Annual Fire Safety Report:
Fire Statistics & Policies
Fire Report
Arlington Medical Institute reported no fires on campus during the year of 2012. There
were no fire-related injuries, deaths, or property damages in its residential facilities for the year
2012.
Fire Safety Alarms
Arlington Medical Institute does not have on-campus student housing facilities and consists
of one location. The fire safety systems for each are listed below.
a. Reception Area of “The Neighborhood Doctor” - Fire/Smoke Alarms & Sprinklers. Fire
Extinguishers.
b. Main Entrance Hallway - Fire/Smoke Alarms and Sprinklers. Fire Extinguishers.
c. Staff Break Room- Alarm System.
Fire Drills
During 2012-2013, Arlington Medical Institute performed one documented fire drill for
the school.
Policy on Portable Electric Appliances, Smoking and Open Flames in the School or
Designated Break Room Area
The Office of Environmental Health & Safety performs Residence Hall Health and
Safety (H&S) Inspections five times a year, twice in the fall and in the spring and once in the
summer. Inspections will be announced only during the first round of the fall semester. All
other inspections are unannounced. The school inspections at Arlington Medical Institute are
primarily designed to find and eliminate safety violations. Students are required to read and
comply with the Annual Fire and Security Guidelines, which include the school inspections
and all other rules and regulations for evacuation procedures and businesses located next
door. The inspections of Arlington Medical Institute include, but are not limited to, a visual
examination of electrical cords, smoke detectors, fire extinguishers and other life safety
systems in both the clinic “The Neighborhood Doctor” and the school “Arlington Medical
Institute (AMI).
While cooking is not permitted in the student break room, small appliances that are
approved and in good condition may be used, except Dutch ovens, to Small refrigerators
(less than six cubic feet) may also be used, with a limit of one per room. One microwave is
permitted in the student break room and one microwave is permitted in the employee break
room. In addition, each room will be examined for the presence of prohibited items (e.g.,
sources of open flames, such as candles; non-surge protected extension cords; halogen lamps;
portable cooking appliances in non-kitchen areas; etc.) or prohibited activity (e.g., smoking in
the room; tampering with life safety equipment; possession of pets; etc.). This inspection will
also include a general assessment of food and waste storage and cleanliness of the rooms
within Arlington Medical Institute. Prohibited items will be immediately disabled with a
locking device or confiscated and donated/discarded if found, without reimbursement.
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Procedures for Evacuation of Students, Employees and Faculty in the Case of a Fire
In the event of a fire, the Arlington Medical Institute expects that all campus community
members will evacuate by the nearest exit, closing doors and activating the fire alarm system as
they leave. Once safely outside a building, it is appropriate to contact 911 and the Arlington
Police Department at 817-459-5500. Students and/or staff are informed where to relocate to by
staff if circumstance warrants at the time of the alarm. In the event fire alarms sound, Arlington
Medical Institute policy is that all occupants must evacuate from the building, closing doors as
they leave. No training is provided to students or employees in firefighting or suppression
activity as this is inherently dangerous and each community member’s only duty is to exit
safely and quickly, shutting doors along the exit path as they go to contain the spread of flames
and smoke, and to activate the alarm as they exit. At no time should the closing of doors or the
activation of the alarm delay the exit from the building.
Fire Safety Education and Training Programs Provided to Students, Employees, &
Faculty Members
Fire safety education programs for all students that attend Arlington Medical Institute
or have any association with the school or clinic (The Neighborhood Doctor) are held at the
beginning of each module, which is five weeks long. These programs are designed to:
familiarize everyone with the fire safety system, train everyone on the procedures to be
followed in case there is a fire and distribute information about Arlington Medical Institute’s
fire safety policies. Everyone is also provided with a map of the school and clinic that
illustrates evacuation routes and fire alarm equipment locations. During these programs,
trainers emphasize that participating in fire drills is mandatory. Students with disabilities are
given the option to have a “buddy” assigned to them.
Fire safety education and training programs are taught by the School Director and
faculty members who are experienced in fire safety matters. On an annual basis, faculty,
students, and employees of “The Neighborhood Doctor” receive training, which includes fire
safety awareness, emergency response, and disaster preparedness. This includes how to use a
fire extinguisher, how to report a fire or other emergency, and fire prevention.
If a fire occurs, students are instructed to leave hazardous areas per the evacuation
routes and get to a predetermined location before calling 911 for help. They are to remain in
that location so that the faculty or a person from the admissions department someone has
documented that the student has left the building. The information provided during the fire
safety program is also available online at any time at safety programs is also available online
at http://www.usfa.fema.gov/citizens/home_fire_prev/.
