ALLOWAY STATE SCHOOL DISASTER RECOVERY PLAN Analysing the Situation and the Potential Hazards Workplace and Surrounds Alloway State School consists of Blocks A, B and H which make up the Administration Area, Classroom Areas, Library and Staff Room, Health Room and two Store Rooms. The Tuckshop is located under Block A. An undercover area is located at the rear of Block A and the toilet block is adjacent to this undercover area. The groundsman’s shed is located on the northern boundary of the school grounds. The school sports oval is at the back of the school and continues to the eastern boundary of the grounds with a tennis court situated on the northern side of the oval and a cricket pitch approximately in the middle of the oval. A Pre school storage shed is situated adjacent to Block B at the eastern end. The school is located approximately 10 kilometres from the Central Business District and critical response time for emergency vehicles is generally less than fifteen minutes. Potential Hazards or situations requiring disaster status. Arson or vandalism of school buildings Natural disasters (eg cyclone/storms) Traffic accident involving students or families of students. Traffic accident (petrol spillage) Bomb Threat Safety threat to student/s – Siege or hostage situations (possible custody problems) Infectious disease (eg Meningococcal infection) Hazardous animals (eg snake) Death of a student, parent, guardian Roles and Responsibilities Principal Coordination Assessment of the emergency and the danger Establish an emergency coordination centre Notification of emergency services Liaise with emergency services Establish a reception centre for parents Identification and provision of resources Control Account for all staff and students Supervision of students Assembly of students Communication Informing parents Communication with emergency services Providing situation reports to the department Providing a message service Teachers, Teacher Aides, Groundsman and Administrative Staff Accounting for students – roll class Evacuation: students, rooms, toilets Assembly of students Supervision of students First aid if necessary Assembly area – oval Reception area if necessary Religious Education Teachers and Voluntary Helpers Assist with evacuation Assist with supervision Assist as directed by the Principal or teachers Alerting, Notifying and Reporting If there is a need for an emergency evacuation, the school’s Emergency Evacuation Policy will be followed (Appendix 2). If action needed due to some unforeseen disaster situation, inform administration immediately by sending a runner (with written message) to raise the alarm. Notify emergency services. Alert workplace about the emergency by sounding the alarm. If not requiring immediate evacuation, use runners to carry written messages from room to room. The message will contain information if staff and students are to remain where they are or move to the designated safe area (the oval). Notify District Office. Coordinate the activity from the office. Reception area for concerned relatives and others to be set up in the library (resource centre) if this area is safe. Communication: - Keep a telephone line clear (or mobile service) to be accessible for use during the emergency. - Regular reports to be issued to all personnel involved. - Education Queensland media services to be contacted. - Media to be dealt with by Principal or person designated by the Principal. Information released to the media should be controlled with Principal or nominated person to carry out briefings at nominated times during the course of the emergency. Methods of securing buildings, property, records and books Our primary consideration is the safety of the people in our care in the event of an emergency. Once these are safe then decisions regarding property will be made in light of an emergency. The following materials should be taken to the oval: - Rolls (class teacher) - Hard copy of students’ phone numbers so parents can be phoned if necessary - Backup tapes from SMS (Admin staff) Records to be locked in security room (if time permits): - Cheques - Cash Books - Edquip cards In the event of facilities being damaged, Q Build (Bundaberg) should be notified and the following adhered to: Damaged building/s should be made secure and barricaded if necessary. If only one building is damaged, the students or services provided may be able to be relocated if an alternate part of the school e.g. resource centre (library). In the event of total destruction, the following scenarios are possible: - A major disaster in the community e.g. cyclone or severe storm. In this situation it would be prudent to close the school in the short term and if practicable relocate to