Lecture Plan
Microsoft Office 2010
Microsoft PowerPoint 2010
Lesson 2: Working with Slides
Learning Goals
The goal of this lesson is for students to successfully create a themed presentation as well
as make modification to it. The student will insert slides, delete slides and explore the
various presentation views in PowerPoint.
Learning Objectives
On completion of this lesson, students will be able to do the following:
 Create a new presentation from a theme
 Create a new slide
 Delete a slide
 Enter text in the Outline tab
 Edit text in Normal view
 Enter speaker notes in the Notes pane and Note Page view
 Insert slides from other presentations
 Rearrange slides in Slide Sorter view
 Show slides in Slide Show view
Lesson Introduction
Describe the importance of being able to apply a theme to a presentation and make other
modifications. Discuss the necessity of each presentation view option and how speaker
notes can be helpful during a lengthy presentation.
Creating a New Presentation from a theme
Instructors should do the following:
 Explain the concept of a theme.
 Point out the various formats and items that are included in a theme.
 Explain that themes are installed with PowerPoint, but users can design their own
personalized themes.
 Explain to students that additional themes are available for download at
http://office.microsoft.com
 Remind students how to change views using the commands on the View Ribbon.
 Demonstrate how to select a new presentation to be created from an installed
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
theme.
Point out the numerous themes that are available in PowerPoint by scrolling
through the list of templates.
Demonstrate how to select an installed theme to apply to the presentation by
clicking on the design.
Entering Text in the Slide Pane
Instructors should do the following:
 Point out the location of placeholders in the presentation.
 Explain that clicking on a text placeholder will change the placeholder to a text
object that can be used for text entry.
 Demonstrate how to choose a slide for text entry by clicking on the slide in the
Outline and Slides pane.
 Demonstrate how to click the placeholder and begin entering text.
Creating a New Slide
Instructors should do the following:
 Explain that new slides can be placed at any position in the presentation.
 Explain that, by default, PowerPoint has nine different slide layouts. Scroll
through the various choices and explain the layout types.
 Demonstrate how to insert a new slide immediately after the active slide by
clicking the New Slide button on the Home Ribbon.
 Explain that the position of the new slide can be changed by clicking the slide that
you wish for the new slide to appear after, and then inserting a new slide.
 Demonstrate how to insert a new slide in the middle of the presentation.
Alternative Method
Demonstrate how to insert a new slide by using the Insert Command on the Shortcut
menu.
Demonstrate how to insert a new slide by using the keyboard shortcut CTRL + M.
Entering Text in the Outline Tab
Instructors should do the following:
 Explain that the Outline tab displays the entire presentation in outline format.
 Explain that the slide icon indicates an individual slide and that the title and text
are on the right side of that icon.
 Demonstrate how to insert a new slide in the Outline tab by clicking in the
position of the new slide and clicking the New Slide button on Home Ribbon.
 Demonstrate how to enter text in the Outline tab by clicking in the position where
text should begin and entering the text.
 Explain that the Promote and Demote buttons on the shortcut menu can control
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the indentation of the slide text.
Demonstrate how to demote title text to body text on the shortcut menu.
Demonstrate how to promote body text to title text on the shortcut menu.
Editing Text in Normal View
Instructors should do the following:
 Explain that a presentation can be edited with ease in the Outline pane or Slide
pane.
 Point out that clicking on a slide icon on the Outline tab will make the slide
active.
 Demonstrate how to edit slide text on the Outline tab.
 Demonstrate how to edit slide text on the slide pane.
 Demonstrate how to move a bullet item from one location to another in the bullet
list by clicking and dragging the text within the slide.
Enter Speaker Notes
Instructors should do the following:
 Explain that speaker notes are a special area in which the speaker can make
comments about the presentation.
 Explain that speaker notes are not visible in the presentation and are viewed and
printed only by the speaker.
 Explain that speaker notes can be created in two views: the Notes pane or Notes
Page view.
 Point out that the Notes pane appears below the slide pane in Normal view.
 Demonstrate how to enter notes in the Notes pane by clicking the placeholder and
entering text.
 Explain that modifying notes in the Notes pane is exactly the same as modifying
text on a slide.
 Explain that entering notes in Notes Page view allows for one slide to be visible at
a time, and it allows for a much larger visible notes area.
 Explain that scrolling through the slides in Notes Page view is done by using the
up and down arrow or page-up/page-down keys on the keyboard as well as the
scroll wheel on the mouse.
 Demonstrate how to enter notes on the Notes Page view.
 Demonstrate how to modify notes on the Notes Page view.
 Point out that the default zoom on the Notes Page view is small, so some users
might desire to magnify the zoom on this view.
 Demonstrate how to increase the notes page view to a larger size using the Zoom
controls on the lower right side of the PowerPoint window.
Inserting Slides from Other Presentations
Instructors should do the following:
 Explain that using previously created slides when creating new presentations is a
time-saving technique.
 Demonstrate how to insert a previously created slide by clicking one of the Slides
options on the Insert Ribbon.
Rearranging Slides in Slide Sorter View
Instructors should do the following:
 Explain that Slide Sorter view is a quick way to view all slides in the presentation.
 Demonstrate how to change to Slide Sorter view by choosing Slide Sorter from
the View Ribbon.
 Explain that slides can be rearranged in Slide Sorter view.
