1.2. Assessment
Students:
2.1. The Superintendent (or designate) will be informed, by the school principal
as soon as is known, of any student infected with an infectious blood borne
disease.
2.2. A Risk Assessment will be conducted using a team approach including the
personal physician, public health personnel, the parent or guardian, and school
district personnel as appropriate and will make recommendations about the type
of educational and care setting based on the following:
a. Behavior, neurological development and physical condition of the child;
b. Type of interaction expected with others.
c. What the potential is for exposure
d. Areas for potential for exposure
e. How exposure may happen
f. Who needs to know?
g. What will happen if there is a risk of exposure?
2.3. The team will consider the risk to others in the workplace, whether or not the
individual is healthy enough to continue to attend school, and what precautions
should be taken to ensure the safety and health of others.
a. The identity of infected students will remain confidential and restricted to those
who need to know or are required to be informed.
2.4. Decisions on attendance at school are dependent on the circumstances of
each individual case. Regular evaluation of the appropriateness of attendance
will be conducted.
57
2.5. The Board will be notified immediately when the team considers the health
condition of a student to be a danger to the immediate health and welfare of a
school, its students or employees of the Board.
a. Upon being notified of the team’s concern, the Board will refer the matter to
the Medical Health Officer in accordance with the procedures outlined in the
School Act.
Employees
2.6. The Superintendent will be informed, by district staff as soon as is known, of
any employee infected with an infectious blood borne disease.
2.7. Employees with an infectious blood borne disease, who are able to carry out
the essential duties of their jobs in a satisfactory manner without posing a health
or safety risk to themselves or others, will be entitled to continue their work.
2.8. Decisions regarding potential health or safety hazards will be made on a
case-by-case basis in consultation with the employee, the personal physician
and district personnel as appropriate.
2.9. The identity of infected employees will remain confidential and restricted to
those who need to know or are required to be informed.
2.10. The Board will be notified immediately if the Superintendent considers the
health condition of an employee to be a danger to the immediate health and
welfare of a school, its students or other employees of the Board.
a. Upon being notified of the Superintendent’s concern, the Board will refer
the matter to the Medical Health Officer in accordance with the
procedures outlined in the School Act.
3. Hygienic Safety Practices
3.1. All employees will follow “Universal Infection Control Precautions” by
assuming that blood and other body fluids from all individuals are potentially
infectious. These precautions include:
a. Routinely using gloves when anticipating contact with blood
b. Immediately washing hands and other skin surfaces after removal of gloves
and/or contact with blood
3.2. Schools will be provided with appropriate protective equipment including
disposable waterproof gloves (natural rubber latex, neoprene, nitrile, or vinyl),
tongs or pliers and proper sharps containers.
58
3.3. Schools’ medical room mattresses will be either vinyl-coated beds or cloth
mattress with a protective vinyl (plastic) covering so that they can be cleaned as
needed with a bleach solution.
3.4. Blankets can be cleaned as needed by forwarding them, in a clearly labeled
plastic bag, to the Assistant Supervisor Operations at the Facilities Office.
4. Universal Precautions
4.1. Universal Precautions to prevent transmission of blood-borne disease will be
followed. Universal Precautions is the term for infection control measures
endorsed by the Canadian Centre for Occupational Health and Safety for
workers who might come into contact with blood and other body fluids. In
summary they include:
a. Wash hands for 30 seconds after contact with blood and other body fluids
contaminated with blood.
b. Wear disposable latex gloves when you encounter blood, body fluids, or when
cleaning cuts, scrapes or wounds. Wash your hands as soon as you remove your
gloves. Dispose gloves in a plastic bag.
c. Use disposable absorbent material like paper towels to stop bleeding.
d. Discard bloodstained material in a sealed plastic bag and deposit in the
garbage. Label as containing blood-tainted material.
e. Cover cuts or scratches with a bandage until healed.
f. Immediately protect staff and students from coming in contact with blood-soiled
surfaces. The area must be disinfected with a fresh solution of one part bleach
and nine-parts water (10% bleach solution).
Mops or brushes used for cleaning should be soaked in a bleach solution for 20
minutes.
(Note: The custodial department will provide each school with the product for
dissolving in water to provide the bleach solution.)
5. Identification of Risks of Occupational Exposure
5.1. In accordance with the Occupational Health and Safety Regulations (section
6.35), the district’s Health & Safety Coordinator will develop and maintain a list of
positions and/or tasks and procedures where there is a potential for occupational
exposure to a blood borne pathogen.
59
5.2. Employees who have, or may have, occupational exposure to the hepatitis B
virus, will upon request, receive a hepatitis B vaccination (section 6.39, OH&S
Regs).
5.3. Employees who may have been exposed to a blood borne pathogen in an
exposure incident will be advised to immediately seek medical attention
60
PROCEDURES TO ENSURE A SAFE AND ORDERLY
ENVIRONMENT
RULES AND PROCEDURES ON SCHOOL DISCIPLINE
PHILOSOPHY OF DISCIPLINE
• Behavior expectations and the consequences for not meeting expectations must be
clearly communicated to all students and their parents (in writing as well as
verbally).
• The severity of consequences for violating behavior expectations increases with each
incident of inappropriate behavior.
• The consequences for violating behavior expectations should be severe enough to
discourage students from making poor behavior decisions.
• Expectations and consequences should permit students an opportunity to eliminate
inappropriate behavior.
Additionally, the school staff recognizes that the middle school years are a
transition time from adolescence to young adulthood. As a part of this transition,
the student is given greater opportunities to be responsible and demonstrate
independence and good judgment. The structure of our behavior expectations (in
the classroom as well as school wide) is meant to encourage students to be
responsible. The first step in many instances of inappropriate behavior (those
considered to be "minor") is a simple warning ("Your behavior is unacceptable.
Please stop such behavior"). It is only when a student ignores such warnings and
continues to choose to act irresponsibly (like a child rather than an emerging
adult) that we involve parents and implement consequences.
ELEMENTS OF A GOOD DISCIPLINE PROGRAM
1. The program is focused upon making the entire campus, especially the classroom, a
safe, supportive and orderly environment for learning for students and staff.
2. Classroom authority is retained by the classroom teacher. (Administration's role is to
support, not to replace.)
3. Rules and procedures are clearly understood by staff and students.
4. All staff members will acknowledge and take appropriate action on any minor or
major infraction of the school rules.
5. Rules and procedures comply with State Law and District policies.
61
6. The program recognizes the responsibilities and the rights of students and staff.
7. Program is structured to keep students in class and engaged in the educational
process.
8. Rules are enforced:
A. by all staff members at all times.
B. strictly, but not rigidly (beware of "automatics").
C. in substantial part by adult modeling.
D. using techniques that promote the growth of positive self-esteem.
E. as close to the source as is possible.
F. by keeping parents informed.
9. The discipline program is understood, endorsed, and supported by staff, parents, and
students.
PRINCIPAL'S STATEMENT TO EDMS STAFF
EXPECTATIONS IN DEVELOPING & MAINTAINING DISCIPLINE
As Principal of our school, I will expect;
Each teacher to have a defined system of classroom management. A written
description of this system, including representative examples of the progressive
interventions you intend to employ, will be approved and filed by me. Whenever
possible and appropriate, teachers are encouraged to use standards and
systems that are consistent with other department members.
You can expect
Each administrator to assist and support you in every reasonable way in
developing, implementing, and refining that system as needed.
I will expect
That when you refer a student for discipline:
1. The student has been made fully aware of classroom and school rules and knows
what rules he/she has violated.
62
2. Teachers within a village will discuss any continuing behavior problems and schedule
a team conference with the student and parents when appropriate.
3. That information will be provided on the referral regarding previous actions you have
taken regarding this specific issue.
4. You have exhausted the interventions at your disposal (i.e., you have done
everything you can do) and you have followed the guidelines established by the
administration and staff on what constitutes an appropriate behavior referral.
5. The behavior was so serious or so blatant as to make immediate removal from the
classroom necessary.
6. The written referral will be explicit in stating the offense(s).
7. You will send the student out of class with a referral only if his/her continued
presence in the class would disrupt or prevent teaching and/or learning.
8. If necessary, the referral will be delivered to the office at a time convenient to the staff
member so that the issue may be handled most efficiently, causing a minimum of lost
class time.
You can expect
1. Each administrator to support your position in every reasonable way.
2. A response time on your referral of one, or at most, two days.
3. The availability of an administrator to discuss unresolved referrals after school on any
given day.
4. That the administrator will exercise independent judgment regarding disposition of
referrals.
I will expect
1. That each teacher will go to the doorway of his/her classroom after each class period
as often as possible and assume control of student behavior in the corridor.
2. That each staff member will hold students accountable for their behavior on the
school grounds at all times.
You can expect
1. Administrator support, investigation, and follow-through as indicated.
63
2. A response to referrals from incidents outside the classroom to be the same as to
those within.
[Grace Cortez-Jiminez]
Principal
WHAT TO DO WHEN PROBLEMS APPEAR
Both behavioral and academic problems are present in some of our students. Teachers
often ask for guidelines for dealing with these problems. Here they are:
1. Talk to the administrator assigned to your grade level.
2. Call parents at first sign of concern. Inform the parents of your observations, ask for
their ideas, assistance, and support in serving the student. Keep a log of your calls.
3. If possible, talk privately to the student about your concerns.
4. Behavior concerns—look through students’ CUM file. Any official suspensions will be
in file, also look for teacher comments on report cards. Look for patterns of behavior.
We use In-House Suspension whenever possible, as it is preferable to having
students at home unattended—and it saves the district money. Serious infractions
(fighting, threats, etc.) do result in official suspension. Unresponsive students can be
moved to other schools or expelled.
5. Referrals—please remember if you write a student referral, you are required to call
the parents. You are writing the referral and can answer the parents’ questions
firsthand. Administrators will also call parents, but we can only give secondhand
information on the incident.
6. Academic Concerns—Again, look through student CUM. This will contain test scores,
report cards, and a student history. You may want to ask the grade level administrator
to schedule a Student Study Team (SST). This will involve a meeting with the student,
parents, administrators, students’ teachers, and perhaps the psychologist.
64
INTRODUCTION TO SEMS
OVERVIEW
State law requires that schools be adequately prepared to respond to earthquakes, fires,
and other emergencies (California Education Code § 35295 through § 35297, California
Government Code § 8607, and California Code of Regulations § 2400 through § 2450).
To assist schools in complying with these requirements, the Calexico Unified School
District has adopted the Model Safe School Plan, Emergency Procedures (02-01-05) for
use as a template in the preparation of emergency procedures for each of the District
schools. The emergency management teams and procedures outlined in this plan are
consistent with the Standardized Emergency Management System (SEMS) developed
by the State of California. This plan presents specific procedures to be used in
preparing for, and responding to, school emergencies. A copy of the Model Plan may be
downloaded at www.icoe.org.
PLAN ORGANIZATION
The effective management of emergencies requires both adequate emergency
preparedness and emergency response capabilities. This plan is organized into six
sections. Section 2 deals with emergency preparedness, identifies the school’s
emergency response teams and defines the roles and responsibilities of team members.
Sections 3.0 and 4.0 present guidance for determining the nature and extent of an
emergency, and a series of initial response actions to be taken in an emergency.
Section 5.0 provides detailed emergency response procedures for 18 types of
emergencies that may be encountered in a school setting. Section 6.0 provides
supplemental emergency information including contact information, supply lists and
evacuation routes. Standard forms, site maps and other supporting information are
contained in the Appendices.
The Principal will ensure that this Safe School Plan, - Emergency Procedures is
consistent with Calexico Unified School District and SEMS, and that the plan addresses
the following eighteen emergencies: aircraft crash; aircraft landing, animal disturbance;
armed assault on campus; biological or chemical release; bomb threat; bus disaster;
disorderly conduct; earthquake; explosion/risk of explosion; fire in surrounding area; fire
on school grounds; flooding; loss or failure of utilities; motor vehicle crash; psychological
trauma, suspected contamination of food or water; threat of violence; and unlawful
demonstration/walkout.
65
STANDARDIZED EMERGENCY MANAGEMENT
EMERGENCY PLANNING WITH SEMS
The California Standardized Emergency Management System (SEMS) is
designed to centralize and coordinate emergency response through the use of
standardized terminology and processes. This greatly facilitates the flow of
information and resources among the multiple agencies often participating in
response to an emergency. SEMS consists of the following five functions:
Management;
Planning/Intelligence;
Operations;
Logistics;
and
Finance/Administration.
Management
During an emergency, the Incident Commander is responsible for directing
response actions from a designated Command Post. To effectively direct
response actions, the Incident Commander must constantly assess the
situation and develop and implement appropriate strategies. The Incident
Commander must be familiar with the available resources, accurately
document all response actions, and effectively communicate response
strategies to others participating in the response. This function is typically
directed by the Principal, as the Incident Commander. The Principal is
assisted in carrying out this function by a Public Information Officer, Safety
Coordinator, and Agency Liaison.
Planning/Intelligence
During an emergency, SEMS Planning and Intelligence involves the use of
various methods to efficiently gather information, weigh and document the
information for significance, and actively assess the status of the
emergency. This understanding and knowledge about the situation at
hand is vital to the effective management of a response. Under SEMS,
this function is supported by two staff members, one involved with
“Documentation” and the other with “Situation Analysis.” In Calexico
Unified School District schools, “Situation Analysis” may be performed by
a “Communications” position. Both of these positions, if assigned at the
discretion of the Principal, will report directly to the Incident Commander
(Principal) unless a Planning/Intelligence Chief is assigned.
66
Operations
Under SEMS, all emergency response actions are implemented under the
Operations function. This function is supported by staff performing first
aid, crisis intervention, search and rescue, site security, damage
assessment, evacuations, and the release of students to parents. Within
Calexico Unified School District these activities are performed by the
following teams, under the direct supervision of the Incident Commander
(Principal), unless an Operations Chief is assigned: First Aid/Medical
Team; Security/Utilities Team; Assembly Area Team; Psychological First
Aid Team; Supply/Equipment Team; Request Gate Team; Reunion Gate
Team; Fire Suppression/HazMat Team; and Search and Rescue Teams.
Logistics
The Logistics function of SEMS supports emergency operations by
coordinating personnel; assembling and deploying volunteer teams;
providing supplies, equipment, and services; and facilitating
communications among emergency responders. Within Calexico Unified
School District these activities are performed by the Security/Utilities
Team and the Supply/Equipment Team both of which report directly to the
Incident Commander unless a Logistics Chief is assigned.
Finance/Administration
The Finance/Administration function of SEMS involves the purchasing of
all necessary materials, tracking financial records, timekeeping for
emergency responders, and recovering school records following an
emergency. Within Calexico Unified School District these activities may
be performed by a “Documentation” position which reports directly to the
Incident Commander unless a Finance/Administration Chief is assigned.
Figure 2.1 presents an Emergency Management Organization Chart
modeled after SEMS and adapted for CUSD schools.
67
EMERGENCY MANAGEMENT ORGANIZATION CHART FOR EVERY SCHOOL
AT CUSD K-12
SEE ATTACHED
68
INCIDENT COMMAND TEAM
The Incident Command Team is responsible for directing school emergency
response activities.
Assignments
The Incident Command Team is led by the Principal (Incident
Commander) and also includes the school's Public Information Officer, the
Safety Coordinator and the Agency Liaison.
Incident Commander: Gilbert Barraza, Principal
Public Information Officer: Mr. David Alvarez, Superintendent
Safety Coordinator: John Moreno, Asst. Principal
Agency Liaison: Mrs. Gina Sanchez, Asst. Superintendent
The Incident Commander also directs the activities of all other teams.
Roles and Responsibilities
Incident Commander
The Incident Commander (Principal) is responsible for directing
emergency operations and shall remain at the Command Post to
observe and direct all operations. Specific duties of the Incident
Commander may include:
 Periodically assessing the situation.
 Directing the Incident Command Team and all other emergency
teams.
 Determining the need for, and requesting, outside assistance.
 Periodically
communicating
with
the
Local
District
Superintendent.
69
Public Information Officer
The Public Information Officer (PIO) is the official spokesperson for
the school site in an emergency and is responsible for
communicating with the media and delivering public
announcements. Specific duties of the Public Information Officer
may include:
 Periodically receiving updates and official statements from the
Incident Commander.
 Maintaining a log of PIO actions and all communications.
 Periodically interacting with the media and District
Communications.
 Preparing statements for dissemination to the public.
 Ensuring announcements and other public information are
translated into other languages as needed.
 Monitoring news broadcasts about the incident and correcting
any misinformation.
Safety Coordinator
The Safety Coordinator is responsible for ensuring that all
emergency activities are conducted in as safe a manner as
possible under the circumstances that exist. Specific duties of the
Safety Coordinator may include:
 Periodically checking with the Incident Commander for situation
briefings and updates.
 Maintaining all records and documentation as assigned by the
Incident Commander.
 Monitoring drills, exercises, and emergency response activities
for safety.
 Identifying safety hazards.
 Ensuring that responders use appropriate safety equipment.
Agency Liaison
The Agency Liaison is responsible for coordinating the efforts of
outside agencies such as police and fire by ensuring the proper
70
flow of information between Incident Command and the agencies.
Specific duties of the Agency Liaison may include:
 Periodically checking with the Incident Commander for situation
briefings and updates.
 Maintaining all records and documentation as assigned by the
Incident Commander.
 Briefing agency representatives on current situation, priorities
and planned actions.
 Ensuring coordination of efforts by periodically keeping Incident
Commander informed of agencies’ action plans and providing
periodic updates to agency representatives as necessary.
Team Supplies and Equipment