Evacuation of Building
Leave your building immediately when an alarm sounds or if you are instructed to do
so by the President or faculty member. If you are away from your own area, leave
immediately by the nearest safe exit and go to the nearest evacuation meeting site. The
Arlington Fire Department Public Safety will secure the building (where the emergency is
taking place) by evacuating students and guests to the designated evacuation area as follows:
Out the front door to the grassy knoll west of the entrance
If exiting the back door in the student classroom go around to the front and walk towards
the grassy knoll west of the entrance.
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Notify others who might not have heard the alarm or evacuation order.
1. Turn off equipment.
2. Secure hazardous operations if possible.
3. Take important personal items, such as keys and cell phone.
4. Close doors behind the last person out.
5. Walk quickly, but do not run, to the nearest safe exit.
6. Do not use an elevator unless authorized emergency personnel tell you to do so.
7. Do not re-enter the building until someone in authority gives the "all clear" signal.
8. Report any missing or trapped persons to emergency personnel.
9. Move away from the building.
10. Go to your evacuation meeting site and sign in.
11. Wait at the evacuation site for directions
If you are required to leave the building immediately but are unable to (because of a physical
disability, injury, or obstruction):




Follow the evacuation plan or go to the nearest area where there are no hazards.
Dial 817-459-5500 to notify the Arlington Fire Department of your situation and location.
Be sure to give the name of the room or number so the Arlington Fire Department can send
help.
Signal out the window to emergency responders, if possible.
Emergency Response
Emergency response evacuation is tested at least once per calendar year. These tests
may be announced or unannounced and will be documented with the date, time, and whether
it was announced or unannounced.
ALARM – The Arlington Police Department will control the alarm engagement and
disengagement. Fire extinguishers are located in the reception area of the clinic and main
entry way of the school. Each individual unit has a smoke activated alarm. Only the
Arlington Fire Department may assist in the evacuation process for the critical building(s).
EMERGENCY PHONES – Emergency phones are located in “The Neighborhood Doctor”
clinic and offices.
KEYS - Additional keys are located to both Arlington Medical Institute and The
Neighborhood Doctor in a secured lock box in the clinic. Other master keys for the school
or clinic are in the possession of Owner and School Director.
TRIAGE AREAS - All medical emergencies will either be treated by the Arlington Fire
Department at the site, transported to a local hospital, or be treated for minor medical
incidents at the South location, The Neighborhood Doctor. In the event these medical
facilities are not available alternate hospitals will be provided.
PLEASE SEE PAGE 6 FOR PHONE NUMBERS AND ADDRESSES IN CASE OF AN EMERGENCY
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Emergency Plans
The School Director, Program Coordinator, President, Director of Admission, and
Financial Aid Administrator will have emergency information including floor plans and a
student roster of each area in the building. The School Director will name off the students
in their respective building or area to confirm that all students have been evacuated.
1. The faculty and staff will assist in the evacuation of the surrounding buildings, and the
entire complex as dictated by the Arlington Fire & Police Department.
2. The P resi dent and S chool Di rect or staff will have rosters of the critical areas in
the building. The evacuation area will be attended by a faculty member who will verify
present individuals and the whereabouts of those not present. Notations of those present
and the whereabouts of those not present will be made on the floor plan.
3. Rosters of the critical buildings will be available for the Fire or Police Department
for verification of a students’ location. The faculty, staff, and students will assist the local
authorities as requested.
4. When the Fire or Police Department has authorized security to allow student’s residents of
student’s entry back into the buildings, the School Director or faculty member will notify
the students in the evacuation area.
Weapons, Explosives, and Fireworks on AMI Property
For the safety of our students, employees, and visitors on campus, Arlington Medical
Institute’s policy prohibits the use and possession of weapons, explosives, and fireworks. Use,
possession, display, or storage of any weapons, explosive device, or fireworks are prohibited
on all land and building owned, leased, or under the control of Arlington Medical Institute or
its related entities, or Arlington Medical Institute’s events. Arlington Medical Institute students
and employees are required to alert a faculty or staff member. . If faculty or staff members are not
present immediately dial 911 for an emergency from any of the phones located in the school or
the clinical area if. The Arlington Police Department can also be reach at 817-459-5648. Any
suspicious activity or person seen in the parking lots or loitering around the vehicles, near “The
Neighborhood Doctor” , inside the school in the hallways, restrooms, or break area please report
immediately to a faculty member or 911. You may also report suspicious activity to any of the
three phone numbers listed below for the Arlington Police Department.
