Issue Risks Measures to avoid or reduce risk (NB more detailed supporting information & assessment is needed for shaded items circled ‘YES’)
Event organiser and participant awareness
Site hazards
Car Parking
Weather
Risk of various hazards if organisers are not aware of risk procedures and limitations on activities
Trees, trip hazards, uneven
/slippery ground, stones
Risk of traffic congestion/accidents
Risk of injury from vehicles manoeuvring within parking area
Sunburn, hypothermia etc: the
Stones are in an exposed location
(especially winter)
Risk of sudden illness or possible injury
Hygiene risks
Risk of threatening/ offensive behaviour/ injury/ illegal activity
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Individual risk assessment required as part of booking process includes completion of this indicative assessment
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Organiser to ensure awareness and observation of Rules for site use and any key risk issues
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Event may be supervised by Site Manager/ other staff or Trustee if Trust considers necessary
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Participants to note general warning notices
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Avoid areas of t rees in high winds; move with care; wear sensible shoes; don’t climb on stones
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Use lay-bys (and associated paths) not verge
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Ove rflow parking in King Stone field available on request……………………………………………………………..
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All car parking in King Stone field to be marshalled
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All movement in and out of King Stone field to be marshalled if over 20 vehicles
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Warning signs to be placed in road if overflow parking used
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Organisers to check weather forecast
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Participants to bring appropriate clothing, sunblock etc
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Events should not proceed in extreme weather conditions
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Organisers to check for any specific needs and arrange help for disabled/ infirm etc. Individual health/ disability issues
Welfare
Misuse of alcohol or other drugs
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Mobile toilet may be hired by organisers through the Trust for any event (encouraged if over 2 hrs or 20 people)
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Organisers to ensure illegal drugs are not used (if seen the event will be closed immediately and police called)
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Organisers responsible for preventing excessive consumption of alcohol brought and served (specify types)
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Participants getting excessively drunk/ violent to be expelled and event stopped
 For regulated entertainment extra H&S details must be given and a licence obtained from the Local Authority….
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Alcohol may o nly be sold if the organisers have obtained a licence from the Local Authority ………………………
Entertainment and sale of alcohol
Fires
Candles, torches
Hazardous substances
Loud music paying performance
Risk of burns; damage to site
Risk of burns; wax etc on stones/lichens
Risk of injury/ health problems
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Only allowed if fire dishes provided by the Trust are available and used in approved manner and positions ........
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To be used at controlled events only with fire extinguisher to be on hand.
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Site staff required to instruct/ supervise use and disposal of cinders
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Candles only allowed if placed in jam jars
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Fire torches only allowed if positioned and secured from falling on participants or stones
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Hazardous substances to be specified in advance and covered by specifi c risk assessment ……………………….
 Potentially hazardous substances only allowed if essential and usage complies with manufacturers’ instructions
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PPE (especially gloves/ mask/ goggles) to be worn wherever appropriate
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Inflammable substances to be kept strictly clear of any fires or other heat sources
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Disposal arrangements for residues/ surplus
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Only allowed if essential part of established ritual and then onl y for that specific element …………………………
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Must be accompanied by precise statement of use that abides with Police rules for such uses
Use of ceremonial blades staffs etc
General emergencies
Risk of misuse and injury
Various
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Organisers to ensure they have charged mobile phone and note of emergency numbers (in addition to 999):
Trust/ Site manager 01608 684835 or 01865 735161; Shipston Medical Centre 01608 661845; Horton Hospital,
Banbury 01295 275500; Chipping Norton police 0845 8505 505 extension 727 8729
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OTHER TO BE COMPLETED including cumulative impact of combined risks.
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Please RETAIN A COPY and SIGN HERE to confirm that you will heed these Health and Safety precautions: ………………………………………………………………………………………………
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