Copy of the school’s Emergency Procedures
Campus map
Master keys
Copies of staff and students rosters
Hand-held radios
Bullhorn
Battery-operated AM/FM radio.
First Aid kit
Clipboard, Paper, Pens
Hard Hat
Vest or position identifier
Large campus map
Team Assembly Location
Inside:
Principal’s Office
Outside:
Basketball courts (east of gyms); or (Field west of
pool)
Team Members will initially meet at the inside location. If the inside
location is unavailable, Team Members will meet at the outside location.
71
FIRST AID/MEDICAL TEAM
The First Aid/Medical Team is responsible for ensuring that first aid supplies are
available and properly administered during an emergency.
Assignments
First Aid/Medical Team Leader: Malena Leal, Health Technician
Alternate Team Leader: Erika Silva, Health Technician
First Aid/Medical Team Member: Ana Zuno, Sylvia Gastelum, Esperanza
Aleman
Roles and Responsibilities
First Aid/Medical Team Leader
The First Aid/Medical Team Leader is responsible for directing team
activities by periodically interacting with the incident Commander to
determine medical needs and planned actions. The First Aid/Medical
Team Leader is also responsible for collecting the Injury and Missing
Persons Report (Form D, Appendix A) from Team Members and making
these reports to have them readily available to the Incident Commander.
Specific duties of the First Aid/Medical Team Leader may include:





Assigning First Aid personnel and assessing available inventory of supplies &
equipment.
Designating and setting up First Aid/Medical treatment areas, with access to
emergency vehicles.
Determining the need for skilled medical assistance, and overseeing care,
treatment, and assessment of patients.
Periodically keeping the Incident Commander informed of overall status.
Completing the Injury and Missing Persons Report (Form D, Appendix A).
First Aid/Medical Team Members
The members of the First Aid/Medical Team are responsible for assessing
injuries and administering necessary first aid and medical treatment as
72
indicated during an emergency. Specific duties of the members of the
First Aid/Medical Team may include:
 Setting up first aid area, triage and/or temporary morgue.
 Keeping accurate records of care given and tagging each of the injured
with name, address, injury and any treatment rendered.
 Reporting deaths immediately to First Aid/Medical Team Leader.
Supplies and Equipment










Vest or position identifier
First aid supplies
Triage tags
Hand-held radios
Stretchers
Blankets
Wheelchairs
Patient record forms
Site map
Injury and Missing Persons Report (Form D, Appendix A)
Team Assembly Location
Inside:
Health Technician’s Office
Outside:
Front of School near parking lot or Ramada Area by
Cafeteria
Team Members will initially meet at the inside location. If the inside
location is unavailable, Team Members will meet at the outside location.
73
PSYCHOLOGICAL FIRST AID TEAM
The Psychological First Aid Team is responsible for the caring and safety of all
students on campus during an emergency. It also provides psychological first aid
as needed during and immediately after an emergency, pursuant to the District’s
Crisis Intervention Handbook.
Assignments
Psychological First Aid Team Leader: Gilbert Mendez, Cood. Aca. & Instr.
Alternate Team Leader: Bob Whalen, School Psychologist
Roles and Responsibilities
Psychological First Aid Team Leader
The Psychological First Aid Team Leader is responsible for directing team
activities and periodically interacting with the Incident Commander to
identify problems and report status. The Psychological First Aid Team
Leader is also responsible for assigning personnel as needed.
Psychological First Aid Team Members
The members of the Psychological First Aid Team are responsible for
monitoring the safety and well-being of the students and staff in the
Assembly Area. The Psychological First Aid Team will direct all external
requests for information to the Public Information Officer. Specific duties
of the members of the Psychological First Aid Team may include:
 Administering minor first aid and psychological first aid as needed
 Supporting the Release Gate Team as needed.
 Coordinating with the Incident Commander to provide water and food
to student and staff when necessary.
 Providing reassurance to students.
 Updating records of the number of students and staff.
74
Supplies and Equipment





Vest or position identifier
Hand-held radio
Ground Cover, tarps
First aid kit
Paper, pens, pencils
Team Assembly Location
Inside:
Counseling Office
Outside:
Ramada Area by Cafeteria
Team Members will initially meet at the inside location. If the inside
location is unavailable, Team Members will meet at the outside location.
75
SEARCH AND RESCUE TEAM
The Search and Rescue Team (SAR) is responsible for preparing and performing
search and rescue operations during an emergency. There may be two or more
Search and Rescue teams.
Assignments
Search and Rescue Team Leader: John Moreno, Asst. Principal
Alternate Team Leader: Joe Apodaca, Athletic Director
SAR Team 1 Members: Lynda Orduna, Marco Trucios, Custodian #4
SAR Team 2 Members: Jeff Jimenez, SRO, Frank Martinez, PO, Jorge
Estrada
SAR Team 3 Members: Sylvia Parra, Resource Teacher, Joe Savo
SAR Team 4 Members: Miram Cardenas, John Patino, Sergio Arredondo
Roles and Responsibilities
Search and Rescue Team Leader
The Search and Rescue Team Leader is responsible for directing team
activities and keeping the Incident Commander informed of overall status.
Specific duties of the Search and Rescue Team Leader may include:
 Obtaining briefings from the Incident Commander, noting injuries and
other situations requiring response.
 Assigning and recording teams based on available manpower,
minimum 2 persons per team.
 Updating teams’ reports on site map and recording exact location of
damage and triage tally.
76
Search and Rescue Team Members
The members of the Search and Rescue Team are responsible for
performing search and rescue operations during an emergency. Specific
duties of the members of the Search and Rescue Team may include:
 Searching assigned area, reporting gas leaks, fires, or structural
damage to Team Leader upon discovery.
 Shutting off gas or extinguishing fires as appropriate.
 Periodically reporting to the Team Leader on location, number, and
condition of injured.
 Conducting pre-established search and rescue patterns, checking
each classroom, office, storage room, auditorium and other rooms.
 Sealing off and posting areas where hazardous conditions exist.
 Contacting Security/Utilities Team to secure the building from reentry
after the search.
Supplies and Equipment
























Vest or position identifier
Hard hat
Work and latex gloves
Whistle with master keys on neck lanyard
2-way radio
Clipboard with job duties
Map indicating search plan
CO2 fire extinguishers
Water-type fire extinguishers
Hoses
Water bib keys
Gloves
Blankets
Bolt cutters
Shovels
Ropes
Triage tags
Bucket or duffel bag
Goggles
Flashlight
Dust masks
Pry bar
Grease pencil
Pencils
77




Duct tape
Caution tape
Masking tape
One member wears first aid backpack
Team Assembly Location
Inside:
Discipline Office
Outside:
Front of School or Ramada Area by Cafeteria
Team Members will initially meet at the inside location. If the inside
location is unavailable, Team Members will meet at the outside location.
78
SECURITY/UTILITIES TEAM
The Security/Utilities Team is responsible for the security of the school site and
its population during an emergency. The Security/Utilities Team will coordinate
activities with the Incident Commander as required. Close coordination with the
Reunion Gate Team is necessary in order to safely reunite students with their
parents or lawful guardians. The Security/Utilities Team is also responsible for
initiating short-term repairs and other necessary actions during an emergency.
The effective response of the Security/Utilities Team in shutting down facility air
handling systems, and gas, power and water supplies can be vital in minimizing
damage to school facilities. This team includes participation by the custodial and
cafeteria staff.
Assignments
Security/Utilities Team Leader: Diego Romero, Asst. Principal
Alternate Team Leader: Jaime Ortiz, Head Custodian
Security/Utilities Team Member: Michael Ochoa, Rafael Robles
Roles and Responsibilities
Security/Utilities Team Leader
The Security/Utilities Team Leader is responsible for directing team
activities and interacting with the Incident Command to identify problems
and report status. The Security/Utilities Team Leader is also responsible
for contacting local utilities (water, electricity, gas, sewer) as needed.
Security/Utilities Team Members
The members of the Security/Utilities Team are responsible for securing
the school and reporting that the campus is in “lock-down” to the Incident
Commander. They are also responsible for surveying all utilities and
taking appropriate actions to shut-off gas, water and electricity. The
Security/Utilities Team will direct all external requests for information to
79
the Public Information Officer. Specific duties of the members of the
Security/Utilities Team may include:
 Locking all external gates and doors; unlocking gates when
appropriate.
 Stationing one team member at the main entrance to the school to
direct emergency vehicles to area(s) of need and to greet parents.
 Keeping students and staff out of buildings, as necessary.
 Assisting at Reunion Gate as appropriate.
 Assessing damage to school facilities.
 Checking emergency water supply and making it ready for distribution.
 Setting up temporary sanitation areas (portable toilets).
 Helping with first aid and setting up temporary morgue (if necessary).
 Preparing and distributing food as directed by the Incident
Commander.
 Assisting the First Aid/Medical Team in comforting students as needed.
Supplies and Equipment
Vest or position identified
Master keys
HAND-HELD RADIO
 Copy of the school’s Emergency Procedures
LARGE DURABLE SIGNS FOR PROVIDING DIRECTION AND INFORMATION
 Utility shut-off tools
 Custodial and food supply inventories
 Notebook containing site maps
Team Assembly Location
Inside:
Attendance Office
Outside:
Front of School near parking lot
Team Members will initially meet at the inside location. If the inside
location is unavailable, Team Members will meet at the outside location.
The team will then rove the entire campus to determine areas of need.
80
SUPPLY/EQUIPMENT TEAM
The Supply/Equipment Team is responsible for ensuring the availability
and delivery of adequate supplies and equipment during the course of an
emergency.
Assignments
Supply/Equipment Team Leader: Christopher De La Rosa, Head
Custodian
Alternate Team Leader: Yvonne Cardona
Roles and Responsibilities
Supply/Equipment Team Leader
The Supply/Equipment Team Leader is responsible for directing team
activities and keeping the Incident Commander informed of overall status.
Specific duties of the Supply/Equipment Team Leader may include:
 Reporting equipment and supply needs.
 Estimating the number of persons requiring shelter and determining
the length of time shelter will be needed.
Supply/Equipment Team Members
The members of the Supply/Equipment Team are responsible for
assessing the adequacy of available water, food and other supplies and
organizing the distribution of resources for immediate use (water, food,
power, radios, telephones, and sanitary supplies). Specific duties of the
members of the Supply/Equipment Team may include:
 Distributing emergency water and food supplies.
 Establishing a list of all persons in shelter and determining any special
needs.
 Controlling conservation of water.
81
Supplies and Equipment








