Session Proposal Planning Document
User First Name:
User Last Name:
User Email address:
Speaker Details
Speaker's First Name:
Speaker's Last Name:
Speaker's email address:
Speaker's website:
Speaker's twitter username:
Speaker's Bio (500 characters max):
Additional speakers' names and bios (if applicable):
Session Details - Program
Session Title (Make it Eye-catching!):
Session Description (500 words – longer submissions will be cut off):
Please compose a 140 character Tweet that we can send out to generate interest in your
session. (Please remember to include your twitter handle and #CCTC2016 in your
tweet):
Audience, Subjects, Topics, and Session Types
Target Audience (Please keep all that apply and delete those that don’t)
Kindergarten
Division 1 (Gr 1-3)
Division 2 (Gr 4-6)
Division 3 (Gr 7-9)
Division 4 (Gr 10-12)
Subject Areas (Please keep all that apply and delete those that don’t)
Art
Career & Technology Foundations/Studies
Drama/Dance
Environmental/Outdoor Education
Health & CALM
Language Arts
Mathematics
Music
Physical Education
Sciences
Second Languages
Social Studies
Topics Areas/Session Types (Please keep all that apply and delete those that don’t)
Assessment
Certification
Creativity & Innovation
EdCamps
Educational Research
Educational Technologies
English Language Learning
Inclusive/Diverse Classrooms
Keynote
Leadership/Admin
Learning Commons/Maker Spaces
Literacy
Numeracy
Pedagogy/Curriculum
Performance
Problem-Solving
Professional Collaboration
Project-Based Learning
Resource/Guidance
Symposium
Teacher Career Management
Teacher Wellness
Special Event
Tour
Choose the session type that best suits your proposal (Keep the one that applies and
delete the rest):
SPARK - A short 30-40 minute session that is perfect for quickly sharing a project,
lesson plan, or research paper.
IGNITE - A 75-80 minute session that provides more time to introduce and explore a
unit, novel idea, or pedagogical approach.
CAMPFIRE - A half day (2.5 hour) workshop that includes lots of time for a combination
of presentation, discussion, and active teacher participation.
BONFIRE - A full day (5 hour) symposium session organized around a particular theme
or subject which includes ample time for teachers to work with presenters to fully
explore a topic and to collaborate with colleagues so knowledge can be transferred
back to their school contexts.
If this session will be held at a location other than the TELUS Convention Centre, Hyatt
Regency Hotel, or St. Mary's High School, please provide the location and directions
here:
Session Preregistration
Pregistration should only be requested for sessions that are to be held off-site (such as
physical activity sessions), that have large hands-on components (such as Art, Science lab, or
CTS sessions), or have very limited space. Registration should NOT be used to limit the size
of your audience.
Does your session require teachers to register in advance?
If your session requires preregistration what is the maximum number of teachers who
can register?
Do teachers need to pay a fee to participate? If yes, please ensure you have requested
preregistration.
If yes, what is the cost per teacher?
Collected fees can only be used to cover the cost of consumables, equipment rentals, and instructor fees. Fees
are not to be charged to cover the cost of copying or to to provide resources to all participants. Please familiarize
yourself with our speaker guidelines.In most cases, this fee must be collected by speakers at the door.
Room Set-up
How would you like the room set-up? (Keep the one that applies and delete the rest):
No-preference
Lecture/Chairs Only set-up - This is the preferred room arrangement as it allows the
most teachers to participate in any given session.
Classroom/Tables and Chairs set-up- Adding tables to the room greatly limits the
number of teachers who can participate. This arrangement is not permitted for SPARK
sessions and will only be approved for IGNITE sessions in rare situations.
Other room considerations (please specify):
Audio Visual Needs
What are your Audio/Visual requirements? (please choose all that apply and delete the
rest):
LCD projector & screen - You are responsible for ensuring that they have the correct
adaptor/dongle to connect their laptop computers to the projectors.