another venue until facilities are restored. - Major damage to the school but no damage to the rest of the community - e.g. fire. In this situation staff and students should be relocated to an alternate venue e.g. nearby church hall or school. Evacuation Planning Safety of Personnel The safety of students and staff should be maintained throughout the emergency and should be the guiding principle determining evacuation decisions. Duty of care responsibilities should be maintained. A roll call or head count on all staff and students should be conducted during an evacuation. Alternative Evacuation Route Normal assembly area for evacuation is the oval (cricket pitch). If necessary to totally leave the school grounds, this will be done by relocating students on the oval at Alloway Country Club. Evacuation Decision Decisions concerning evacuation and selection of safe areas should be made according to circumstances at the time of the emergency. Media Arrangement Only the Principal (or appointed delegate), Emergency Services personnel (if involved) or District Office designated staff should communicate with Education Queensland media personnel. Welfare and First Aid Requirements First aid kit should accompany any evacuation. First aid trained staff can administer. Water may be required (access nearest and safest tap). If on the oval for any length of time, seek available shelter if it is safe to do so. Training Procedures Staff are inducted in Emergency Evacuation procedures during the school induction process. Evacuation drills are held each term with students being trained by teachers through classroom discussion on the procedures to follow. Counselling Regular, routine and structure should be restored as soon as possible and all members of the school community should be accurately informed. Everyone should be encouraged to access support if it is needed. Post incident debriefing should be offered two weeks, one month and three to six months after the incident. Counselling team could consist of Senior Guidance Officers, Employee Advisor and School Guidance Officer. Assessing Danger and Reacting During Emergencies Verify Report Confirm the accuracy of the information Alert the classrooms Notify emergency services (where necessary) Assess the Danger Has the worst already happened? Can the situation get worse? Is it close enough to be a threat? Is it getting closer or moving away? Is it getting bigger or smaller? Is it moving quickly or slowly? Is it affected by weather conditions? Are people or property already involved? Are they likely to become involved? Identify Safety Areas Which areas and access routes cannot be used? Is it best to remain indoors, or leave the building? How far does the danger area extend? Move to Safe Areas Seal buildings if remaining indoors Communicate decisions to all classrooms Implement procedures in the plan Contingency Plans for Potential Hazards Arson or Vandalism of Buildings In the event of a building being vandalised, it is the responsibility of the school to organise the repair and security of the building. Contact Q Build (Appendix 3) List of Personnel and Telephone Numbers In the event of a classroom building being totally destroyed, those classes will continue in the resource centre (library). In the event of the administration building being totally destroyed, the office in the resource centre (library) will be set up so that the continuation of the administration duties can occur. The Systems Technician at District Office should be contacted so back up data can be used to set up a new system. Telecommunications will be set up using the ‘Internet’ line which is separate to the main school telephone system. Mobile telephone 0410 452 714 is also available. Special Preparedness and Response Guidelines The following appendices are attached: Site plan Emergency Evacuation Procedures Q Build Personnel & Telephone Numbers Appendix 1 Appendix 2 Appendix 3 The following attachments are Alloway State School’s response to: Telephone threats Appendix 4 Fire/Vandalism Appendix 5 Storm or Cyclone Appendix 6 Chemical emission Appendix 7 Safety Threat to Students i.e. Siege or hostage (possible Custody problem) Appendix 8 Siege or hostage questionnaire Appendix 9 Traffic Accident (petrol spillage) Appendix 10 Snakes Appendix 11 APPENDIX 2 ALLOWAY STATE SCHOOL FIRE DRILL POLICY AND EVACUATION PROCEDURES STEPS TO FOLLOW DURING SCHOOL HOURS (1) The person who first notices an outbreak of fire or other emergency which necessitates an evacuation must immediately inform the nearest teacher who will sound the alarm from the nearest and/or the most convenient point. (2) Fire warning signals shall be as follows - Repeated blast of the air horn. Upon hearing the