Hand-held radios
Keys
Bullhorn
Emergency water supplies
Emergency food supplies
Temporary power supplies
Portable phones
Sanitary supplies
Team Assembly Location
Inside:
Attendance Office
Outside:
Front of School near parking lot
Team Members will initially meet at the inside location. If the inside
location is unavailable, Team Members will meet at the outside location.
82
ASSEMBLY AREA TEAM
The Assembly Area Team is responsible for the safe evacuation and accounting
of all students and staff during an emergency. The team is also responsible for
reporting missing persons to the Incident Commander.
Assignments
Assembly Area Team Leader: Hector Cabrera, Guidance Counselor
Alternate Team Leader: Yolanda Duron
Roles and Responsibilities
Assembly Area Team Leader
The Assembly Area Team Leader is responsible for directing team
activities and periodically interacting with the Incident Command to identify
problems and report status. The Assembly Area Team Leader is also
responsible for collecting the Injury and Missing Persons Report (Form D,
Appendix A) from the Team Members and make them readily available to
the Incident Commander.
Assembly Area Team Members
The members of the Assembly Area Team are responsible for performing
the safe evacuation of student and staff during an emergency. Specific
duties of the members of the Assembly Area Team may include:
 Obtaining reports of missing students from teachers or other
personnel.
 Gathering Injury and Missing Persons Report (Form D, Appendix A)
from each teacher and submitting them to the Assembly Area Team
Leader.
 Checking student emergency card for name of person(s) authorized to
pick up student.
 Assisting the Reunion Gate Team as required.
Supplies and Equipment
83
 Copy of Site Plot Plan and Vicinity Map showing designated on and off
site Assembly Areas
 Injury and Missing Persons Report (Form D, Appendix A)
Team Assembly Location
Inside:
Attendance Office
Outside:
Front of School near parking lot
Team Members will initially meet at the inside location. If the inside
location is unavailable, Team Members will meet at the outside location.
84
REQUEST GATE TEAM
The Request Gate Team is responsible for processing parent requests for
student release during an emergency.
Assignments
Request Gate Team Leader: Janet Burgos
Alternate Gate Team Leader: Anna Alvarado
Members: Aldo Monge, Linda Luna, Sandra Ramsey
Roles and Responsibilities
Request Gate Team Leader
The Request Gate Team Leader is responsible for directing team activities
and periodically interacting with the Incident Commander to identify
problems and report status. The Request Gate Team Leader will refer all
outside requests for information to the Public Information Officer.
Request Gate Team Members
The members of the Request Gate Team are responsible for greeting
parents, guardians, or designees and providing them with tags or other
identifications authorizing the holders to reunite with their students at the
Reunion Gate. Specific duties of the members of the Request Gate Team
may include:
 Greeting and directing parents, guardians, or designees to the
counselors as appropriate.
 Providing reassurance to parents, guardians, or designees and
maintaining order.
 Issuing a tag or other identifications only to an authorized person.
 Directing parents or guardians to the Reunion Gate.
Supplies and Equipment
85
 Keys to Main Gate
 Bullhorn
 Tags or other identifications
Assembly Location
Outside:
Student Parking Lot
The Request Gate team is to assemble at the main entrance.
86
REUNION GATE TEAM
The Reunion Gate Team is responsible for reuniting parents or guardians
with students. This can be a highly sensitive role due to the fact that some
parents will be informed that their children may be injured, missing or
dead. The team will keep accurate records of students leaving the
campus.
Assignments
Reunion Gate Team Leader: Robert Tabarez, PE Teacher
Alternate Leader:
Claudia Lopez, PE Teacher
Members: Jorge Torres, Cristina Barron, PE Teachers, Noemi Esquer,
Literacy Coach
Roles and Responsibilities
Reunion Gate Team Leader
The Reunion Gate Team Leader is responsible for directing team activities
and periodically interacting with the Incident Commander to identify
problems and report status. The Reunion Gate Team Leader will refer all
requests for information to the Public Information Officer. The Reunion
Gate Team Leader is also responsible for collecting the Student Release
Log (Form E Appendix A) from the Team Members and have them readily
available to Incident Commander.
Reunion Gate Team Members
The members of the Reunion Gate Team are responsible for greeting
parents, guardians, and designees and reuniting them with their students
at the designated Reunion Gate. Specific duties of the members of the
Reunion Gate Team may include:
 Greeting parents, guardians, and designees at the Reunion Gate.
 Verifying the authenticity of the tags or other identifications.
87
 Dispatching Student Runners to Assembly Area to escort students
whose parents have come to claim them.
 Providing reassurance to parents, guardians, and designees and
directing them to the Reunion Area to wait for their children.
 Confirming students recognize the authorized adults who come to
claim them and requiring adult to sign student out of school.
 Completing Student Release Log (Form E, Appendix A) and submitting
them to the Reunion Gate Team Leader.
Supplies and Equipment





Hand-held radios
Tables and chairs (from nearby classrooms)
Keys to Reunion Gate
Materials for sign-out log
Student Release Log (Form E, Appendix A)
Assembly Location
Inside:
School Gym
Outside:
Teacher Parking Lot
The team is to assemble at the Reunion Area.
88
FIRE SUPPRESSION AND HAZMAT TEAM
The Fire Suppression and HazMat Team is responsible for extinguishing
fires and evaluating the potential release of chemicals during an
emergency. It is also responsible for evaluating the damages to school
property in an emergency. This team will coordinate with the Incident
Commander.
The Fire Suppression and HazMat Leader is also
responsible for gathering the Damage Assessment Report Form (Form F,
Appendix A) from the Team Members and have them readily available to
the Incident Commander.
Assignments
Fire Suppression and HazMat Team Leader: Norma De La Rosa,
Instructional. Assistant
Alternate Team Leader: Yvonne Cardona, Instructional Assistant
Roles and Responsibilities
Fire Suppression and HazMat Team Leader: Michael Ochoa
Alternate Leader: Ray Alvarado
Members: Alfredo Silva, Ricky Guzman, Johnny Esquer, Teachers
The Fire Suppression and HazMat Team Leader is responsible for
directing team activities and periodically interacting with the Incident
Command to identify problems and report status. The Fire Suppression
and HazMat Team Leader is also responsible for gathering the Damage
Assessment Report Forms (Form F, Appendix A) from the Team Members
and have them readily available to the Incident Commander.
Fire Suppression and HazMat Team Members
The members of the Fire Suppression and HazMat Team are responsible
for extinguishing fires, evaluating the potential release of chemicals during
an emergency, observing the campus, logging and reporting any damage
89
by radio to the Command Post during an emergency. Copies of the
Damage Assessment Report Form (Form F, Appendix A) will be submitted
to the Team Leader. Specific duties of the members of the Fire
Suppression and HazMat Team may include:
 Extinguishing fires on campus.
 Evaluating potential release of chemicals.
 Identifying damaged areas on the Damage Assessment Report Form
(Form F, Appendix A). Reporting will be supplemented by pictures if
appropriate.
 Locating and extinguishing small fires as appropriate.
 Checking gas meter and, if gas is leaking, shutting down gas supply.
 Shutting down electricity only if building has clear structural damage or
advised to do so by Command Post.
 Posting yellow caution tape around damaged or hazardous areas.
Supplies and Equipment







Vest or position identifier
Fire fighting equipment
Hand-held radio
Master keys
Clipboard with job duties
Fire fighting equipment
Carry bucket or duffel bag with goggles, flashlight, dust masks, yellow
caution tape, and utility shutoff tools
 Notebook containing site maps
 Damage Assessment Report Form (Form F, Appendix A)
Team Assembly Location
Inside:
ISS
Outside:
Front of School near parking lot
Team Members will initially meet at the inside location. If the inside
location is unavailable, Team Members will meet at the outside location.
90
COMMUNICATIONS
The Communications position is responsible for the analysis of emergency
information, identifying potential changes in emergency conditions, and
maintaining the “status board.”
Assignments
Communications Staff Member: Gilbert Barraza, Principal
Alternate Communications Staff Member: Gilbert Mendez, Cood. of Aca.
& Instr.
Roles and Responsibilities
The Communications Staff Member will collect, organize and analyze
situation information and provide periodic updates. Specific duties may
include:
 Updating site maps as reports and other information are received.
 Preserving maps as legal document.
 Using area-wide map to record information on major incidents such as
road closures, utility outages, etc.
 Developing situation reports for the Incident Command Team.
Supplies and Equipment





Hand-held radios
Paper, pens, dry-erase pens
File box(es)
Large site map of campus, laminated or covered with Plexiglas,
Map of county or local area
Assembly Location
The Communications Staff Member will report to the Command Post.
91
SCHOOL STAFF
California Government Code, Chapter 8, Section 3100 states: “…all public
employees are hereby declared to be disaster service workers subject to disaster
service activities as may be assigned to them by their superiors or by law.” In
accordance with these provisions, all staff members are considered “disaster
service workers” during emergencies and must remain on site to carry out
assigned responsibilities.
School staff should be familiar with emergency procedures and any assigned
responsibilities. During an emergency, staff will serve on response teams and
implement response procedures. If a teacher has been assigned to a position in
the following list, the teacher will first accompany the students to the Assembly
Area, where they will be reassigned to another teacher. The teacher will then
carry out assigned responsibilities.
92
PREPAREDNESS PROCEDURES
Management
1. The Principal will annually conduct an Emergency Hazard Assessment
to evaluate unique site characteristics and conditions in the adjoining
community that could cause an emergency incident. The Emergency
Hazard Assessment Summary (Form A, Appendix A) should be used
for this purpose.
2. The Principal will designate primary and secondary Command Post
locations and ensure that these locations are identified in Section 2.0.
3. The Principal will ensure effective communication between the
Command Post and Team Section Chiefs during an emergency.
These procedures will be included in the Section 2.0.
4. The Principal will ensure that members of the Incident Command
Team (Public Information Officer, Safety Coordinator, and Agency
Liaison), and all other team leaders and members are aware of their
responsibilities and assignments as defined in this section.
5. The Principal will ensure that emergency response actions are properly
documented as they occur, and that appropriate procedures are
included in this plan.
Planning/Intelligence
1. The Principal will ensure that all team members receive proper training
in the use of communication equipment.
2. The Principal will ensure all teams are provided with instructions for the
use and maintenance of maps and “status boards” at the Command
Post.
Operations
1. The Principal will ensure that this plan includes procedures for the
following:

Administering first aid;
93

Activating and performing search and rescue operations;

Ensuring site security;

Conducting damage assessments;

Evacuation; and

Student release operations.
2. The Principal will ensure appropriate training is provided for the
following teams:

First Aid/Medical Team;

Psychological First Aid Team;

Fire Suppression and HazMat Team

Search and Rescue Teams; and

Assembly Area Team.
3. The Principal will ensure that routine drills referenced in Section 6.7
are conducted at the school to rehearse emergency response
operations.

Drills will be conducted at elementary schools at least once per
month.