Titles of Each Faculty Member to Whom Students and Employees Should Report That
a Fire Occurred
Per federal law, Arlington Medical Institute is required to annually disclose statistical
data on all fires that occur on campus at the school. Listed below are the non-emergency
and emergency numbers to call to report fires. If you find evidence of a fire or if you hear of
a fire, please contact one of the following:
When calling, please provide as much information as possible about the location, date,
time and cause of the fire. Please call 911 first if the situation is an Emergency. Any person
who trespasses, vandalizes property from AMI or ‘The Neighborhood Doctor”, or is a threat to
patients and students will require outside help from the Arlington Police Department which can
be reached immediately at 911 for emergency or from any phone in the school or clinic area
please dial one of the phone numbers below. The order called should an emergency occur is
911, Arlington Police Department (any of the three numbers listed below), Natalie Thaden
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(School Director), Loraine Mitchell (Program Coordinator), Kimberley Childress (Director of
Admissions), and Cindy Hardie (Financial Aid Administrator).
In addition to any sanctions available under applicable laws, violations of this policy
by Arlington Medical Institute students are subject to sanction under the Student Code of
Conduct, and violation of this policy by Arlington Medical Institute employees are subject
to sanction under Arlington Medical Institute’s policies governing employee conduct.
Arlington Police Department
101 S Mesquite St
Arlington, TX 76010
(817) 459-5700
School Director: Natalie Thaden
1001 N.E. Green Oaks Blvd. Suite #190
Arlington, TX 76006
817-265-0607 Ext. 205
Arlington Fire Department
2001 New York Ave
Arlington, TX 76010
(817) 459-5824
Program Coordinator: Loraine Mitchell
1001 N.E. Green Oaks Blvd. Suite #190
Arlington, TX 76006
817-265-0607 Ext. 206
Arlington Fire Department
620 W Division St
Arlington, TX 76011
(817) 459-5648
Director of Admissions: Kimberley Childress
1001 N.E. Green Oaks Blvd. Suite #190
Arlington, TX 76006
817-265-0607 Ext. 208
Financial Aid Administrator: Cindy Hardie
1001 N.E. Green Oaks Blvd. Suite #190
Arlington, TX 76006 Ext. 207
817-265-0607 Ext. 205
Fire, Smoke, Explosion
All fires occurring on campus must be reported to the Arlington Fire Department at 817-4595500, including those that have been extinguished. Do not hesitate to activate a fire alarm if
you discover smoke or fire. If this situation occurs:
 Notify others who might not have heard the alarm or evacuation order.
 Turn off equipment.
 Secure hazardous operations if possible.
 Take important personal items, such as keys and cell phone.
 Close doors behind the last person out.
 Walk quickly, but do not run, to the nearest safe exit.
 Do not use an elevator unless authorized emergency personnel tell you to do so.
 Do not re-enter the building until someone in authority gives the "all clear" signal.
 Report any missing or trapped persons to emergency personnel.
 Move away from the building.
 Go to your evacuation meeting site and sign in.
 Wait at the evacuation site for directions
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If you are required to leave the building immediately but are unable to (because of a
physical disability, injury, or obstruction):




Follow the evacuation plan or go to the nearest area where there are no hazards.
Dial 817-459-5500 to notify the Arlington Police department of your situation and location.
Be sure to give the room number so Public Safety can send help.
Signal out the window to emergency responders, if possible.
If clothing is on fire:
Drop to the ground or floor, and roll to smother flames.
 Smother flames using a fire blanket.
 Drench with water.
 Seek medical attention for all burns and injuries.
Future Improvements in Fire Safety to Current Employees and Enrolled Students
Fire Safety has always been and continues to be a high priority at Ramapo College. We continue
to assess what more can be done to:
 Assure a Fire Safe Environment
 Raise our Fire Preparedness and Prevention
 Renew the Fire Safety Instructions and Fire Evacuation Procedures
 Update Available Training and Information
At minimum an annual review of Arlington Medical Institute’s Fire Safety Policies and
Procedures will be conducted, inspections and tests of our Fire Suppression and Protection, and
continue on an annual schedule for any deficiencies.
Arlington Medical Institute conducts routine Fire Drills throughout the year. These drills
play a vital part in planning and evaluating how quickly and safely the student can evacuate
the building. Each room is checked and the reports the names of those still found. Records of the
fire drills and schedule of drills are kept on file at Arlington Medical Institute.
HOSPITALS AND CLINICS FOR EMERGENCY RESPONSE
Hospital/Clinic:
Arlington MemorialArlington Fire Department
The Neighborhood
Doctor (South)
Alternate Hospital:
Medical Center of
Arlington
817-960-6100
817-459-5500
817-465-3241
817-465-3241
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