initial signal all designated teachers will sound the air horn repeatedly. (3) Responsibilities of teachers The sole responsibility placed upon teachers to remove the children safely from the buildings. When it is obvious that all children are evacuated, then the Principal, or in his absence the senior teacher, should take steps to notify the brigade. If proceedings are not delayed, teachers are required to take the class roll with them to the assembly area as an additional check. Delays must not be caused by the collection of other property. Children must be trained to move smartly from their rooms, leaving personal property behind. (4) Assembly areas are on the attached school site plan. In practice, routes will be varied according to the location of the imaginary fire. In the event of a fire it will be necessary for teachers to size up the situation and act accordingly. When the alarm sounds, the first action should be to maintain a sensible atmosphere. Children must be trained to leave the room quietly without running or pushing as a child who falls will become an obstacle. Once assembled in their areas, they must not be allowed to leave. (5) After teachers have checked their classrolls, they should report immediately to the designated fire officer. (6) If a fire occurs during a recess, the teachers/aides on duty must assume control of pupils and direct them to their assembly points. Class teachers should check classrooms and collect rolls. Teacher aides should check toilet areas and sports sheds. (7) Principal/Deputy to write report on evacuation detailing any areas of concern. Book kept in Office. (8) It should be the Principal’s responsibility, or his delegate (i.e. Deputy/Admin Officer) to (a) Contact the Fire Brigade, (b) Secure the Admission Registers (now stored on tape - backed up nightly), (c) Turn off the electricity at the mains, (d) Join staff and pupils at an assembly area, (e) Check that admin building has been cleared. APPENDIX 4 TELEPHONE THREATS Date: …/…/… Time: ……am/pm Duration: Receiver of call: Signature: RESPONSE BY RECEIVER OF CALL Record exact working and nature of threat. Ask the following questions and record the answers. GENERAL THREAT What are you threatening to do? …………………………… Why are you making this threat? ………………………….. When do you intend carrying it out? …………………….. Do you intend telephoning again? …………………………… What is your name? ………………………………………………….. Where are you? …………………………………………………………. What is your address? …………………………………………….. BOMB THREAT When is the bomb going to explode? …………………………… Where did you put the bomb?…………………………………………. When did you put it there? ……………………………………………. What does the bomb look like? …………………………………….. What kind of bomb is it? …………………………………………………. What will make the bomb explode? …………………….………… Did you place the bomb? …………………………………………………. Why did you place the bomb? ……………………………………….. What is your name? ………………………………………………………….. Where are you? …………………………………………………………………… IDENTIFYING/LOCATING THE CALLER (Tick appropriate boxes) Callerer’s Voice Locating Male Female Old Young Slow Rapid Soft Loud Laughing Emotional Well spoken Slurred Nasal Stuttering Lisping Raspy Abusive Incoherent Deep breathing Crackling voice Disguised Accented Familiar Inconsistent Irrational Foul Recorded Message read by called Street Noises Crockery Voices PA system Music House noises Motor Aircraft Office machinery Factory machinery Animal noises Clear Muffled Static Fading Local Long distance Background Noises Other details Follow prearranged telephone or switchboard procedures to assist in tracing the call (eg leaving phone off the hook, notify the Police using another telephone on 000) Response by the Principal Notify the Police (request a trace of the call). Assess seriousness of the threat. If evacuation is necessary, check exit route for suspicious objects, then follow the evacuation plan (Appendix 2). APPENDIX 5 Fire Response 1. Building Fire/Explosion (usually no warning time) If there is a fire in any of the buildings on the school campus, the administration area is notified immediately by intercom or a runner so the siren can be sounded and emergency evacuation procedures can be put into place (Appendix 2). APPENDIX 6 Severe Storm / Cyclone Response (Minimal to reasonable warning time) 1. Before the storm or cyclone season Have tree branches trimmed well clear of buildings. Have roofs, guttering and downpipes checked and cleaned. Have a portable radio with fresh batteries. Clear ground of loose objects that could cause damage during high winds. 