Drills will be conducted at secondary schools at least twice per
year.
Logistics
1. The Principal will ensure this plan includes appropriate procedures for
coordinating and assembling personnel and volunteers in the event of
an emergency.
2. The Principal will ensure that adequate emergency supplies are
maintained and readily available for emergency use. Please refer to
Section 2.0 for a list of supplies for each emergency team and Section
6.6 for the schools' emergency supplies.
Finance/Administration
The Principal will assure the following:
94
1. Purchase of all required emergency preparedness and response
equipment and supplies;
2. Tracking of emergency expenditures, and recovery of records
damaged or lost in an emergency.
95
INITIAL RESPONSE TO EMERGENCIES
When an emergency situation occurs, school personnel must quickly determine what
initial response actions are required. Determining the appropriate actions to take is a
three-step process: 1) identify the type of emergency; 2) identify the level of emergency;
and 3) determine immediate action(s) that may be required. Each of these steps is
discussed in the following sections. Procedures for specific response actions are
provided in Sections 4.0 and 5.0.
IDENTIFY TYPE OF EMERGENCY
The first step in responding to an emergency is to determine the type of
emergency that has occurred. Emergency procedures for the 18 different types
of emergencies listed below are provided in Section 5.0.
Aircraft Crash
Animal Disturbance
Armed Assault on Campus
Biological or Chemical Release
Bomb Threat
Bus Disaster
Disorderly Conduct
Earthquake
Explosion/Risk of Explosion
Fire in Surrounding Area
Fire On School Grounds
Flooding
Loss or Failure of Utilities
Motor Vehicle Crash
Psychological Trauma
Suspected Contamination of Food or Water
Threat of Violence
Unlawful Demonstration/Walkout
IDENTIFY LEVEL OF EMERGENCY
The second step in responding to an emergency is to determine the level of the
emergency. For schools, emergency situations can range from a small fire to a
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major earthquake. To assist schools in classifying emergency situations, a threetiered rating system is described below.
Level 1 Emergency: A minor emergency that is handled by school
personnel without assistance from outside agencies, e.g., a temporary
power outage, a minor earthquake, or a minor injury in the play yard.
Level 2 Emergency: A moderate emergency that requires assistance from
outside agencies, such as a fire or a moderate earthquake, or a suspected
act of terrorism involving the dispersion of a potentially hazardous
material, e.g., “unknown white powder”.
Level 3 Emergency: A major emergency event that requires assistance
from outside agencies such as a major earthquake, civil disturbance or a
large-scale act of terrorism. For Level 3 emergencies, it is important to
remember that the response time of outside agencies may be seriously
delayed.
DETERMINE IMMEDIATE RESPONSE ACTIONS
Once the type and extent of an emergency have been identified, school
personnel can determine if an immediate response action is required. The most
common immediate response actions initiated during school emergencies are:
Duck and Cover
Shelter-In-Place
Lock Down
Evacuate Building
Off-Site Evacuation
All Clear
Procedures for each of these are included in Section 4.0.
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IMMEDIATE RESPONSE ACTIONS
DUCK AND COVER
This action is taken to protect students and staff from flying or falling debris.
Description of Action
1. The Principal will make the following announcement on the PA system.
If the PA system is not available, the Principal will use other means of
communication, i.e., sending messengers to deliver instructions. The
Principal should be calm, convey reassuring comments that the
situation is under control and give clear directions.
“YOUR ATTENTION PLEASE. AS YOU ARE AWARE, WE ARE
EXPERIENCING SOME SEISMIC ACTIVITY. FOR EVERYONE’S
PROTECTION, ALL STUDENTS SHOULD FOLLOW STAFF DUCK
AND COVER PROCEDURES, WHICH MEAN YOU SHOULD BE IN A
PROTECTED POSITION UNDER A TABLE OR DESK, AWAY FROM
WINDOWS AND ANYTHING THAT COULD FALL AND HURT YOU.
HOLD THIS POSITION UNTIL THE SHAKE STOPS OR GIVEN
FURTHER INSTRUCTIONS.”
2. If inside, teachers will instruct students to duck under their desks and
cover their heads with their arms and hands.
3. If outside, teachers will instruct students to drop to the ground, place
their heads between their knees, and cover their heads with their arms
and hands.
4. Teachers and students should move away from windows.
SHELTER-IN-PLACE
This action is taken to place and/or keep students indoors in order to provide a
greater level of protection from airborne contaminants in outside air. Shelter-inPlace is implemented when there is a need to isolate students and staff from the
outdoor environment, and includes the shut down of classroom and/or building
HVAC systems. During Shelter-in-Place, no one should be exposed to the
outside air.
98
The difference between Shelter-in-Place and Lock Down is that the former
involves shut down of the HVAC systems, and allows for the free movement of
students within the building. However, classes in bungalows and buildings with
exterior passageways will have to remain in the classroom.
Description of Action
1. The Principal will make the following announcement on the PA system.
If the PA system is not available, the Principal will use other means of
communication, i.e., sending messengers to deliver instructions. The
Principal should be calm, convey reassuring comments that the
situation is under control and give clear directions.
“YOUR ATTENTION PLEASE. BECAUSE WE HAVE RECEIVED
INFORMATION REGARDING A HAZARD IN THE COMMUNITY, WE
ARE
INSTITUTING
SHELTER-IN-PLACE
PROCEDURES.
REMEMBER, THIS MEANS STUDENTS AND STAFF ARE TO
REMAIN INSIDE THE BUILDING AWAY FROM OUTSIDE AIR WITH
WINDOWS AND DOORS SECURELY CLOSED AND AIR
CONDITIONING UNITS TURNED OFF.
ALL STUDENTS AND
STAFF THAT ARE OUTSIDE ARE TO IMMEDIATELY MOVE TO THE
PROTECTION OF AN INSIDE ROOM. AS SOON AS WE HAVE
FURTHER INFORMATION, WE WILL SHARE IT WITH YOU.”
2. If inside, teachers will keep students in the classroom until further
instructions are given.
3. If outside, students will proceed to their classrooms if it is safe to do so.
If not, teachers or staff will direct students into nearby classrooms or
school buildings (e.g., auditorium, library, cafeteria, gymnasium).
Teachers should consider the location and proximity of the identified
hazard and, if necessary, proceed to an alternative indoor location.
4. Teachers are responsible to secure individual classrooms whereas the
Security/Utilities Team will assist in completing the procedures as
needed: shut down the classroom/building(s) HVAC system; turn off
local fans in the area; close and lock doors and windows; seal gaps
under doors and windows with wet towels or duct tape; seal vents with
99
aluminum foil or plastic wrap, if available; and turn off sources of
ignition, such as pilot lights.
LOCK DOWN
This action is taken when the threat of violence or gunfire is identified or directed
by law enforcement and it is necessary to prevent the perpetrator(s) from
entering occupied areas. During Lock Down, students are to remain in the
classrooms or designated locations at all time.
The difference between Shelter-in-Place and Lock Down is that the former
involves shut down of the HVAC systems, and allows for the free movement of
students within the building.
Description of Action
1. The Principal will make the following announcement on the PA system.
If the PA system is not available, the Principal will use other means of
communication, i.e., sending messengers to deliver instructions. The
Principal should be calm, convey reassuring comments that the
situation is under control and give clear directions.
“YOUR ATTENTION PLEASE.
WE HAVE AN EMERGENCY
SITUATION AND NEED TO IMPLEMENT LOCK DOWN
PROCEDURES. TEACHERS ARE TO LOCK CLASSROOM DOORS
AND KEEP ALL STUDENTS INSIDE THE CLASSROOM UNTIL
FURTHER NOTICE. DO NOT OPEN THE DOOR UNTIL NOTIFIED
BY AN ADMINISTRATOR OR LAW ENFORCEMENT. IF OUTSIDE,
STUDENTS AND STAFF ARE TO PROCEED INSIDE THE NEAREST
BUILDING OR CLASSROOM.”
2. If inside, teachers will instruct students to lie on the floor, lock the
doors, and close any shades or blinds if it appears safe to do so.
3. If outside, students will proceed to their classrooms if it is safe to do so.
If not, teachers or staff will direct students into nearby classrooms or
school buildings (e.g., auditorium, library, cafeteria, gymnasium).
100
4. Teachers and students will remain in the classroom or secured area
until further instructions are given by the Principal or law enforcement.
5. The front entrance is to be locked and no visitors other than
appropriate law enforcement or emergency personnel, have to be
allowed on campus.
EVACUATE BUILDING
This action is taken after the decision is made that it is unsafe to remain in the
building.
Description of Action
1. The Principal will make the following announcement on the PA system.
If the PA system is not available, the Principle will use other means of
communication, i.e., sending messengers to deliver instructions. The
Principal should be calm, convey reassuring comments that the
situation is under control and give clear directions.
“YOUR ATTENTION PLEASE.
WE NEED TO INSTITUTE AN
EVACUATION OF ALL BUILDINGS. TEACHERS ARE TO TAKE
THEIR STUDENTS TO THE ASSEMBLY AREA AND REPORT TO
THEIR DESIGNATED AREA. STUDENTS ARE TO REMAIN WITH
THEIR TEACHER. TEACHERS NEED TO TAKE THEIR ROLLBOOK
AND LOCK THE CLASSROOM WHEN ALL STUDENTS HAVE
EXITED THE CLASSROOM.”
2. The Principal will initiate a fire alarm.
3. Teachers will instruct students to evacuate the building, using
designated routes, and assemble in their assigned Assembly Area.
4. Teachers will take the student roster when leaving the building and
take attendance once the class is assembled in a safe location.
5. Once assembled, teachers and students will stay in place until further
instructions are given.
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OFF-SITE EVACUATION
This action is taken after a decision is made that it is unsafe to remain on the
campus, and evacuation to an off-site assembly area is required.
Description of Action
1. The Principal will make the following announcement on the PA system.
If the PA system is not available, the Principle will use other means of
communication, i.e., sending messengers to deliver instructions. The
Principal should be calm, convey reassuring comments that the
situation is under control and give clear directions.
“YOUR ATTENTION PLEASE. WE NEED TO INSTITUTE AN OFFSITE EVACUATION. TEACHERS ARE TO TAKE THEIR STUDENTS
TO THE OFF-SITE ASSEMBLY AREA AND REPORT TO THEIR
DESIGNATED AREA. STUDENTS ARE TO REMAIN WITH THEIR
TEACHER. TEACHERS NEED TO TAKE THEIR ROLLBOOK AND
LOCK THE CLASSROOM WHEN ALL STUDENTS HAVE EXITED
THE CLASSROOM.”
2. The Principal will determine the safest method for evacuating the
campus. This may include the use of school buses or simply walking
to the designated off-site location. The off-site assembly areas are
indicated on the Vicinity Map in Appendix C.
3. Teachers will secure the student roster when leaving the building and
take attendance once the class is assembled in a pre-designated safe
location.
4. Once assembled off-site, teachers and students will stay in place until
further instructions are given.
5. In the event clearance is received from appropriate agencies, the
Principal may authorize students and staff to return to the classrooms.
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ALL CLEAR
This action is taken to notify teachers that normal school operations can resume.
Description of Action
1. The Principal will make the following announcement on the PA
system. If the PA system is not available, the Principal will use other
means of communication, i.e., sending messengers to deliver
instructions.
“YOUR ATTENTION PLEASE. IT IS NOW OK TOO RETURN TO
YOUR CLASSROOM AND RESUME NORMAL OPERATIONS. I
WOULD LIKE TO THANK AND COMMEND STUDENTS AND STAFF
FOR THEIR COOPERATION.”
2. This action signifies the emergency is over.
3. If appropriate, teachers should immediately begin discussions and
activities to address students’ fears, anxieties, and other concerns.
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EMERGENCY PROCEDURES
This section describes the specific procedures school staff will follow during the
eighteen emergencies listed below:
Aircraft Crash
Animal Disturbance
Armed Assault on Campus
Biological or Chemical Release
Bomb Threat
Bus Disaster
Disorderly Conduct
Earthquake
Explosion/Risk of Explosion
Fire in Surrounding Area
Fire On School Grounds
Flooding
Loss or Failure of Utilities
Motor Vehicle Crash
Psychological Trauma
Suspected Contamination of Food or Water
Threat of Violence
Unlawful Demonstration/Walkout
It is important to note that school administrators are responsible for the health and
safety of students and staff during an emergency. Although the following procedures
refer to specific actions, school administrators must exercise discretion in implementing
standardized procedures, and should consider modifications as necessary to assure the
health and safety of all personnel during an emergency.
In the following procedures, the Principal or designee will be referred to as “School
Administrator”.
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AIRCRAFT CRASH
This procedure addresses situations involving an Aircraft Crash on or in
proximity to school property. If a crash results in a fuel or chemical spill on
school property, refer to Section 5.4, Biological or Chemical Release. If a crash
results in a utility interruption, refer to Section 5.13, Loss or Failure of Utilities.
Procedure
1.
The School Administrator will initiate appropriate Immediate Response
Actions, which may include DUCK AND COVER, SHELTER-IN-PLACE,
EVACUATE BUILDING, or OFF-SITE EVACUATION as described in
Section 4.0.
2.
If the School Administrator issues the EVACUATE BUILDING action, staff
and students will evacuate the buildings using prescribed routes or other
safe routes to the Assembly Area.
3.
In the event of an evacuation, teachers will bring their student roster and
take attendance at the Assembly Area to account for students. Teachers
will notify the Assembly Area Team of missing students.
4.
The School Administrator will call “911” and Calexico Police Department
(760)768-2140 and will provide the exact location (e.g., building or area)
and nature of emergency.
5.
If on school property, the Security/Utilities Team will secure the crash area
to prevent unauthorized access. If the crash results in a fuel or chemical
spill on school property, refer to Section 5.4. If the crash results in a utility
interruption, refer to Section 5.13.
6.
The School Administrator will direct the Fire Suppression and HazMat
Team to organize fire suppression activities until the Fire Department
arrives.
7.
The First Aid/Medical Team will check injuries to provide appropriate first
aid.
8.
The School Administrator will call the office of the Local District
Superintendent.
A member of this group will call the Office of
Communications with information on this situation as appropriate.
9.
Any affected areas will not be reopened until the Los Angeles County
HazMat or appropriate agency provides clearance and the School
Administrator issues authorization to do so.
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10.
The Psychological First Aid Team will convene onsite and begin the
process of counseling and recovery as appropriate.
11.
If it is unsafe to remain on campus, the School Administrator will initiate an
OFF-SITE EVACUATION, as described in Section 4.0 if warranted by
changes in conditions.
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ANIMAL DISTURBANCE
This procedure should be implemented when the presence of a dog, coyote,
mountain lion or any other wild animal threatens the safety of students and staff.
Procedure
1.
The School Administrator will initiate appropriate Immediate Response
Actions, which may include LOCK DOWN or EVACUATE BUILDING as
described in Section 4.0.
2.
Upon discovery of an animal, staff members will attempt to isolate the
animal from students, if it is safe to do so. If the animal is outside,
students will be kept inside. If the animal is inside, students will remain
outside in an area away from the animal. It is suggested closing doors or
locking gates as means to isolate the animal.
3.
If additional outside assistance is needed, the School Administrator will
call “911”, Calexico Police Department (760)768-2140 Animal Control
and/or the Department of Fish and Game [ Enter Phone Number] and
provide the location of the animal and nature of emergency.
4.
If a staff member or student is injured, the School Nurse, the parent, and
Student Medical Services will be notified.
5.
The School Administrator will initiate an OFF-SITE EVACUATION, as
described in Section 4.0, if warranted by changes in conditions at the
school.
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ARMED ASSAULT ON CAMPUS
An Armed Assault on Campus involves one or more individuals who attempt to
take hostages or cause physical harm to students and staff. Such an incident
may involve individuals who possess a gun, a knife or other harmful device.
Procedure
1.
Upon first indication of an armed assault, personnel should immediately
notify the School Administrator.
2.
The School Administrator will initiate the appropriate Immediate Response
Action(s), which may include SHELTER-IN-PLACE, LOCK DOWN,
EVACUATE BUILDING or OFF-SITE EVACUATION as described in
Section 4.0.
3.
The School Administrator will call “911” and School Police [Enter Phone
Number], and provide the exact location and nature of the incident. The
School Administrator should designate a person to remain online with
Police if safe to do so. If there is an assigned officer on campus, they
shall be notified.
4.
Staff should take steps to calm and control students, and if safe to do so,
attempt to maintain separation between students and the perpetrator.
5.
Staff should maintain order in all areas of assembly or shelter, and should
await the arrival of law enforcement.
6.
After the perpetrator(s) has been neutralized, the School Administrator will
conduct a headcount of students and staff, and will notify law enforcement
of any missing persons.
7.
The First Aid/Medical Team will work with local authorities to ensure
injured students and staff receive medical attention.
8.
The Security/Utilities Team will control all points of entry to the school.
9.
The School Administrator will prepare a verified list of casualties, and the
locations to which they were transported. The School Administrator will
confer with the Psychological First Aid Team to ensure the notification of
parents and family members.
10.
All media inquiries will be referred to the designated Public Information
Officer.
11.
The School Administrator will debrief staff and school police officers.
108
Biological or Chemical Release
A Biological or Chemical Release is an incident involving the discharge of a
biological or chemical substance in a solid, liquid or gaseous state. Such
incidents may also include the release of radioactive materials. Common
chemical threats within or adjacent to schools include the discharge of acid in a
school laboratory, an overturned truck of hazardous materials in proximity of the
school, or an explosion at a nearby oil refinery or other chemical plant.
The following indicators may suggest the release of a biological or chemical
substance: Multiple victims suffering from watery eyes, twitching, choking or loss
of coordination, or having trouble breathing. Other indicators may include the
presence of distressed animals or dead birds.
This procedure deals with three possible scenarios involving the release of
biochemical substances: Scenario 1 - Substance released inside a room or a
building; Scenario 2 - Substance released outdoors and localized; and Scenario
3 - Substance released in surrounding community. It is necessary to first
determine which scenario applies and then implement the appropriate response
procedures listed below.
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Procedure
SCENARIO 1: SUBSTANCE RELEASED INSIDE A ROOM OR BUILDING
1.
The School Administrator will initiate the EVACUATE BUILDING action as
described in Section 4.0. Staff will use designated routes or other
alternative safe routes to an assigned Assembly Area, located upwind of
the affected room or building.
2.
The School Administrator will call “911”, School Police Officer and the
Calexico Police Department (760) 768-2140 and will provide the exact
location (e.g., building, room, area) and nature of emergency.
3.
The School Administrator will notify the Local District Superintendent of
the situation.
4.
The School Administrator will instruct the Security/Utilities Team to isolate
and restrict access to potentially contaminated areas.
5.
The Security/Utilities Team will turn off local fans in the area of the
release, close the windows and doors, and shut down the building’s air
handling system.
6.
Persons who have come into direct contact with hazardous substances
should have affected areas washed with soap and water. Immediately
remove and contain contaminated clothes. Do not use bleach or other
disinfectants on potentially exposed skin. Individuals that have been
contaminated “topically” by a liquid should be segregated from unaffected
individuals (isolation does not apply to widespread airborne releases). A
member of the First Aid/Medical Team should assess the need for medical
attention.
7.
The Assembly Area Team will prepare a list of all people in the affected
room or contaminated area, specifying those who may have had actual
contact with the substance. The Assembly Area Team will provide the list
to the School Administrator and the emergency response personnel.
8.
The School Administrator will complete the Biological and Chemical
Release Response Checklist (Form B, Appendix A).
9.
The Psychological First Aid Team will convene onsite and begin the
process of counseling and recovery.
10.
Any affected areas will not be reopened until the Los Angeles County
HazMat or appropriate agency provides clearance and the School
Administrator gives authorization to do so.
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SCENARIO 2: SUBSTANCE RELEASED OUTDOORS AND LOCALIZED
1.
The School Administrator will immediately direct staff to remove students
from the affected areas to an area upwind from the release. The School
Administrator will, if necessary, initiate the EVACUATE BUILDING action
as described in Section 4.0.
2.
The Security/Utilities Team will establish a safe perimeter around the
affected area and ensure personnel do not reenter the area.
3.
The School Administrator will call “911”, Calexico Police Department (760)
768-2140 and will provide the exact location and nature of emergency.
4.
The School Administrator will notify the Local District Superintendent of
the situation.
5.
The Security/Utilities Team will turn off local fans in the area of the
release, close the windows and doors and shut down the air handling
systems of affected buildings.
6.
Persons who have come into direct contact with hazardous substances
should have affected areas washed with soap and water. Immediately
remove and contain contaminated clothes. Do not use bleach or other
disinfectants on potentially exposed skin. Individuals that have been
contaminated “topically” by a liquid should be segregated from unaffected
individuals (isolation does not apply to widespread airborne releases). A
member of the First Aid/Medical Team should assess the need for medical
attention.
7.
The Assembly Area Team will prepare a list of all people in areas of
contamination, especially those who may have had actual contact with the
substance. The Assembly Area Team will provide the list to the School
Administrator and the emergency response personnel.
8.
The Psychological First Aid Team will convene onsite and begin the
process of counseling and recovery.
9.
Any affected areas will not be reopened until the appropriate agency
provides clearance and the School Administrator gives authorization to do
so.
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SCENARIO 3: SUBSTANCE RELEASED IN SURROUNDING COMMUNITY
1.
If the School Administrator or local authorities determine a potentially toxic
substance has been released to the atmosphere, the School Administrator
will initiate SHELTER-IN-PLACE as described in Section 4.0.
2.
Upon receiving the SHELTER-IN-PLACE notification, the Security/Utilities
Team will turn off local fans in the area; close and lock doors and
windows; shut down all buildings’ air handling systems; seal gaps under
doors and windows with wet towels or duct tape; seal vents with aluminum
foil or plastic wrap, if available; and turn off sources of ignition, such as
pilot lights.
3.
Staff and students located outdoors will be directed to proceed
immediately to nearby classrooms or buildings (e.g., auditorium, library,
cafeteria, gymnasium). Teachers should communicate their locations to
the School Administrator, using the PA system or other means without
leaving the building.
4.
The School Administrator will call “911”, Calexico Police Department
(760)-768-2140 and will provide the exact location and nature of
emergency.
5.
The School Administrator will notify the Local District Superintendent of
the situation.
6.
The School Administrator will turn on a radio or television station to
monitor information concerning the incident.
7.
The school will remain in a SHELTER-IN-PLACE condition until
appropriate agency provides clearance, or staff is otherwise notified by the
School Administrator.
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Shooting Incident
1.
Call 911:
Make sure to give street and directional position
2.
Point Administrator Meets CPD at Command Post:
Point Admin. Immediately meets CPD to begin proceedings.
3.
Communication System- 4 bells and Activate Phone Tree:




4.
Four bells will ring to alert teachers/students to a lockdown situation.
Phone tree will be activated. Speak clearly, calmly and repeat several times “We
have lockdown situation, begin lockdown procedures now.”
Give periodic instructions (every 10-15 minutes). Use words such as “We are in a
CONTAINED lockdown situation.” (Teachers will know law enforcement is in control.)
“REMAIN in a lockdown situation until you are released by a law enforcement
official.” (Will let teachers know the evacuation process has begun.)
“STAFF” will receive updates via e-mail.
CALL DISTRICT OFFICE:
Contact District Office. Call Superintendent’s Office. Have phone numbers prerecorded on NEXTEL phone. Have radio codes for other district personnel.
5.
LOCKDOWN instructions:

Lockdown for classroom: Teachers are to immediately close the classroom door.
Teachers should remain stationed at the door. They are to be alert to students
entering from the corridors and open the door for them. Students are to get on the
floor near the wall. Curtains can be pulled (although SWAT teams prefer curtains to
be open, teachers & students feel more secure and save with the curtains pulled.)
Teachers are to remain calm. NO student is to be let out of the class FOR ANY
REASON during a lockdown. DO NOT CALL the office to ask questions. The clerks
will be working with law enforcement officials.
Teachers are not to turn on radios or televisions in classrooms.
(Many students may run off campus if incident occurs during break time, but attempt
to get students inside. Do not chase students if they run. Let them go and remain
with students in your class.)

6.
Lockdown for Administration Office, Library and Resource: Meet with staff of each
office and pre-determine rooms where staff can safely go into lockdown.
CRISIS FOLDERS:
Crisis folders will include the following information:
 Lockdown procedures
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






One green piece of paper: tape in window if students are all OK in your class & no
injuries.
One red piece of paper: tape in window if there is an injured student in your class
No piece of paper: indicates a potential problem
Hanging ID nametag for teacher: MAINS ELEMENTARY STAFF. Print on hot pink
paper.
Class list
Procedures for Earthquake and Fire Drills
Map of school evacuation plan
Crisis Folders will also be available in areas of office staff: Main office, library and
resource room.
7.
ROLES/POSITIONS:
Staff IMMEDIATELY assumes pre-determined positions. Proceed to area immediately.
POINT PERSON CENTRAL COMMPAND POST- Principal
PHONE TREE/BELL-Principal/AP/Admin. Asst./Clerks
MEDIA-District Superintendent/Principal
OFFICE/RECORDS: Principal/AP/Clerks
STAGING/REUNION-Principal/AP/Instructional Asst./Custodian
MEDICAL- Health Clerk
POINT/COMMAND POST:
 Administrator immediately proceeds to command post.
 Will remain in radio contact with other administrators. This administrator will
coordinate efforts and will be the key decision-making individual.
OFFICE/RECORDS:
Front Office Personnel: Tina and Cynthia will have access to student records.
 Record student name & number of all injured students. This information will be sent
by individual in charge of Medical (see above). Keep the up to date list. Print
CENSUS information for all individuals.
 List hospital victim is taken to.
 If applicable, print ALL information for potential suspect from the student records
system.
 Obtain emergency information on students and staff from office records.
 Contact parents/guardians of injured students or spouse/parents of staff member
injured.
STAGING/REUNION:



Staging/Reunion Admin will use same system for checking students IN that is
currently used in the fire drill evacuations: Teacher takes roll once at the
staging/reunion. Teacher sends “Teacher’s Report” form to flagged area.
Students will check OUT when picked up by parents at designated areas.
Admin will have pre-selected staff to handle different job responsibilities at
staging/reunion area.
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MEDICAL:




8.
Medical Admin will check in with Fire Department and emergency medical
technicians at Medical Communications area.
Teachers will identify ANY medical needs and advise Medical Admin of the need and
include student identification and location.
Medical Admin will help identify victims and track: Name of victim, injuries sustained,
and hospital the victim was transported to.
Admin will contact Office/Records with this information
EVACUATION:
Teacher evacuates with students when released by law enforcement official. Teacher
escorts students to staging area. Teachers then report to staging area ADMIN for
assignment. Teachers remain until released by staging ADMIN.
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BOMB THREAT
Response to a Bomb Threat is initiated upon the discovery of a suspicious package on
campus grounds or receipt of a threatening phone call that may present a risk of an
explosion.
Procedure
1.
If the threat is received by telephone, the person receiving the call should attempt
to keep the caller on the telephone as long as possible and alert someone else to
call “911” – telling the operator, “This is [state name] from [state school].
We are receiving a bomb threat on another line. The number of that line is
[state phone number].”
2.
The person answering the threat call should ask the following questions, record
the answers and then immediately notify the School Administrator:








When is the bomb going to explode?
Where is it?
What will cause it to explode?
What kind of bomb is it?
Who are you?
Why are you doing this?
What can we do for you to avoid the bomb from exploding?
How can you be contacted?
3.
The School Administrator will direct the Search and Rescue Team(s) to search
for suspicious packages, boxes or foreign objects. While conducting the search,
all cell phones, beepers and hand-held radios should be turned off since many
modern day explosive devices can be triggered by radio frequencies.
4.
If a suspicious object is identified, one member of the Search and Rescue Team
will report the discovery to the School Administrator while the remaining team
members attempt to secure the immediate area.
5.
No attempt should be made to investigate or examine the object.
6.
After the search, the School Administrator will determine the appropriate
Immediate Response Action(s) to announce, which may include DUCK AND
COVER, LOCK DOWN, EVACUATE BUILDING or OFF-SITE EVACUATION as
described in Section 4.0.
7.
When a suspicious object or bomb is found, the School Administrator shall issue
the EVACUATE BUILDING action. Staff and students will evacuate the building
using prescribed routes or other safe routes to the Assembly Area.
8.
In the event of an evacuation, Teachers will bring their student roster and take
attendance at the Assembly Area to account for students. Teachers will notify
the Assembly Area Team of missing students.
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9.
The School Administrator will notify “911”, if not previously notified, and Calexico
Police Department (760)768-2140 and will provide the exact location (e.g.,
building, room, area) of the potential bomb, if known.
10.
The School Administrator will notify the Local District Superintendent of the
situation.
11.
The Psychological First Aid Team will convene onsite and begin the process of
counseling and recovery.
12.
Do not resume school activities until the affected buildings have been inspected
by proper authorities and determined to be safe. The School Administrator will
give the ALL CLEAR signal as described in Section 4.0 when appropriate.
13.
The School Administrator will initiate an OFF-SITE EVACUATION, as described
in Section 4.0 if warranted by changes in conditions.
14.
After the incident is over, the School Administrator will complete the Bomb Threat
Report (Form C, Appendix A).
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BUS DISASTER
These procedures are for use by bus drivers and school administrators in the event of an
earthquake, serious bus accident, or other emergency that occurs while students are on
a field trip or being transported to or from school. If there are no students on the bus,
drivers should report to Maintenance and Operation and /or district personnel or the
nearest school.
This section addresses three possible scenarios involving a bus disaster: Scenario 1 Earthquake; Scenario 2 - Flood; and Scenario 3 - Serious Accident or Bus Fire. Bus
drivers should first determine which scenario applies and then implement the appropriate
response procedures. A copy of these procedures shall be kept in the emergency
packet of each school bus. It is important to note that drivers may need to make
spontaneous independent decisions, based on the nature of the emergency, age of
children, location of bus, or other unique circumstances
Procedure
SCENARIO 1: EARTHQUAKE
1.
The driver should issue DUCK AND COVER action as described in Section 4.0.
2.
Stop the bus away from power lines, bridges, overpasses, buildings, possible
landslide conditions, overhanging trees, or other dangerous situations.
3.
Set brake, turn off ignition, and wait for shaking to stop.
4.
Check for injuries and provide first aid as appropriate.
5.
If the bus is disabled, stay in place until help arrives.
6.
Contact the School Administrator to report location and condition of students and
the bus.
7.
The School Administrator will determine what additional appropriate
notification(s) should be made and will brief the office of the Local District
Superintendent.
8.
If instructed to continue route, the driver should:
9.

If en route to school, continue to pick up students.