 Demonstrate how to rearrange slides in Slide Sorter view by clicking and
dragging the slide to the desired position.
 Demonstrate how slides can be moved between two open presentations in Slide
Sorter view by opening each presentation, changing to Slide Sorter view, then
simply dragging the individual slides to the desired position in the window.
Showing Slides in Slide Show View
Instructors should do the following:
 Explain that Slide Show view is used to show a presentation in full screen view
from the first slide to the last slide in the presentation in order by slide number.
 Demonstrate how to show a presentation in Slide Show view by choosing Slide
Show from the View Ribbon.
 Demonstrate how to advance to the next slide by clicking the left mouse button.
 Demonstrate how to stop a presentation at any time by right-clicking and
choosing End Show from the shortcut menu or by pressing the Escape key on the
keyboard.
 Demonstrate how to control the slide show using the control buttons on the lower
left corner of the presentation window.
Lesson Quiz
True/False
1.
2.
3.
4.
5.
The F1 key will run the slide show.
Printing a presentation for future reference is considered good practice.
Presentations are saved with a .pptx file extension.
New Slides may be inserted at any point in the presentation.
Slide layout may be changed using the New Slide command on the Home Ribbon.
Multiple Choice
1. When preparing for a presentation, the best place is start is by_____.
a. establishing a need
b. analyzing the audience
c. determining what is to be included
d. beginning to gather information
2. Information that is to be hidden from the audience should be placed in the _____.
a. Outline pane
b. Notes pane
c. View pane
d. Slides area
3. Slide shows may be controlled using the mouse and the _____ keys.
a. F1 and F2
b. Page Up and Page Down
c. Shift and Enter
d. ALT and CTRL
4. _____ are boxes that are displayed in a new slide.
a. Text area
b. Place boxes
c. placeholders
d. information boxes
5. _____ is located directly above the Home Ribbon Tab.
a. Quick Access Toolbar
b. Standard Toolbar
c. Shortcut Menu
d. Common Toolbar
Quiz Answers:
True/False
1.
2.
3.
4.
5.
False, the F5 key will run the slide show.
False, typically a presentation is not printed.
True
True
False, use the Layout Command on the Home Ribbon.
Multiple Choice
1. A (establishing a need)
2. B (notes pane)
3. B (page up and page down)
4. C (placeholders)
5. A ( Quick Access Toolbar)
Class Projects
Hands-On Projects
Lesson 2—Exercise 1
As the Continuing Education Coordinator at Top Line Project Management, you are
required to offer a wellness session once per year. With the increased interest in the
topic, you are preparing for your second presentation this month. Since the last wellness
session, you have discovered some new information that you would like to include in the
presentation as well as come design aspects you would like to incorporate. Use the
current presentation, Lesson2Ex1Data to make the following modifications:
1. Apply the Aspect theme.
2. Insert a title slide after slide 2 remove the title and enter the following text in
the subtitle: Only a doctor can diagnose heart disease.
3. Create a new title slide after slide 4, remove the title and enter the following
text in the subtitle: Smokers have more than twice the chance of having a
heart attack.
4. Create a new title slide before slide 5, remove the title and enter the following
text in the subtitle: Diets high in saturated fats and cholesterol increase the
risk of heart disease.
5. Move slide 2 to after slide 3.
6. Save the presentation as lesson2ex1 in the PowerPoint folder on your storage
device.
Lesson 2—Project 1
As the Club President for STAR Running Club, you preparing for an upcoming club
meeting. You will introduce a membership drive program for the fall. Using the
information provided, create a new presentation using the Module theme:
o Title Slide:
 STAR RUNNING CLUB
 Enter your name as the subheading
o Slide 2: Where every mile counts! (remove the subtitle placeholder)
o Slide 3: Enter text Club Goals:
 Promote health and fitness
 Encourage group running
 Support community runners
 Promote community awareness of physical fitness needs
o Slide 4: Enter text Weekly Activity Schedule
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 Monday – Gym (run)
 Tuesday – Community Track (run)
 Wednesday – Off
 Thursday – State Park (bike ride)
 Friday – Off
 Saturday – Midtown Church (run)
 Sunday – Off
o Slide 5: Enter text Current Membership
 53 Runners
 29 Walkers
o Slide 6: Enter text Keep going … just one more mile! (remove the
subtitle placeholder)
Save the presentation as Lesson2Project1a in the PowerPoint folder on your
storage device.
After the Current Membership slide, insert a new title and text slide:
o Goal Membership
 100 Runners
 50 Walkers
Create speaker notes for the Goal Membership slide to remind the presenter to
brainstorm with members about how to increase membership.
Insert a note on the slide for the Activity Schedule to remind the presenter to
ask for new activity suggestions.
Print Preview the speaker notes for this presentation.
Save the presentation as Lesson2Project1b in the PowerPoint folder on your
storage device.
Video and Training Resource Links
Microsoft Office Online provides online training, demonstrations, and quizzes
that include detailed explanations, preferred methods, and lesson tutorials for each
Microsoft Office program. These resources are suggested to engage students in
hands-on experience, self-paced lesson participation, and lesson reinforcement.
E-Learning Courses from Microsoft Learning
Course 10295: Beginner Skills in Microsoft PowerPoint 2010
Show the class the information for this course and explain that this course is
designed to help you use the Microsoft PowerPoint 2010 interface, commands,
and features to create, enhance, and deliver presentations.