MID-MICHIGAN HEALTH SCIENCES LIBRARIES
BYLAWS, October 1990
Revised November 2008
ARTICLE I. Name
The name of this association shall be Mid-Michigan Health Sciences Libraries (M-MHSL). M-MHSL is a
regional group affiliated with the Michigan Health Sciences Libraries Association (MHSLA).
ARTICLE II. Objectives
The objectives shall be:
1. To serve as a channel of communication among members.
2. To provide a forum for studying common problems and working on joint projects.
3. To help improve the quality of service in member libraries.
4. To provide opportunities for continuing education.
5. To represent the interests of Mid-Michigan health sciences libraries by providing
representatives to other organizations such as the Michigan Health Sciences Libraries Association
(MHSLA).
6. To provide local arrangements for the MHSLA annual conference on a rotating basis.
ARTICLE III. Membership
Section 1. Membership
The membership shall be comprised of individuals with an interest in health sciences libraries, medical
informatics, and other related fields.
Section 2. Vote
Each member in good standing shall have the right to one vote.
ARTICLE IV. Dues
Section 1. Fiscal Year
The fiscal year shall be January 1 to December 31.
Section 2. Membership Year
The membership year shall be the same as the fiscal year.
Section 3. Dues
Annual dues shall be ten dollars ($10.00) payable on or before January 1st of each year.
Section 4. Cessation of Membership
If dues are unpaid by February 1st, a second notice will be sent. Those members delinquent after March 1st
shall forfeit their rights of membership until payment is made.
ARTICLE V. Officers
Section 1. Officers
The officers shall be a President, a Secretary, and a Treasurer. The President, Treasurer and Secretary shall
serve terms of one year.
Section 2. Vacancies
In the event an officer cannot complete his or her term of office, a special election shall be held to fill the
vacancy.
Section 3. Duties of the Officers
A. President
The President shall preside at all meetings except as otherwise noted, shall appoint any ad-hoc
committee(s) deemed necessary, prepare and send out agendas, and be an ex-officio member of all
committees.
B. Secretary
The Secretary shall record meeting minutes and distribute them to the membership, handle correspondence,
and act as historian. The Secretary shall preside at the meetings in the absence of the President. In the
event the Secretary is unable to fulfill these duties (due to illness, unavoidable absence from meetings or
other circumstances), the duties are accomplished by a substitute.
C. Treasurer
The Treasurer shall collect and record all dues and shall be responsible for receipt and disbursement of all
M-MHSL funds. The Treasurer shall compile a list of the current members and share this list with the
membership via email. The Treasurer shall furnish a written statement of the financial condition of MMHSL at each meeting.
ARTICLE VI. Representation to Other Organizations
Section 1. Selection of Representatives
Representatives to other groups, such as MHSLA, shall be elected by the M-MHSL membership each year.
Section 2. Term of Service
The term of service shall be one (1) year.
ARTICLE VII. Committees
Section 1. Ad Hoc Committees
A. Composition
1. There shall be ad-hoc committees to assist with the business of the association.
2. The President shall designate the chairpersons and members of all ad-hoc committees deemed
necessary. Appointments may be terminated by the President.
B. Responsibilities and Reporting
1. Committees shall investigate and perform their designated charges and report to the
membership at each meeting.
ARTICLE VIII. Elections
Section 1. Elections Officer
A. Appointment
The President will appoint an Elections Officer at the September meeting. The Elections Officer is not
eligible to run for an office.
B. Duties of the Elections Officer
The Elections Officer shall take nominations for officers from the floor at the September meeting.
Section 2. Ballots
The Elections Officer, on or by September 30, shall distribute ballots for officers to members in good
standing. Any ballot received after October 31 shall be destroyed. The Elections Officer will tabulate the
results and report them to the President prior to the November meeting. The President will announce the
results to the membership.
Section 3. Retention of Ballots
The Elections Officer will give the ballots to the Secretary after the election. The Secretary shall retain all
ballots for 60 days after the November meeting.
ARTICLE IX. Meetings
Section 1. Meetings
A. Regular Meetings
Regular meetings shall be held in January, March, May, July, September and November on a date chosen
by the President prior to the MHSLA Board meeting. The President may alter this schedule as deemed
necessary.
B. Special Meetings
The President shall call any additional meetings deemed necessary.
Section 2. Meeting Location
Meeting location shall be determined by the President.
Section 3. Quorum
A simple majority of the members shall constitute a quorum.
ARTICLE X. Parliamentary Authority
Parliamentary authority shall be the current edition of Robert's Rules of Orders, Newly Revised.
ARTICLE XIII. Amendments
These Bylaws may be amended by a two-thirds (2/3) majority of the members, by written ballot, provided
written notice has been given at least thirty (30) days in advance.