If dropping students off, continue to do so provided there is a responsible
adult at the bus stop. If there is no responsible adult at the bus stop, refer to
Number 9 below.
If it is impossible to return to school, proceed to the nearest designated shelter
indicated on the bus route map. Upon arriving at the shelter, notify the School
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Administrator. Remain with the children until further instructions are received
from the School Administrator.
10.
In all instances, the driver should not attempt to cross bridges, overpasses, or
tunnels that may have been damaged.
11.
The driver will account for all students and staff throughout the emergency.
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SCENARIO 2: FLOOD
1.
DO NOT drive through flooded streets and/or roads.
2.
Take an alternate route or wait for public safety personnel to determine
safety.
3.
If the bus is disabled, stay in place until help arrives.
4.
Contact the School Administrator and District Maintenance Department to
report location and condition of students.
5.
The School Administrator will determine what additional appropriate
notification(s) should be made and will brief the office of the Local District
Superintendent.
6.
In all instances, do not attempt to cross damaged bridges or overpasses.
7.
The driver will account for all students and staff throughout the
emergency.
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SCENARIO 3: SERIOUS ACCIDENT OR BUS FIRE
1.
Park the bus in a safe location.
2.
Set the emergency brake and turn off the ignition.
3.
Evacuate the bus in the event of a fire.
4.
Check for injuries and provide appropriate first aid.
5.
Call “911” and School Police (760)768-2140 and provide exact location of
the bus and wait for arrival of emergency responders.
6.
Contact the School Administrator and District Mainenance Department to
report location and condition of students.
7.
The School Administrator will determine what additional appropriate
notification(s) should be made and will brief the office of the Local District
Superintendent.
8.
Stay with the disabled bus until help arrives.
9.
The driver will account for all students and staff throughout the
emergency.
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DISORDERLY CONDUCT
Disorderly Conduct may involve a student or staff member exhibiting threatening or
irrational behavior. If the perpetrator is armed, refer to Section 5.3, Armed Assault on
Campus.
Procedure
1.
Upon witnessing a Disorderly Conduct, staff should take steps to calm and
control the situation and attempt to isolate the perpetrator from other students
and staff, if it is safe to do so.
2.
Staff will immediately notify the School Administrator.
3.
The School Administrator will initiate the appropriate Immediate Response
Actions, which may include SHELTER-IN-PLACE, LOCK DOWN, EVACUATE
BUILDING or OFF-SITE EVACUATION as described in Section 4.0.
4.
The School Administrator will call Calexico Police Department (760)768-2140,
and provide the exact location and nature of the incident. If determined to be
appropriate, the School Administrator will call “911”.
5.
If an immediate threat is not clearly evident, the School Administrator or a staff
member may attempt to diffuse the situation. Approach the perpetrator in a calm,
non-confrontational manner and request he or she leave the campus. Avoid any
hostile situations.
6.
If the perpetrator is a student, an attempt should be made to notify the family.
(Family members may provide useful information on handling the situation.)
7.
The School Administrator will notify the Local District Superintendent of the
situation.
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EARTHQUAKE
Earthquakes generally occur without warning and may cause minor to serious ground
shaking, damage to buildings, and injuries. It is important to note that even a mild
tremor can create a potentially hazardous situation and the following procedures should
be implemented in response to all earthquakes regardless of magnitude.
Procedure
Note: Keep calm and remain where you are. Assess the situation, and then act.
Remember, most injuries or deaths are the direct cause of falling or flying debris.
1.
Upon the first indication of an earthquake, teachers should direct students to
DUCK AND COVER as described in Section 4.0.
2.
Move away from windows and overhead hazards to avoid glass and falling
objects.
3.
When the shaking stops, the School Administrator will initiate the EVACUATE
BUILDING action as described in Section 4.0. Staff and students will evacuate
the buildings using prescribed routes or other safe routes to the Assembly Area.
4.
In the event of an evacuation, Teachers will bring their student roster and take
attendance at the Assembly Area to account for students. Teachers will notify
the Assembly Area Team of missing students.
5.
The School Administrator will direct the Security/Utilities Team to post guards a
safe distance away from building entrances to prevent access.
6.
The Security/Utilities Team will notify school personnel of fallen electrical wires
and instruct them to avoid touching the fallen wires.
7.
The First Aid/Medical Team will check for injuries and provide appropriate first
aid.
8.
The School Administrator will direct the Security/Utilities Team to notify the
appropriate utility company of damages (e.g., gas, power, water, or sewer).
9.
If the area appears safe, the Search and Rescue Team will make an initial
inspection of school buildings to identify any injured or trapped students or staff.
10.
The School Administrator will contact the Local District Superintendent to
determine additional actions that may be necessary. In turn, the actions will be
communicated to the District's Office of Communications.
11.
The School Administrator will contact the Local District Facilities Director to
ensure buildings are safe for reoccupancy. When safe to do so, the Fire
Suppression and HazMat Team will conduct an inspection of school buildings.
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The Fire Suppression and HazMat Team will maintain a log of their findings, by
building, and provide a periodic report to the Incident Commander.
12.
Any affected areas will not be reopened until the Local District Facilities provides
clearance and the School Administrator gives authorization to do so.
13.
The School Administrator will initiate an OFF-SITE EVACUATION, as described
n Section 4.0, if warranted by changes in conditions at the school.
In the event an earthquake occurs during non- school hours:
1.
The School Administrator and the Plant Manager will assess damages to
determine any necessary corrective actions. The School Administrator may
direct the Fire Suppression and HazMat Team to participate in the assessment.
2.
The School Administrator should confer with the Local District Superintendent on
identified damages to determine if the school should be closed.
3.
If the school must be closed, the School Administrator will activate Parent Alert
System and School Personnel Alert System as referenced in Section 5.0.
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EXPLOSION/RISK OF EXPLOSION
This section addresses four possible scenarios involving an Explosion/Risk of
Explosion: Scenario 1 - Explosion on school property; Scenario 2 – Risk of
explosion on school property; Scenario 3 - Explosion or risk of explosion in a
surrounding area, and Scenario 4 – Nuclear blast or explosion involving
radioactive materials. [A nuclear blast is characterized by a sequence of intense
light and heat, air pressure wave, expanding fireball, and subsequent radioactive
fallout.]. It is necessary to first determine which scenario applies and then
implement the appropriate response procedures. For “Bomb Threats”, refer to
Section 5.5.
Procedure
SCENARIO 1: EXPLOSION ON SCHOOL PROPERTY
1.
In the event of an explosion, all persons should initiate DUCK AND
COVER as described in Section 4.0.
2.
The School Administrator will consider the possibility of another imminent
explosion and take appropriate action.
3.
After the explosion, the School Administrator will initiate appropriate
Immediate Response Actions, which may include SHELTER-IN-PLACE,
EVACUATE BUILDING or OFF-SITE EVACUATION as described in
Section 4.0. Evacuation may be warranted in some buildings and other
buildings may be used as shelter.
4.
In the event of an evacuation, staff and students will use prescribed routes
or other safe routes and proceed to the Assembly Area.
5.
In the event of an evacuation, Teachers will bring their student roster and
take attendance at the Assembly Area to account for students. Teachers
will notify the Assembly Area Team of missing students.
6.
The School Administrator will call “911” and School Police Officer and
Calexico Police Department (760) 768-2140 will provide the exact location
(e.g., building, room, area) and nature of emergency.
7.
The First Aid/Medical Team will check for injuries and provide appropriate
first aid.
8.
Staff should attempt to suppress fires with extinguishers. Note: Ensure
the use of proper type of extinguishers, i.e. Class A, B or C for ordinary
125
combustibles; Class B or C for fires involving flammable liquids; or Class
C only for fires involving electrical equipment.
9.
The Security/Utilities Team Leader will notify the appropriate utility
company of any damages to water lines, sewers, power lines and other
utilities.
10.
The School Administrator will notify the Local District Superintendent of
the situation.
A member of this group will call the Office of
Communications with information on the situation.
11.
The Security/Utilities Team Leader will post guards a safe distance away
from the building entrance to prevent persons entering the school
buildings.
12.
When it is determined safe to enter affected areas, the School
Administrator will advise the Search and Rescue Team to initiate search
and rescue activities.
13.
The School Administrator will contact the Local District Facilities Director
to ensure buildings are safe for reoccupancy. When safe to do so, the
Fire Suppression and HazMat Team will conduct an inspection of school
buildings. The Fire Suppression and HazMat Team will maintain a log of
their findings, by building, and provide a periodic report to the Incident
Commander.
14.
Any areas affected by the explosion will not be reopened until appropriate
agency provides clearance and the School Administrator gives
authorization to do so.
15.
The School Administrator will initiate an OFF-SITE EVACUATION, as
described in Section 4.0 if warranted by changes in conditions
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SCENARIO 2: RISK OF EXPLOSION ON SCHOOL PROPERTY
1.
The School Administrator will initiate appropriate Immediate Response
Actions, which may include DUCK AND COVER, SHELTER-IN-PLACE,
EVACUATE BUILDING, or OFF-SITE EVACUATION as described in
Section 4.0.
2.
If the School Administrator issues EVACUATE BUILDING action, staff and
students will evacuate the building using prescribed routes or other safe
routes to the Assembly Area.
3.
In the event of an evacuation, Teachers will bring their student roster and
take attendance at the Assembly Area to account for students. Teachers
will notify the Assembly Area Team of missing students.
4.
The School Administrator will call “911” and School Police and Calexico
Police Department (760) 768-2140 and will provide the exact location
(e.g., building, room, area) and nature of emergency.
5.
Staff should attempt to suppress fires with extinguishers. Note: Ensure
the use of proper type of extinguishers, i.e. Class A, B or C for ordinary
combustibles; Class B or C for fires involving flammable liquids; or Class
C only for fires involving electrical equipment.
6.
The School Administrator will advise the Search and Rescue Team to
initiate rescue operations.
7.
The Security/Utilities Team Leader will notify the appropriate utility
company of any damages to water lines, sewers, power lines and other
utilities.
8.
The School Administrator will notify the Local District Superintendent of
the situation.
9.
All affected areas will not be reopened until the appropriate agency
provides clearance and the School Administrator issues authorization to
do so.
10.
In the event of an explosion on campus, refer to procedures listed under
Scenario 1 above.
11.
The School Administrator will initiate an OFF-SITE EVACUATION, as
described in Section 4.0 if warranted by changes in conditions.
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SCENARIO 3: EXPLOSION OR RISK OF EXPLOSION IN SURROUNDING AREA
1.
The School Administrator will initiate the SHELTER-IN-PLACE response
action as described in Section 4.0.
2.
The School Administrator will notify “911” and Calexico Police Department
(760) 768-2140 and will provide the exact location (e.g., building, area)
and nature of emergency.
3.
The School Administrator will take further actions as needed.
4.
The school will remain in a SHELTER-IN-PLACE condition until the
appropriate agency provides clearance and the School Administrator
issues further instructions.
128
SCENARIO 4: NUCLEAR BLAST OR EXPLOSION INVOLVING RADIOACTIVE MATERIALS
1.
The School Administrator will initiate the SHELTER-IN-PLACE response
action as described in Section 4.0.
2.
When sheltering, personnel should try to establish adequate barriers or
shielding (e.g. concrete walls, metal doors) between themselves and the
source of the blast or explosion, and should avoid sheltering near exterior
windows.
3.
The School Administrator will notify “911” and School Police [Enter Phone
Number] and provide details on the area and personnel affected at the
school.
4.
After the initial blast, remove students from rooms with broken windows,
extinguish fires, provide first aid, and relocate students from upper floors if
possible.
5.
The Security/Utilities team will turn off the school’s main gas supply (refer
to the Site Plot Plan in Appendix C for gas supply shut off valve), local
fans in the area; close and lock doors and windows; shut down all
buildings’ air handling systems; seal gaps under doors and windows with
wet towels or duct tape; seal vents with aluminum foil or plastic wrap, if
available; and turn off sources of ignition, such as pilot lights.
6.
The School Administrator will monitor radio or television announcements
and initiate further actions as appropriate.
7.
At the School Administrator’s discretion, and only if safe to do so,
designated personnel should attempt to distribute emergency supplies
including food and water.
8.
The school will remain in a SHELTER-IN-PLACE condition until the
appropriate agency provides clearance and the School Administrator
issues further instructions.
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FIRE IN SURROUNDING AREA
This procedure addresses the situation where a fire is discovered in an area adjoining
the school. The initiated response actions should take into consideration the location
and size of the fire, its proximity to the school and the likelihood that the fire may affect
the school.
Procedure
1.
The School Administrator will initiate the appropriate Immediate Response
Actions, which may include SHELTER-IN-PLACE, LOCK DOWN, EVACUATE
BUILDING or OFF-SITE EVACUATION as described in Section 4.0.
2.
The School Administrator will notify “911” and Calexico Police Department (760)
768-2140 and will provide the location and nature of emergency.
3.
The School Administrator will instruct the Security/Utilities Team to prevent