Speakers that connect to laptop/iPod
Microphone
Internet access for presenter - Wifi is provided at all sites. It is recommended that you
download internet files (if possible) to ensure that they avoid any potential network
errors
Internet access for participants - Sessions requiring multiple users to access the internet
to run software programs (e.g. Minecraft, AdobeCreativeSuite) should request a
computer lab to ensure accessibility
Whiteboard & pens
Flipchart paper & pens - If you plan to hang pages to the wall, they must use blue or
green painters’ tape ONLY (not provided)
Overhead projector & pens - Film not included. You should bring a box of transparency
sheets
SMARTBoard - Only available at St. Mary’s
DVD player - DVD player will be connected to LCD projector
CD player
Computer lab (30 desktop workstations)
Other AV considerations (please specify):
Please choose the audience size you would be willing to speak to. (Keep the one that
applies and delete the rest):
10-30 (This is appropriate for hands-on or physical activity sessions where supplies and
space are limited)
30-60 (Most CAMPFIRE and BONFIRE sessions will be scheduled in rooms of this size)
60-100 (Most SPARK and IGNITE sessions will be scheduled in rooms of this size)
Over 100 (There are very few rooms that accommodate this many teachers)
Availability
Are you UNABLE to present during any of the following blocks of time? (Keep the one
that applies and delete the rest):
Thursday (February 11, 2016) morning
Thursday (February 11, 2016) afternoon
Friday (February 12, 2016) morning
Friday (February 12, 2016) afternoon
I am able to present in all blocks
Hosts
The CCTCA will attempt to find a teacher to host speaker(s) on the day they present. The host
can help with housekeeping matters (solving AV issues and managing room capacity, for
example) and is responsible for introducing the speaker(s). If a host cannot be arranged,
speakers will need to look after these issues themselves. More experienced/returning
speakers often do not request hosts.
Would you like the CCTCA to try to find a host for your session?
If you have a host in mind, what is their name?
What is their email address?
Speaker Remuneration
Honourarium
The CCTCA pays speakers for the time taken to prepare sessions for convention. This
amount is reported to the Canada Revenue Agency by the Alberta Teachers’ Association. If
there are multiple speakers, only the first speaker listed will receive an honourarium cheque
which they must then cash and distribute among their co-presenters.
Our standard honouraria are based on the type of session provided:
•
”SPARK” Session- $75
•
”IGNITE” Session- $175
•
“CAMPFIRE” Session- $350
•
“BONFIRE” Session- $700
What is your Requested Honourarium?:
Honouraria paid must be reported to the Canada Revenue Agency by the Alberta Teachers’
Association. Please complete the following information. The following information is collected
for reporting purposes and is deleted after each convention year. It is stored on password
protected and encrypted computers only.
Is payment to be made to an individual or company?
Only complete this portion if payment is to be made to an individual.
Individual legal name:
Individual home address:
Individual home town/city:
Individual home province/state:
Individual home country:
Individual home postal/zip code:
Individual social insurance number/social security number:
Only complete this portion if payment is to be made to a company.
Company legal name:
Company mailing address:
Company town/city:
Company province/state:
Company country:
Company postal/zip code:
Company GST registration number (or business license number):
Hotel & Travel
The CCTCA will provide a travel allowance for speakers traveling farther than 100 km. For
speakers traveling more than 600 km (return), airfare will be provided. Hotel accommodation
will be provided for those speakers presenting more than one session and traveling more than
600 km (return) in a single day.
Will you be traveling to Calgary to present?
If so, what is your town/city of departure?
If applicable, how will you be traveling to Calgary?
Other travel considerations (please specify):
If you're traveling to Calgary, are accommodations required?
Please provide the names of all speakers requiring accommodation:
Substitute Costs
The CCTCA is able to provide substitute teacher costs to free-up school-based teachers and
administrators on the day they present.
Do you require substitute coverage to be provided?
If you require substitute coverage, what is the name of your school district?
If you require substitute coverage, what is the name of your school?
If you require substitute coverage, what is the name of your direct supervisor:
If you require substitute coverage, what is the email address of your direct supervisor:
If you require substitute coverage, what is the phone number of your direct supervisor:
Books & Book-Signings
The convention bookstore will make every effort to stock copies of selected resources
authored by or referred to by speakers. If there are any books that you would like to see at the
convention bookstore, please list them here (maximum 3 per session).
Book 1: Title: Author(s), Publisher, ISBN:
Book 2: Title: Author(s), Publisher, ISBN:
Book 3: Title: Author(s), Publisher, ISBN:
Would you like to request a book signing?
TERMS & CONDITIONS
Please read the Speaker Guidelines.
Do you agree to the terms described in the speaker guidelines? (If so, type YES)
Any other notes or considerations that the CCTCA should be aware of?