2. Upon first warnings – possible evacuation Listen to local radio for further warnings and reports. Secure all doors/windows and tape (cross fashion ‘X’) or cover windows. If a thunderstorm approaches, disconnect all electrical applicances. In case of cyclones, if a local evacuation warning is issued, turn off electricity etc., assemble all students and staff and follow instructions from emergency services. 3. When the cyclone strikes Ensure everybody stays inside away from windows. Do not use the telephone (lightning danger). Listen to the portable radio for weather updates. During cyclones, beware of the calm ‘eye’. Everybody must remain inside until advised by emergency services or weather bureau that the danger has passed. 4. After the cyclone passes Listen to the radio for warnings and reports of disruption to services. Check buildings for damage and evacuate if in dangerous condition. Before moving outside, check for damage to buildings, fallen power lines and debris. For emergency assistance contact SES 41522645 or Q BUILD (Appendix 3) APPENDIX 7 Chemical Overspray/Emission 1. Upon first warning (when alerted by phone or in person) Move all students, staff etc into buildings immediately. Close all external doors and windows. Occupy rooms furthest from the emission. 2. Evacuation Do not attempt to evacuate unless officially advised. Listen to the radio or TV for the Standard Emergency Warning Signal which preceded any authorised information or instructions. Remain indoors until either you hear the ‘all clear’ or you receive advice from the emergency services sections. APPENDIX 8 Safety Threat to Students - Siege/Hostage Response (possible Custody Problems) 1. 2. 3. 4. Confirm available facts by personal observation or by second information source. Contact the Police (000) Evacuate – partially or totally (according to the situation). Assemble personnel with a direct knowledge of: - Preceding events - Interior layout/topography - The hostage/s - The assailant/s 5. Complete the Siege/Hostage Questionnaire (Appendix 9) 6. Cooperate and assist Police as necessary APPENDIX 9 Siege/Hostage Questionnaire 1. 2. 3. 4. 5. Time reported: ____________________ by _____________________ Exact location of hostage incident: _____________________________ Number of hostages: _______________________________________ Name/s of hostages: _______________________________________ If name/s unknown: - Height: ____________ - Sex: ____(M) _____(F) - Age: ____________ - Colouring: __________ 6. Number of assailants: _______________________________________ 7. Notable characteristics of assailants: ___________________________ 8. Number of weapons: ________________________________________ 9. Description of weapons: _____________________________________ 10. Mood of assailant/s (e.g. calm, irrational, nervous) __________________ _______________________________________________________ 11. Other information: _________________________________________ ________________________________________________________ ________________________________________________________ APPENDIX 10 Traffic Accident Response 1. Traffic flow past the school can be quite high immediately prior to and after school hours. There is a possibility of an accident occurring during these times. 2. Upon notification of a car accident of a child being hit, an ambulance will be called and one of the staff who has first aid experience will be sent to the scene to administer any possible help. 3. If a student is involved, the parents contacted. 4. All other students will be kept away from the area. APPENDIX 11 Snake Response 1. During the summer months we do experience snakes in the school grounds at various times. 2. Student/s to keep an eye on the snake. Student/s to notify closest teacher or adult. 3. Upon notification (either at the office or teacher), the Principal or teachers will dispose of the snake. 4. Long plastic waddies are located along walkways and in classrooms around the school for such purposes. Response to medical emergency – Meningococcal Infection Central Public Health Unit will notify the school in the case of a student presenting with symptoms of Meningococcal Disease. Information sheet has been included. District Office – Manager Education Services- to be notified. Letter (example attached) provided by the Central Public Health Unit to be distributed to all parents. Identification of students who may have close contact with Suspected infected student. Name, Date of birth, Parents’ names, addresses and telephone numbers to be provided to the Health Department. Health Department will contact these families if necessary. Health Department Contact – Sue Johnson Phone - 41977280 Mobile phone - 0419663612 Fax - 41988299 Health Department to advise by phone and letter as to whether Medical case is confirmed or not. If confirmed Health Department to co-ordinate immunization program. District Office Informed of outcome.