students from approaching the fire and keep routes open for emergency vehicles.
4.
The Agency Liaison will contact the local fire department and will work with the
fire department to determine if school grounds are threatened by the fire, smoke,
or other hazardous conditions.
5.
If the School Administrator issues the EVACUATE BUILDING action, staff and
student will evacuate the affected building(s) using prescribed routes or other
safe routes to the Assembly Area.
6.
In the event of an evacuation, Teachers will bring their student roster and take
attendance at the Assembly Area to account for students. Teachers will notify
the Assembly Area Team of missing students.
7.
The School Administrator will keep a battery-powered radio tuned to a local radio
station for emergency information.
8.
As appropriate, the School Administrator will activate Parent Alert System.
9.
The School Administrator will notify the Local District Superintendent of the
emergency situation.
A member of this group will call the Office of
Communications with information of this situation.
10.
If needed, the School Administrator will notify Bus Dispatch to request busses for
staff and student evacuation.
11.
The School Administrator will initiate an OFF-SITE EVACUATION, as described
in Section 4.0 if warranted by changes in conditions.
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FIRE ON SCHOOL GROUNDS
This procedure addresses situations where a fire is discovered on school grounds. A
quick response to this situation is very important to prevent injuries and further property
damage.
Procedure
1.
Upon discovery of a fire, Teachers or staff will direct all occupants out of the
building, signal the fire alarm, and report the fire to the School Administrator.
2.
The School Administrator will immediately initiate the EVACUATE BUILDING
action as described in Section 4.0. Staff and students will evacuate buildings
using the prescribed routes or other safe routes to the Assembly Area.
3.
In the event of an evacuation, Teachers will bring their student roster and take
attendance at the Assembly Area to account for students. Teachers will notify
the Assembly Area Team of missing students.
4.
The School Administrator will call “911” and Calexico Police Department (760)
768-2140 and will provide the exact location (e.g., building, room, area) of the
fire.
5.
The Fire Suppression and HazMat Team will suppress fires and initiate rescue
procedures until the local fire department arrives.
6.
The Security/Utilities Team will secure the area to prevent unauthorized entry
and keep access roads clear for emergency vehicles.
7.
The Agency Liaison will direct the fire department to the fire and brief fire
department official on the situation.
8.
The Security/Utilities Team will notify the appropriate utility company of damages.
9.
The School Administrator will notify the Local District Superintendent of the fire.
A member of this group will call the Office of Communications with information on
this situation.
10.
If needed, the School Administrator will notify Bus Dispatch to request busses for
staff and student evacuation.
11.
Any affected areas will not be reopened until the Imperial County Fire
Department or appropriate agency provides clearance and the School
Administrator issues authorization to do so.
12.
For fires during non-school hours, the School Administrator and the Local District
Superintendent will determine if the school will open the following day.
13.
All fires, regardless of their size, which are extinguished by school personnel,
require a call to the Fire Department to indicate “fire is out.”
131
FLOODING
This procedure applies whenever storm water or other sources of water inundate or
threaten to inundate school grounds or buildings. Flooding may occur as a result of
prolonged periods of rainfall, where the school would have sufficient time to prepare.
Alternatively, flooding may occur without warning, as a result of damage to water
distribution systems, or a failure of a nearby man-made dam.
Procedure
1.
The School Administrator will initiate appropriate Immediate Response Actions,
which may include SHELTER-IN-PLACE, EVACUATE BUILDING, or OFF-SITE
EVACUATION, as described in Section 4.0.
2.
The School Administrator will notify “911” and Calexico Police Department (760)
768-2140 and will describe the nature and extent of the flooding.
3.
The School Administrator will keep a battery-powered radio tuned to a local radio
station for information.
4.
If the School Administrator issues the EVACUATE BUILDING or OFF-SITE
EVACUATION action, staff and students will evacuate affected buildings using
prescribed routes or other safe routes to the Assembly Area.
5.
In the event of an evacuation, Teachers will bring their student roster and take
attendance at the Assembly Area to account for students. Teachers will notify
the Assembly Area Team of missing students.
6.
The School Administrator will notify the Local District Superintendent of the
emergency situation.
A member of this group will call the Office of
Communications with information on this situation.
7.
As appropriate, the School Administrator will activate Parent Alert System as
referenced in Section 6.0.
8.
The School Administrator will initiate an OFF-SITE EVACUATION, as described
in Section 4.0 if warranted by changes in conditions
132
LOSS OR FAILURE OF UTILITIES
This procedure addresses situations involving a loss of water, power or other utility on
school grounds. This procedure should also be used in the event of the discovery of a
gas leak, an exposed electrical line, or a break in sewer lines.
Procedure
1.
If water or an electrical line is broken, an effort should be made to turn off water
or power to the affected area and to notify the School Administrator immediately.
2.
Upon notice of loss of utilities, the School Administrator will initiate appropriate
Immediate Response Actions, which may include SHELTER-IN-PLACE, or
EVACUATE BUILDING, as described in Section 4.0.
3.
The School Administrator will notify the CUSD Maintenance Department
(Monday – Friday between the hours of 7:00 a.m. – 4:30 p.m.) or School Police
(at all other days/hours) and will provide the location and nature of emergency.
Appropriate personnel will also be notified at the discretion of the School
Administrator.
4.
Local Maintenance Area personnel, working with school administration, will
contact the affected utility company to determine whether their assistance is
required and the potential length of time service will be interrupted.
5.
The School Administrator will notify the Local District Superintendent of the loss
of utility service.
6.
As needed, school emergency supplies will be utilized to compensate for the loss
of a utility.
7.
If the loss of utilities may generate a risk of explosion, such as a gas leak, refer to
Section 5.9 Explosion/Risk of Explosion.
8.
In addition to the procedures listed above, the Incident Commander will
implement the following plans in the event utilities are disrupted.
133
A.
Plan for a Loss of Water:
In the event of water shut off, the administration will dismiss students.
Toilets: (Specify a procedure by which a temporary toilet is provided in
each classroom by using a trash receptacle, plastic bags, and where
privacy is afforded). Please contact Jaime Ortiz for specific guidance.
Drinking Water: (Specify how emergency water supply will be accessed
and distributed to students and staff).
Food Service:
Fire Suppression System (if applicable):
134
B.
Plan for a Loss of Electricity:
In the event of electricity shut off, the administration will dismiss students.
Ventilation:
Emergency Light:
Other:
135
C.
Plan for a loss of Natural Gas
In the event of loss of natural gas, the school will dismiss students.
Food Service:
Other:
136
D.
Plan for a loss of Communication
In the event of loss of communication, the administration will use radios for
communicaiton.
Telephone Service:
Other:
137
MOTOR VEHICLE CRASH
This procedure addresses situations involving a Motor Vehicle Crash on or immediately
adjacent to school property. If a crash results in a fuel or chemical spill on school
property, refer to Section 5.4, Biological or Chemical Release. If a crash results in a
utility interruption, refer to Section 5.13, Loss or Failure of Utilities.
Procedure
1.
The School Administrator will initiate appropriate Immediate Response Actions,
which may include DUCK AND COVER, SHELTER-IN-PLACE, EVACUATE
BUILDING, or OFF-SITE EVACUATION as described in Section 4.0.
2.
If the School Administrator issues the EVACUATE BUILDING action, staff and
students will evacuate the buildings using prescribed routes or other safe routes
to the Assembly Area.
3.
In the event of an evacuation, Teachers will bring their student roster and take
attendance at the Assembly Area to account for students. Teachers will notify
the Assembly Area Team of missing students.
4.
The School Administrator will call “911” and School Police Calexico Police
Department (760)768-2140 and will provide the exact location (e.g., building,
area) and nature of emergency.
5.
The School Administrator will notify the Local District Superintendent of the
situation. A member of this group will call the Office of Communications with
information on this situation.
6.
The Security/Utilities Team will secure the crash area to prevent unauthorized
access. If the crash results in a fuel or chemical spill, refer to Section 5.4. If the
crash results in a utility interruption, refer to Section 5.13.
7.
The School Administrator will direct the Fire Suppression and HazMat Team to
organize fire suppression activities until the Fire Department arrives.
8.
The First Aid/Medical Team will check for injuries to provide appropriate first aid.
9.
Any affected areas will not be reopened until the agency provides clearance and
the School Administrator issues authorization to do so.
10.
The School Administrator will initiate an OFF-SITE EVACUATION, as described
in Section 4.0 if warranted by changes in conditions.
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PSYCHOLOGICAL TRAUMA
Crisis management at LAUSD specifies actions during and subsequent to any
emergency that may have a psychological impact on students and staff, such as
an act of violence; the death of a student or staff member; an earthquake or other
natural disaster; a serious environmental problem; or ethnic and racial tensions.
Emergencies like those described above usually produce one or more of the
following conditions:
 Temporary disruption of regular school functions and routines.
 Significant interference with the ability of students and staff to focus on
learning.
 Physical and/or psychological injury to students and staff.
 Concentrated attention from the community and news media.
As a result of such emergencies, students and staff may exhibit a variety of
psychological reactions. As soon as the physical safety of those involved has
been insured, attention must turn to meeting the emotional and psychological
needs of students and staff.
Specific procedures relating to crisis management are presented in the
[Reference Crisis Management Strategy]
Procedure
1.
The School Administrator will establish Psychological First Aid Team,
which has primary responsibility for providing necessary assistance after
all types of crises.
2.
The Psychological First Aid Team will assess the range of crisis
intervention services needed during and following an emergency.
3.
The Psychological First Aid Team will provide direct intervention services.
4.
If there is a need for additional assistance, the School Administrator will
notify the Local District Superintendent.
5.
The Psychological First Aid Team will advise and assist the School
Administrator to restore regular school functions as efficiently and as
quickly as possible.
6.
In performing their duties, the Psychological First Aid Team members will
limit exposure to scenes of trauma, injury and death.
139
7.
The Psychological First Aid Team will provide ongoing assessment of
needs and follow-ups services as required.
140
SUSPECTED CONTAMINATION OF FOOD OR WATER
This procedure should be followed if site personnel report suspected contamination of
food or water. This procedure applies where there is evidence of tampering with food
packaging, observation of suspicious individuals in proximity to food or water supplies, or
if notified of possible food/water contamination by central District staff or local agencies.
Indicators of contamination may include unusual odor, color, taste, or multiple
employees with unexplained nausea, vomiting, or other illnesses.
Procedure
1.
The School Administrator will isolate the suspected contaminated food/water to
prevent consumption, and will restrict access to the area.
2.
The School Administrator will notify “911”, School Police [Enter Phone Number],
Imperial County Department of Health Services [(760)482-4736], Local District
Office, and the Office of Environmental Health and Safety (760).
3.
The School Administrator will make a list of all potentially affected students and
staff, and will provide the list to responding authorities.
4.
The First Aid/Medical Team will assess the need for medical attention and
provide first aid as appropriate.
5.
The School Administrator will maintain a log of affected students and staff and
their symptoms, the food/water suspected to be contaminated, the quantity and
character of products consumed, and other pertinent information.
6.
School police will notify members of the Serious Incident Response Team
(SIRT), which will conduct an onsite review to determine necessary follow-up
actions including the need to notify other potentially affected District facilities.
7.
The School Administrator and the SIRT will confer with the Imperial County
Department of Health Services before the resumption of normal operations.
8.
The School Administrator will notify parents of the incident, as appropriate.
141
THREAT OF VIOLENCE
This procedure should be followed if site personnel receive a threat that may target an
individual, a particular group or the entire school community. Such threats may be
received by written note, e-mail communication or phone call. The School Administrator
should ensure all threats are properly assessed in accordance with District Policy.
Procedure
1.
The School Administrator will identify the type of threat and attempt to determine
the individual(s) making the threat.
2.
The School Threat Assessment Team will conduct the threat assessment in
accordance with Bulletin N-18. A school police officer should be part of this
team.
3.
Consistent with Bulletin [Insert Bulletin Reference], the School Threat
Assessment Team will assess the warning signs, risk factors, stabilizing factors
and potential precipitating events to arrive at a categorical description of the risk
for a particular point in time. There are five categories of risk as described by the
Calexico Police Department:
Category 1 –High violence potential; qualifies for arrest or hospitalization.
Category 2 –High violence potential; does not qualify for arrest or hospitalization.
Category 3 –Insufficient evidence for violence potential; sufficient evidence for
the repetitive/intentional infliction of emotional distress upon others.
Category 4 –Insufficient evidence for violence potential; sufficient evidence for
the unintentional infliction of emotional distress upon others.
Category 5 –Insufficient evidence for violence potential; insufficient evidence for
emotional distress upon others.
4.
In categorizing the risk, the School Threat Assessment Team will attempt to
