Lecture Plan Microsoft Office 2010 Microsoft PowerPoint 2010 Lesson 2: Working with Slides Learning Goals The goal of this lesson is for students to successfully create a themed presentation as well as make modification to it. The student will insert slides, delete slides and explore the various presentation views in PowerPoint. Learning Objectives On completion of this lesson, students will be able to do the following: Create a new presentation from a theme Create a new slide Delete a slide Enter text in the Outline tab Edit text in Normal view Enter speaker notes in the Notes pane and Note Page view Insert slides from other presentations Rearrange slides in Slide Sorter view Show slides in Slide Show view Lesson Introduction Describe the importance of being able to apply a theme to a presentation and make other modifications. Discuss the necessity of each presentation view option and how speaker notes can be helpful during a lengthy presentation. Creating a New Presentation from a theme Instructors should do the following: Explain the concept of a theme. Point out the various formats and items that are included in a theme. Explain that themes are installed with PowerPoint, but users can design their own personalized themes. Explain to students that additional themes are available for download at http://office.microsoft.com Remind students how to change views using the commands on the View Ribbon. Demonstrate how to select a new presentation to be created from an installed theme. Point out the numerous themes that are available in PowerPoint by scrolling through the list of templates. Demonstrate how to select an installed theme to apply to the presentation by clicking on the design. Entering Text in the Slide Pane Instructors should do the following: Point out the location of placeholders in the presentation. Explain that clicking on a text placeholder will change the placeholder to a text object that can be used for text entry. Demonstrate how to choose a slide for text entry by clicking on the slide in the Outline and Slides pane. Demonstrate how to click the placeholder and begin entering text. Creating a New Slide Instructors should do the following: Explain that new slides can be placed at any position in the presentation. Explain that, by default, PowerPoint has nine different slide layouts. Scroll through the various choices and explain the layout types. Demonstrate how to insert a new slide immediately after the active slide by clicking the New Slide button on the Home Ribbon. Explain that the position of the new slide can be changed by clicking the slide that you wish for the new slide to appear after, and then inserting a new slide. Demonstrate how to insert a new slide in the middle of the presentation. Alternative Method Demonstrate how to insert a new slide by using the Insert Command on the Shortcut menu. Demonstrate how to insert a new slide by using the keyboard shortcut CTRL + M. Entering Text in the Outline Tab Instructors should do the following: Explain that the Outline tab displays the entire presentation in outline format. Explain that the slide icon indicates an individual slide and that the title and text are on the right side of that icon. Demonstrate how to insert a new slide in the Outline tab by clicking in the position of the new slide and clicking the New Slide button on Home Ribbon. Demonstrate how to enter text in the Outline tab by clicking in the position where text should begin and entering the text. Explain that the Promote and Demote buttons on the shortcut menu can control the indentation of the slide text. Demonstrate how to demote title text to body text on the shortcut menu. Demonstrate how to promote body text to title text on the shortcut menu. Editing Text in Normal View Instructors should do the following: Explain that a presentation can be edited with ease in the Outline pane or Slide pane. Point out that clicking on a slide icon on the Outline tab will make the slide active. Demonstrate how to edit slide text on the Outline tab. Demonstrate how to edit slide text on the slide pane. Demonstrate how to move a bullet item from one location to another in the bullet list by clicking and dragging the text within the slide. Enter Speaker Notes Instructors should do the following: Explain that speaker notes are a special area in which the speaker can make comments about the presentation. Explain that speaker notes are not visible in the presentation and are viewed and printed only by the speaker. Explain that speaker notes can be created in two views: the Notes pane or Notes Page view. Point out that the Notes pane appears below the slide pane in Normal view. Demonstrate how to enter notes in the Notes pane by clicking the placeholder and entering text. Explain that modifying notes in the Notes pane is exactly the same as modifying text on a slide. Explain that entering notes in Notes Page view allows for one slide to be visible at a time, and it allows for a much larger visible notes area. Explain that scrolling through the slides in Notes Page view is done by using the up and down arrow or page-up/page-down keys on the keyboard as well as the scroll wheel on the mouse. Demonstrate how to enter notes on the Notes Page view. Demonstrate how to modify notes on the Notes Page view. Point out that the default zoom on the Notes Page view is small, so some users might desire to magnify the zoom on this view. Demonstrate how to increase the notes page view to a larger size using the Zoom controls on the lower right side of the PowerPoint window. Inserting Slides from Other Presentations Instructors should do the following: Explain that using previously created slides when creating new presentations is a time-saving technique. Demonstrate how to insert a previously created slide by clicking one of the Slides options on the Insert Ribbon. Rearranging Slides in Slide Sorter View Instructors should do the following: Explain that Slide Sorter view is a quick way to view all slides in