Texas CVD and Stroke Partnership
Steering Committee Meeting
October 16, 2009
Clinical Education Center Room C1-110
Brackenridge Hospital
Meeting Summary
Meeting Minutes
Welcome and Review of the Meeting Objectives
Dr. Thomas Alexander, Chair, opened the meeting, welcomed the group, and reviewed the
objectives for the meeting.
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Provide an opportunity for partners to network and share information about their
current heart and stroke related activities.
Communicate partnership evaluation results to Steering Committee members.
Introduce Steering Committee members to the SharePoint site.
Elect a new Chair Elect for the 2010 year.
Provide time for Goal Committees to work face to face.
Review heart and stroke data in Texas and identify gaps that could be addressed by
the partnership.
Brainstorm, prioritize, and select Partnership objectives for next year.
Introductions
Steering Committee members introduced themselves and provided brief updates on CVD and
stroke efforts underway at their organizations.
Jane went over the items in the packet for the meeting and pointed out the information piece on
the new IOM report on second hand smoke. She urged members to utilize the report in their
organizational and community efforts for clean indoor air. Jane asked members to turn in a
Declaration of Conflict of Interest form if they felt there would be a conflict with today’s meeting.
Jane thanked Marci Wilson and Seton Family of Hospitals for supporting the Partnership by
hosting the Steering Committee meeting and donating funds for the conference held in June
2009.
Evaluation Report
Jane explained that Becky Heinsohn chairs the Quality Committee that worked with her to
develop a partnership evaluation plan. Jane reminded the group that the Steering Committee
agreed to use the Community Coalition Action Theory (CCAT) frame work for building and
evaluating the partnership. CCAT has guided partnership formation processes, partnership
structure development, and partnership evaluation. A logic model was created to provide a
visual depiction of partnership purpose, activities, and expected outcomes. A copy of the logic
model is in the meeting packet.
A key tool for evaluating the partnership was the Partnership Survey that Jane disseminated to
the Steering Committee in September. Jane compiled the survey results and provided a Power
Point presentation for the group. Overall, the Steering Committee is doing well in all areas of
coalition effectiveness as identified by the CCAT framework. One area remains weak: a diverse
and representative membership. Jane will recruit volunteers to work with her on membership as
a high priority task in the coming months. The Steering Committee contributed to this effort by
responding to a question in the meeting attendance survey about key organizations needed at
the table and contacts within these organizations. The results from this question will be used as
a starting point for the Membership Committee in their recruiting efforts.
Related Updates
Jane reminded the group that all Steering Committee members must work on at least one Goal
Committee. Anyone that has not yet selected a committee needs to let Jane know which
committee they will begin working with.
Jane explained the GovDelivery system at DSHS that is being used to disseminate monthly
CVD and Stroke DIGESTS. The DIGEST is posted to the web and members receive an email
when information has been updated. Over 120 people receive the digest at this time.
Jane presented the new logo to the Steering Committee. The logo was approved by consensus.
Share Point Site Orientation
Frances Johnson and Don Nicholson gave a presentation on the Share Point Site. Don provided
a live demonstration over how the program works. Share Point is a Microsoft product. The cost
is about $50,000 to $60,000. Don stated you can rent space in the program monthly for about
$30. Don has generously donated space in his SharePoint site for the Partnership.
Election of Next Chair-Elect
Jane presented a slate of candidates for Chair-Elect on behalf of the Nominations Committee.
Members cast their votes using anonymous ballots. Marci Wilson was elected by majority vote.
She will take office on January 1, 2010.
Term Limits for Committee Chairs
The group discussed term limits for Committee Chairs, currently set at one year but the ability
for the same chair to serve again. The committee agreed to amend the Operating Principles to
read that committee chairs would serve for two years, providing adequate time for Chairs to get
action plans implemented.
Membership Committee and Conference Planning Committee Updates
Jane disseminated a sign-up sheet for anyone interested in joining the Membership Committee
or the Conference Planning Committee. Conference Planning Committee members from last
year had agreed to participate again this year. The committee will be planning another chronic
disease conference and will invite other chronic disease programs to participate. Potential
programs to be represented on the committee include Tobacco, Diabetes, Alzheimer’s, Arthritis,
Cancer, and Asthma. TPHA is looking for a site for the first or third week of June 2010.