answer two questions: (1) Is the individual moving on a path towards violent
action? (2) Is there evidence to suggest movement from thought to action?
5.
The School Threat Assessment Team will assess the warning signs by
evaluating the associated oral, written or electronic threatening communications.
6.
The School Threat Assessment Team will recommend appropriate action to the
School Administrator.
7.
As soon as the physical safety of those involved has been insured, attention will
turn to meeting the emotional and psychological needs of students and staff.
Crisis intervention may be necessary and appropriate.
142
UNLAWFUL DEMONSTRATION/WALKOUT
An Unlawful Demonstration/Walkout is any unauthorized assemblage on or off
campus by staff or students for the purpose of protest or demonstration.
Procedure
1.
Upon indication that an unlawful demonstration or walkout is about to begin,
personnel should immediately notify the School Administrator.
2.
The School Administrator will initiate appropriate Immediate Response Actions,
which may include SHELTER-IN-PLACE as described in Section 4.0.
3.
The School Administrator will notify the Calexico Unified School District
Personnel to request assistance and will provide the exact location and nature of
emergency.
4.
The Request Gate Team will immediately proceed to the Main Gate to control
student ingress and egress. Each person entering or leaving the campus shall
be required to sign his/her name, and record address, telephone number and
time entered or departed. The Main Gate should not be locked, as a locked gate
may create a serious hazard for students leaving or attempting to re-enter the
campus.
5.
If students leave the campus, the Request Gate Team, in consultation with the
School Administrator, will designate appropriate staff members to accompany
them. These staff members will attempt to guide and control the actions of
students while offsite.
6.
Students not participating in the demonstration or walkout should be kept within
their classrooms until further notice by the School Administrator. Teachers will
close and lock classroom doors. Students and staff should be protected from
flying glass in the event windows are broken, by closing drapes and venetian
blinds in rooms so equipped.
7.
The Documentation staff member should keep accurate record of events,
conversations and actions.
8.
All media inquiries will be referred to the designated school’s Public Information
Officer.
9.
The School Administrator should proceed in good judgment on basis of police or
other legal advice, in taking action to control and resolve the situation.
10.
The School Administrator will notify parents of the incident, as appropriate.
143
OTHER EMERGENCY INFORMATION
The School Administrator must have access to appropriate information, and a method of
communication with parents, school personnel and outside agencies. To facilitate this
communication, the following information is provided for use in an emergency.
District Bulletins Dealing with Emergencies
Alert System 1 (Parent)
Alert System 2 (School Personnel)
Site Plot Plan and Vicinity Map
Emergency Phone Numbers
Emergency Drills
144
DISTRICT BULLETINS DEALING WITH EMERGENCIES
The Bulletins listed in Table 6-1 deal with school emergencies. These bulletins
have been included with the relevant emergency procedures in Section 5.0.
TABLE 6-1: DISTRICT BULLETINS
No.
Subject
Possible Food Borne Illness
or Contamination
Responsibilities of Cafeteria
Employees During Periods of
Emergency
Organizing for Crisis
Intervention and Assessing
and Managing Threats
Organizing for Crisis
Intervention and Assessing
and Managing Threats
Emergency Drills and
Procedures
School Procedures During
Heavy Rains or Flood
Conditions
Procedures and Plan of
Action
for
Handling
Disturbances, Disorders, or
Demonstrations
on
or
Adjacent to School Sites
Landing of Aircraft on School
Sites
Bomb Threats
Bioterrorism Preparedness
Response: Health
Perspective
Date
Emergency Procedure
Suspected Contamination of
Food or Water
Loss or Failure of Utilities
Pg. #
154
Psychological Trauma
153
Threat of Violence
155
Emergency Drills
170
Flooding
149
Unlawful Demonstration /
Walkout
138
Aircraft Crash
121
Bomb Threat
Biological or Chemical
Release
132
125
147
ALERT SYSTEM 1 (PARENT)
Parent contact information is maintained in the main office and managed by
[Insert Contact Name]
ALERT SYSTEM 2 (School Personnel)A current listing of school personnel
contact numbers is provided in Appendix B.[Note: Attach listing of school
personnel telephone numbers in Appendix B]
145
SITE PLOT PLAN AND VICINITY MAP
A Site Plot Plan and Vicinity map are provided in Appendix C. The Site Plot Plan
includes the locations of emergency supplies, fire extinguishers, utilities shutoff
valves, on-site primary and backup assembly areas and associated evacuation
routes. The Vicinity Map indicates the off-site primary and backup assembly
areas and the designated evacuation routes to these locations.
EMERGENCY PHONE NUMBERS
A listing of external emergency phone numbers is provided in Table 6-2 below.
146
TABLE 6-2: EMERGENCY PHONE NUMBERS
School Name
School Address
School Phone
Calexico High School
1030 Encinas Avenue
Calexico, CA 92231
760-768-3980
Principal
Assistant Principal
Local District Facilities Director
Local District Superintendent
Office of School Operations
Public Information Officer
School Nurse
Location Code
District
Gilbert Barraza
John Moreno
Jaime Ortiz
David Alvarez
Raul Martinez
David Groesbeck
Malena Leal
Juan Bustamante
Bus Dispatch
Office of Communications
Office of Emergency Services
Office of Environmental Health and Safety
School Mental Health
School Police
Student Medical Services
[Insert Location Code]
760-455-2973
760-455-8692
760-455-6337
760-455-2997
760-455-2971
760-455-2996
760-768-3888
x 4194
122*588326*37
(213) 241-6766
(818) 704-7298
(213) 241-3199
(818) 997-2640
[Enter Phone
Number]
(213) 763-8342
Non-District
Fire And Medical Emergencies
Air Quality Management District
California Highway Patrol
County Department of Health Services
Imperial County Gas Co.]
Gas Company
Imperial Irrigation District
Electric Company
Imperial County Fire Department
Local Fire Station
El Centro Regional Medical Center
Local Hospital
Calexico Police Department
Local Police/Sheriff Dept
Clinicas de Salud
Medical Clinic (Nearest)
Sewer Authority
Imperial Irrigation District
Water Company
Poison Control Center
147
911
(909) 396-2000
(323) 906-2424
(213) 974-1234
339-0510
353-5222
339-7100
768-2140
339-9380
(800)876-4766
EMERGENCY SUPPLIES AND EQUIPMENT
Emergency supplies will be maintained in each classroom and a centralized
location: [Indicate location].
[Note: The lists of emergency equipment listed in the two tables below are
minimum recommendations]
148
TABLE 6-3: RECOMMENDED CLASSROOM EMERGENCY SUPPLIES
[Location: Place these supplies next to primary evacuation doorway in each classroom]
Recommended
Quantity
1
1
2
1
1
1
1
1
1
1
1
1 package
1
1 package
1 package
6 packages
2 packages
2 packages
1 package
1
2 packages
1 package
4
2
1
1
1
2
1
1
1
1
10
1
1
1
1
Item
Backpack
Flashlight
Batteries
Pair of scissors
First Aid instruction summary sheet
Pad of paper (for name tags, etc.)
Pen
Pencil
Light stick
Whistle
Sewing kit
Package of safety pins
Solar blanket
Package of 10 gums
Package of 10 life savers
Package of plastic trash bags
Package of small paper bags
Package of paper cups
Package of premoistened towelettes
Bottle of hydrogen peroxide
Small package of Tylenol
Package of Tums
Ammonia inhalants
Ziploc sandwich bags
Box of Telfa pads
Pair of tweezers
Box of Band-Aids
Cold packs
2” roller bandage
3” roller bandage
Box of triangular bandages
Roll of adhesive tape
Pair of disposable gloves
Container of waterproof matches
Box of toilet tissue
Box of sanitary napkins
Bottle of saline solution
149
Quantity at
Hand
TABLE 6-4: RECOMMENDED SCHOOL EMERGENCY SUPPLIES
[Suggested quantities are for 100 people for a period of 72 hours]
Type
Recommended
Quantity at Hand
Quantity
Item
Food
Raisins – boxed and dated
Large potatoes – canned and dated
Large soups – dated
Stewed tomatoes – dated
Large canned beans – dated
Large mixed fruit or fruit – dated
Large peanut butter
Crackers
Canned fruit juice
Sugar cubes
20 lbs.
60 cans
60 cans
20 cans
20 cans
60 cans
20 tubs
2 cases
2 cases
4 boxes
First Aid Manual (Red Cross, up-to-date)
Alcohol
Alcohol prep (100 count)
Aluminum foil – 18 inches wide
Antibiotic solution (betadyne)
Aromatic spirits of ammonia (10 count)
Band-Aids – assorted sizes
Bandage – ACE wrap, Kerlix, Kling or other
conforming bandage of several widths – 2, 3, 4, 6
inch
Bandage scissors – blunt nose type
Bandage, triangular – 36 x 40 x 55 inch
Basin, emesis – disposable
Blankets – space or disposable
Blood pressure cuff with manometer
Burn sheets – sterile, disposable
Cervical collar – small, medium & large
Cotton balls – unsterile
Disinfectant – hand washing
Dressings – 2x2’s, 3x3’s & 4x4’s sterile
Dressings – 5x9’s & 8x10’s sterile
Dressings – eye pad, oval sterile
Dressings – Vaseline gauze 3x36 inch sterile
Ipecac
Kleenex
Marking pens – for all surfaces
Needles – for removing splinters & glass
Note pads
Pack – cold Temp-Aid
Paper cups
Pack – hot Temp-aid
1
4 bottles
4 boxes
4 rolls
4 bottles
4 boxes
8 boxes
First Aid
150
4 boxes each
9 pairs
30
10
150
6
4 packages
4 each
4 large packages
4 gallons
4 boxes each
4 boxes each
15 boxes
4 boxes
4 bottles
10 boxes
6
4 packages
20
1 case
4 boxes
1 case
Type
Recommended
Quantity at Hand
Quantity
Item
Paper bags
Paper towels
Pencils or ball point pens
Petroleum jelly
Pitcher or jar with cover – can be used as a
measuring device
Q-tip swabs
Safety pins – assorted sizes
Saline
1 tsp. per quart sterile water = normal saline
Sanitary napkins – can be used for heavy bleeding
wounds
Spine board – long and short
Splints – inflatable, boards, magazines or other
Standard surgical gloves – medium and large
Table
Thermometer – oral – Tempa-dot, disposable
Toilet tissue
Tongue depressors
Towelettes – moist
Treatment log
Triage tags (from Office of Emergency Services)
Tweezers – large
Tylenol (15 grains)
Water purification tablets or
Household bleach (6 drops in 1 gallon of water)
4 boxes
4 cases
4 packages
4 large jars
Back Pack
Gloves
Helmet
Orange Vest
Goggles
Boots
Heavy Clothing
Flashlight
Extra Batteries
Personal First Aid Kit
Water and Paper Cups
Whistle
Marker Pens
Fire Extinguisher 3-A:40-B:C
Pry Bars 36 and 66 Inches Long
Axes
Sledge Hammer 5-8 lb.
Pocket Knife
Duct Tape
Utility Shutoff Tools
Note Pad and Pen
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
4 one quart size
6 packages
6 packages
4 boxes
2 cases
2 each
Several sets
4 boxes
4
4 boxes each
4 cases
4 packages
15 boxes
1
150
9 pairs
6 bottles
4 bottles
2 gallons
Rescue
Team
Member
151
Type
Recommended
Quantity at Hand
Quantity
Item
Cyalume Sticks
Walkie-Talkie
1
1
Blankets
Large battery operated radio with batteries
Heavy duty flashlights with batteries and bulbs
Whistles (for communicating with staff and students)
Clipboards
Ink pens
Medium garbage bags (40 count)
Large 3-ply garbage bags (20 count)
Plastic buckets – 5 gallon
Pads of paper
Scotch tape
Bed sheet strips (use as optional bandages)
Plastic cups (100 count)
Paper plates (100 count)
Plastic spoons, knives and forks (100 count)
Can openers – manual
100
1
4
4
4
6
4 packages
4 packages
6
4
4 rolls
4
6 packages
6 packages
6 packages
5
Other
152
EMERGENCY DRILLS
In order to be adequately prepared, the following drills should be executed and
documented in the Emergency Drill Record (Form G, Appendix A). There are
three emergency drills school personnel should be prepared to implement: Drill 1
- Fire; Drill 2 - Shelter-in-Place Alert; and Drill 3 – Earthquake.
DRILL 1: FIRE
Signal: Continuing short bells for 10 seconds pause for 5 seconds;
sequence repeats for a minimum of 1 minute.
Procedure:
Teachers
1.
Please refer to the evacuation map in your classroom. If the room
does not have a map, please contact the Principal today.
2.
Familiarize yourself with class’s route before the drill begins.
3.
When the signal is given, have students form a single line outside
the classroom. (Form a double line for large classes.)
4.
Check to see that all students are out of the classroom; take
student roster and close all doors.
5.
Have students walk quietly in single file to the Assembly Area.
Teachers should walk at the rear of the line.
6.
Have students form a single line in the designated Assembly Area
7.
Take attendance.
8.
Wait for the “all clear” signal – one long, steady bell – then return
quietly to your classroom in single file.
All Other Personnel: Report to Assembly Area for further instructions.
153
DRILL 2: SHELTER-IN-PLACE
A Shelter-In-Place indicates that an emergency that requires students and
staff to remain inside has occurred.
Signal: The signal for the “Shelter-In-Place” drill is the following PA
announcement.
“YOUR ATTENTION PLEASE.
BECAUSE WE HAVE RECEIVED INFORMATION
REGARDING A HAZARD IN THE COMMUNITY, WE ARE INSTITUTING SHELTER-INPLACE PROCEDURES. REMEMBER, THIS MEANS STUDENTS AND STAFF ARE TO
REMAIN INSIDE THE BUILDING AWAY FROM OUTSIDE AIR WITH WINDOWS AND
DOORS SECURELY CLOSED AND AIR CONDITIONING UNITS TURNED OFF. ALL
STUDENTS AND STAFF THAT ARE OUTSIDE ARE TO IMMEDIATELY MOVE TO THE
PROTECTION OF AN INSIDE ROOM.
AS SOON AS WE HAVE FURTHER
INFORMATION, WE WILL SHARE IT WITH YOU.”
Procedure:
1.
When the announcement has been given, all classes will remain in
their rooms.
2.
Physical education classes will proceed into the gym.
3.
Students should be arranged in the shelter area so as to enable
them to assume a “Duck and Cover” position on command given
by the teacher in charge.
4.
Move students to the most protected areas in the room.
5.
Have students face away from windows and keep their backs
toward windows.
6.
Close all doors and windows. If possible, cover windows by
lowering blinds, closing slots, drawing curtains, or pulling shades
7.
Turn off gas, lights, power equipment, and appliances.
All
personnel must remain in the shelter area until further instructions
are received from official sources.
154
DRILL 3: EARTHQUAKE
An earthquake drill is held to provide maximum protection in case of
earthquake or other emergency where the risk of flying or falling debris is
present. No advance warning or signal normally will be given. In practice
drills, teachers should supervise students and be alert to the position of
each student during the entire drill.
Signal: The signal for the drill is the following announcement.
“YOUR ATTENTION PLEASE.
SOME SEISMIC ACTIVITY.
AS YOU ARE AWARE, WE ARE EXPERIENCING
FOR EVERYONE’S PROTECTION, ALL STUDENTS
SHOULD FOLLOW STAFF DUCK AND COVER PROCEDURES, WHICH MEAN YOU
SHOULD BE IN A PROTECTED POSITION UNDER A TABLE OR DESK, AWAY FROM
WINDOWS AND ANYTHING THAT COULD FALL AND HURT YOU. HOLD THIS
POSITION UNTIL THE SHAKE STOPS OR GIVEN FURTHER INSTRUCTIONS.”
Procedure:
1.
Drop to knees facing away from windows.
2.
Get under desks or tables where possible.
3.
Fold body onto floor with arms close to knees.
4.
Place head as far as is possible between knees; cover crown of the
head with hands.
5.
Stay in this position for 10 seconds.
6.
Teachers will direct students to return to seats.
After an earthquake, students will evacuate using the evacuation routes
practiced during the fire drill. The students are gathered in the Assembly
Area and line up in the designated space.
If an earthquake occurs during non-classroom hours i.e., passing periods,
nutrition, or lunch, all persons will proceed to the Assembly Area and line
up
in
the
designated
space.
155
156
157