the presentation. Demonstrate how to change to Slide Sorter view by choosing Slide Sorter from the View Ribbon. Explain that slides can be rearranged in Slide Sorter view. Demonstrate how to rearrange slides in Slide Sorter view by clicking and dragging the slide to the desired position. Demonstrate how slides can be moved between two open presentations in Slide Sorter view by opening each presentation, changing to Slide Sorter view, then simply dragging the individual slides to the desired position in the window. Showing Slides in Slide Show View Instructors should do the following: Explain that Slide Show view is used to show a presentation in full screen view from the first slide to the last slide in the presentation in order by slide number. Demonstrate how to show a presentation in Slide Show view by choosing Slide Show from the View Ribbon. Demonstrate how to advance to the next slide by clicking the left mouse button. Demonstrate how to stop a presentation at any time by right-clicking and choosing End Show from the shortcut menu or by pressing the Escape key on the keyboard. Demonstrate how to control the slide show using the control buttons on the lower left corner of the presentation window. Lesson Quiz True/False 1. 2. 3. 4. 5. The F1 key will run the slide show. Printing a presentation for future reference is considered good practice. Presentations are saved with a .pptx file extension. New Slides may be inserted at any point in the presentation. Slide layout may be changed using the New Slide command on the Home Ribbon. Multiple Choice 1. When preparing for a presentation, the best place is start is by_____. a. establishing a need b. analyzing the audience c. determining what is to be included d. beginning to gather information 2. Information that is to be hidden from the audience should be placed in the _____. a. Outline pane b. Notes pane c. View pane d. Slides area 3. Slide shows may be controlled using the mouse and the _____ keys. a. F1 and F2 b. Page Up and Page Down c. Shift and Enter d. ALT and CTRL 4. _____ are boxes that are displayed in a new slide. a. Text area b. Place boxes c. placeholders d. information boxes 5. _____ is located directly above the Home Ribbon Tab. a. Quick Access Toolbar b. Standard Toolbar c. Shortcut Menu d. Common Toolbar Quiz Answers: True/False 1. 2. 3. 4. 5. False, the F5 key will run the slide show. False, typically a presentation is not printed. True True False, use the Layout Command on the Home Ribbon. Multiple Choice 1. A (establishing a need) 2. B (notes pane) 3. B (page up and page down) 4. C (placeholders) 5. A ( Quick Access Toolbar) Class Projects Hands-On Projects Lesson 2—Exercise 1 As the Continuing Education Coordinator at Top Line Project Management, you are required to offer a wellness session once per year. With the increased interest in the topic, you are preparing for your second presentation this month. Since the last wellness session, you have discovered some new information that you would like to include in the presentation as well as come design aspects you would like to incorporate. Use the current presentation, Lesson2Ex1Data to make the following modifications: 1. Apply the Aspect theme. 2. Insert a title slide after slide 2 remove the title and enter the following text in the subtitle: Only a doctor can diagnose heart disease. 3. Create a new title slide after slide 4, remove the title and enter the following text in the subtitle: Smokers have more than twice the chance of having a heart attack. 4. Create a new title slide before slide 5, remove the title and enter the following text in the subtitle: Diets high in saturated fats and cholesterol increase the risk of heart disease. 5. Move slide 2 to after slide 3. 6. Save the presentation as lesson2ex1 in the PowerPoint folder on your storage device. Lesson 2—Project 1 As the Club President for STAR Running Club, you preparing for an upcoming club meeting. You will introduce a membership drive program for the fall. Using the information provided, create a new presentation using the Module theme: o Title Slide: STAR RUNNING CLUB Enter your name as the subheading o Slide 2: Where every mile counts! (remove the subtitle placeholder) o Slide 3: Enter text Club Goals: Promote health and fitness Encourage group running Support community runners Promote community awareness of physical fitness needs o Slide 4: Enter text Weekly Activity Schedule Monday – Gym (run) Tuesday – Community Track (run) Wednesday – Off Thursday – State Park (bike ride) Friday – Off Saturday – Midtown Church (run) Sunday – Off o Slide 5: Enter text Current Membership 53 Runners 29 Walkers o Slide 6: Enter text Keep going … just one more mile! (remove the subtitle placeholder) Save the presentation as Lesson2Project1a in the PowerPoint folder on your storage device. After the Current Membership slide, insert a new title and text slide: o Goal Membership 100 Runners 50 Walkers Create speaker notes for the Goal Membership slide to remind the presenter to brainstorm with members about how to increase membership. Insert a note on the slide for the Activity Schedule to remind the presenter to ask for new activity suggestions. Print Preview the speaker notes for this presentation. Save the presentation as Lesson2Project1b in the PowerPoint folder on your storage device. Video and Training Resource Links Microsoft Office Online provides online training, demonstrations, and quizzes that include detailed explanations, preferred methods, and lesson tutorials for each Microsoft Office program. These resources are suggested to engage students in hands-on experience, self-paced lesson participation, and lesson reinforcement. E-Learning Courses from Microsoft Learning Course 10295: Beginner Skills in Microsoft PowerPoint 2010 Show the class the information for this course and explain that this course is designed to help you use the Microsoft PowerPoint 2010 interface, commands, and features to create, enhance, and deliver presentations.