Presentation of Certificates of Recognition
Jane presented certificates recognizing Dr. Thomas Alexander for his leadership during the
Partnership’s first year of formal operation. Certificates were also presented to committee
chairs. Jane also thanked Don Nicholson, Marci Wilson, Dr. Fonseca, CHW staff, Kinnie Parker,
Cheryl Dykes, and others for their extra-ordinary contributions to the Partnership.
Goal Committee Break Outs Session
Goal committees worked in break out groups for a little over an hour. Due to time constraints,
report outs were not done.
AHA Assessment of Gaps in Texas
Suzanna Summerlin from the American Heart Association provided a Power Point presentation
of gaps and priorities in cardiovascular disease and stroke identified by AHA as priorities for
Texas.
What is the Data Telling Us?
Dr. Vincent Fonseca, State Epidemiologist at DSHS, provided a Power Point presentation of risk
factor and disease data in Texas.
Brainstorm Priorities for Partnership Action in 2010
Jane reminded the group that ideas for partnership action must implement the Texas Plan to
Reduce Cardiovascular Disease and Stroke 2008 and should be considered in light of work
already being done by others (not duplicate but enhance or expand upon) and in light of our
limited time and resources (be feasible).
The group brainstormed ideas for partnership action and used a nominal group process to
identify partnership priorities for 2010. Priorities identified by the group included:
 Healthy Easting/Sodium Reduction, Obesity Reduction, Community
Gardens/Farmers Markets/Increase access to fruits and vegetables, include
disparity communities (received12 votes)
 Integrate through out the system of care for heart and stroke, increase
communication, define the concept of integration (received 7 votes)
 Clinical practice reflects science, implement guidelines (received 4 votes)
 Increase physical activity requirements in school (received 15 votes)
 Advocacy/Tell the story (received 13 votes)
 Coordinate, communicate, integrate, and resource the Goal Committees, Build
awareness and identity for the partnership and the work of the committees (received
29 votes)
 Identify Common currently funded issues among 4 goals (received 12 votes)
George Roberts, Chair Elect, summarized the results of the exercise by stating that in 2010, the
priority work of the Steering Committee will be to improve coordination, communication, and
access to resources for the four goal committees.
Next Meeting and Next Steps
The next meeting will be held in March 2010 via teleconference. Jane will work with TALHO to
set up the meeting as we did last March. Jane will confer with leadership about how to include
Goal Committee break-out time using a teleconference system.
Review Meeting Objectives and Adjourn
Dr. Alexander reviewed the meeting objectives and the group agreed all objectives has been
met. The meeting adjourned at 3:36 p.m.
Meeting Outcomes
The meeting was attended by 45 Steering Committee members. Twenty-six different
organizations were represented at the meeting.
Participants were in agreement that all seven of the stated objectives were met:
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An opportunity was provided for partners to network and share information about their
current heart and stroke related activities.
Partnership evaluation results were presented to Steering Committee members.
Steering Committee members were provided with training on the SharePoint site.
A new Chair Elect for the 2010 year was elected.
Goal Committees were provided time to work face to face.
Heart and stroke data in Texas was provided by Dr. Vincent Fonseca, State Epidemiologist,
and gaps that could be addressed by the partnership were presented by Suzanna
Summerlin, AHA.
The group brainstormed, prioritized, and selected Partnership objectives for the coming
year.
Participants reported donating a total of 351 hours of time to attend the meeting, 112 hours in
other Partnership related meetings, and over 1031 hours disseminating or implementing the
Plan. Over $3561 in travel expenses were donated by individuals and their organizations to
attend the meeting. This is an undercount as several members did not report their in-kind
contribution even though they traveled from some distance to attend. Eight participants reported
new connections/collaborations that had occurred as a result of the Partnership.
Meeting Effectiveness Inventory
Thirty-two participants (71% response rate) completed a Meeting Effectiveness Inventory at the
end of the meeting. Results demonstrate a high degree of satisfaction with all indicators of
meeting effectiveness.
Meeting Effectiveness Inventory
Steering Committee Meeting
October 2009
Meeting Venue
Meeting Productivity
Meeting Organization
Problem Solving/Conflict Resolution
Cohesiveness Among Meeting Participants
Decision Making Quality By the Group
Meeting Leadership
General Meeting Participation
Clarity of Meeting Goals
0%
Poor
Fair
Satisfactory
10%
20%
Good
30%
40%
50%
Excellent
60%
70%
80%
90%
100%
Not applicable/No answer