ROYAL BOROUGH OF KINGSTON
JOB DESCRIPTION
Directorate/Department
Learning & Children’s
Services
Job Title
SEN Case Officer
Section
Assessment and Support for
Learning
Post Number
Grade
G
Relationships
Responsible to:
Principal Case Officer
Important Functional Relationships:
 Management and administrative staff involved with delivery of services to pupils with
special educational needs (SEN) within the Assessment and Support for Learning
Service
 Staff of other groups in the Learning and Children’s Services, particularly the Education
Psychology Service , Pupil Support Service, Social Care, Home to School Transport,
Education Welfare and Admissions
 Legal Services
 Headteachers, SENCOs and other school staff
 Staff of the Health Authority and NHS Trusts
 Parents, carers and pupils
Important External Relationships:
 Staff in other Local Authorities (LAs)
 Staff from Independent and non maintained Schools
 Parent Partnership Officer Service
Main Purpose of Job
To undertake administrative duties in relation to the implementation of the Education Act
1996 and SEN Code of Practice with emphasis on the Statutory Assessment and
preparation of Statements of Special Educational Needs (SEN) and appropriate
educational placements. This will be replaced by all associated tasks regarding the
forthcoming Children and Families Bill in 2014.
Main responsibilities of the post
Professional Function:
1.
To be responsible for casework administration for pupils with SEN as defined in
Part IV of the Education Act 96, undertaking complex administrative procedures
2.
whilst exercising discretion and managing competing pressures and demands.
To have detailed knowledge of the SEN Code of Practice and other relevant
legislation and to take account of changes in legislation.
3.
To consult and seek advice from the Senior and Principal Case Officer to progress
complex cases.
4.
To work closely with the Educational Psychology Service, Pupil Support Service
and Support for Learning Team to identify appropriate educational placements and
provision for pupils with Statements of SEN.
5.
To be responsible for the focus of a special area of SEN, eg. pre-school children,
out borough placements, RBK special schools.
6.
To be the first point of contact for parents, schools and LA officers with regard to the
statutory assessment procedures, progression of cases and to advise as required.
7.
To be responsible for managing parental requests, school referrals and referrals
from other agencies and organising an effective system for record keeping and for
progressing cases with due regard to the timelines set out in the Code of Practice.
8.
To participate in the Statutory Assessment Advisory Group (SAAG) meetings taking
responsibility for presenting allocated cases, advising on the current situation and
implementing decisions on behalf of the Group as appropriate.
9.
To make arrangements for the appropriate educational placements of pupils, as
advised by SAAG, including first placements and changes of placements, liaising
directly with a range of professionals and advising parents accordingly.
10.
To undertake the administration process in connection with:








Statutory Assessments
Proposed Statements of SEN
Final Statements of SEN
Amended Statements of SEN
Statutory Annual Reviews, identifying those pupils who will need to be
considered by SAAG and the SEN Funding Group
Transitional Annual Reviews in liaison with relevant agencies and professionals
Transition for pupils with Statements between the Key Stages
Requests from other LAs for placements in RBK schools
11.
To support the Joint Team Manager in the preparation of the LA’s cases for the
SEN Tribunal and to prepare chronologies listed at the 1st tier tribunal.
12.
To liaise with a wide range of agencies in order to progress all cases including
complex and sensitive cases. This should include SEN transport services.
13.
To clerk the SAAG meeting as required
14.
To operate and use consistently agreed ICT systems for recording information.
15.
To attend school reviews and meetings with parents/carers as prioritised and
agreed in liaison with SAAG.
16.
To participate fully in the programme of professional development, training and
team meetings.
Other Duties
To be aware of and adhere to RBK’s equal opportunities policy and implement it through
the postholder’s work.
To be fully conversant with and adhere to relevant statutory provisions, codes of
professional practice and conduct and Customer Care procedures.
To undertake such additional or altered duties consistent with the purposes of the post as
may reasonably be required from time to time by the Principal Case Officer.
PERSON SPECIFICATION
Directorate/Department
Job Title
Grade
Learning & Children’s
Services
SEN Case Officer
G
Post Number
Section
Assessment and Support for
Learning
1. Qualifications
GCSE English and Maths or equivalent
E
2. Experience
Working in an office environment
Working within timescales
ICT (Word Processing and Database)
Knowledge of the Education Act 1996 Part IV
Special Educational Needs
Knowledge of the SEN Code of Practice
Knowledge of general educational legislation
E
E
E
3. Skills
Ability to prioritise work and follow
legislative procedures
High level of interpersonal skills
Ability to write letters in a clear and
yet sympathetic manner
A calm manner in dealing with tense situations
Maintenance of strict confidentiality
Ability to work as a team member
Ability to be flexible in any situation
D
D
D
E
E
E
E
E
E
E
Good keyboard skills
E