[BUILDING NAME]
Building Emergency
Action Plan
Building Name:
Street Address:
[Building Name]
Building Emergency Action Plan – DRAFT
Page 1 of 31
June 2015
Template Instructions:
1. The information in the template provides a starting point towards
completion. If there is an area that does not apply, such has hazardous
materials stored in the building, you don’t have to use it.
2. [Any place you see a highlighted brackets place your specific
information]
3. Areas your plan should address:



Emergency contact person from each floor.
Department points of contact
Identify personnel with emergency roles:
 Floor Wardens
 Head of Department
 Who else????

Develop floor rosters for accountability

Location of building assembly point(s) after evacuation

Identification of Severe Weather shelter location(s) within the facility

Identification of HAZMAT shelter location(s) within the facility

Identification of all hazardous material within the building

Identification of any special department operations that may require special shut
down procedures during an emergency

Identification of all fire pull stations (add to floor plan)

Identification of all fire extinguishers (add to floor plan)

Identification of Automated Emergency Defibrillators (add to floor plan) and who
can operate

Procedures for personnel with functional needs

Assist visitors – Students
4. Include all departments in the planning
5. There is a power point template to use as part of the training for building
occupants: http://safety.utk.edu/emergency-preparedness/campusemergency-management/unit-planning-tools/
6. Once your plan is complete, delete this page.
[Building Name]
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BUILDING EMERGENCY ACTION PLAN
RECORD OF CHANGE
Date of Change
Page
Number
Section Changed
Person Making
Change
DISTRIBUTION LIST
List of Departments to Receive Copies
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
[Building Name]
Building Emergency Action Plan – DRAFT
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Table of Contents
RECORD OF CHANGE.................................................................................................................. 3
DISTRIBUTION LIST..................................................................................................................... 3
1.0
PLAN APPROVAL ........................................................................................................... 5
2.0
PURPOSE, SCOPE, AND GOALS................................................................................... 6
3.0
ROLES AND RESPONSIBILITIES.................................................................................. 6
4.0
WARNINGS AND NOTIFICATIONS. ............................................................................ 8
5.0
SHELTERING AND EVACUATING .............................................................................. 8
6.0
EMERGENCY ACTIONS ................................................................................................ 9
6.1 SEVERE WEATHER..................................................................................................... 9
5.2 MEDICAL EMERGENCIES ....................................................................................... 10
5.3 FIRE .............................................................................................................................. 10
5.4 ACTIVE SHOOTER .................................................................................................... 12
5.5 HAZARDOUS MATERIALS RELEASE ................................................................... 13
5.6 EARTHQUAKE ........................................................................................................... 14
5.7 BOMB THREAT/SUSPICIOUS PACKAGE .............................................................. 15
5.8 UTILITY OUTAGE ..................................................................................................... 15
6.0
ACTIONS TO TAKE AFTER THE EMERGENCY ...................................................... 16
Appendix A – Quick Reaction Checklists ..................................................................................... 17
Attachment 1 to Appendix A – Tornadoes ............................................................................. 17
Attachment 2 to Appendix A – Severe Weather ..................................................................... 17
Attachment 3 to Appendix A – Hazmat Release Outdoor ...................................................... 18
Attachment 4 to Appendix A – Bomb Threat Checklist ......................................................... 19
Appendix B - Building Specific Response Procedures .................................................................. 21
Appendix C - Emergency Evacuation and Sheltering Locations ................................................... 23
Attachment 1 to Appendix C - Shelter Locations ................................................................... 23
Attachment 2 to Appendix C – [XXXXX] Assembly Areas .................................................. 24
Appendix D – Building Notification and Contacts ........................................................................ 25
Appendix E - Procedures for Providing Assistance to People with Functional Needs.................. 26
Appendix F – [BUILDING NAME] BEAP Training Roster ......................................................... 29
Appendix G – Floor Accountability Roster ................................................................................... 30
Appendix H – Important links ....................................................................................................... 31
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1.0
PLAN APPROVAL
This emergency management plan has been reviewed and approved by:
Building/Department Representative
EH&S
___________________________________
Date
OEM
______________________________________
Date
EP Sector Coordinator
____________________________________
Date
[Building Name]
______________________________________
Date
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2.0
PURPOSE, SCOPE, AND GOALS
2.1
Purpose. The [Building Name] Building Emergency Action Plan (BEAP) provides
instruction and guidance to students, faculty, staff, and visitors safety during an emergency. The
[BUILDING NAME] BEAP provides procedures to evacuate, shelter, or relocate in response to an
emergency or critical incident. This BEAP will be is an integral part of the creating community
resilience, preparing for individual life safety issues, and coordinating with the campus-wide
response effort in a major disaster.
2.2
Scope. This BEAP is developed not only to provide for the safety of the University
community, but also to comply with Occupational Safety and Health Administration (OSHA)
regulation 29 CFR 1910.38. The [Building Name] BEAP is kept on file in [location of plan] and
is on file at Environmental Health and Safety. Each building occupant has been provided an
electronic copy of the plan and can access a copy of the plan at [this location].
2.3
Goals. All personnel assigned to the building will respond to the specific emergency as
outlined in this plan.

Safely evacuate, shelter, or relocate

All building occupants be familiar with this plan

Restore operations
3.0
ROLES AND RESPONSIBILITIES
Departments. Each Department Head or his/her designee represented in [Building Name]
is responsible to ensure that the department participates in developing, annually updating, and
testing this plan. Also, provide training to building personnel and the resources necessary to
support the EP Sector Coordinator’s role.
3.1
3.1.1
Testing entails conducting an emergency exercise for one chosen section of the plan or
in conjunction with the annual fire drill. The following areas should be reviewed during a planned
evacuation or sheltering test:
 Ensure that the notification to emergency agencies takes place.
 Assist in building response (evacuation/shelter).
 Report to the assembly point(s).
 Account for personnel.
 Collect essential information for emergency personnel (i.e., location of the
incident, persons still in building, and special hazards in the building, unique
conditions, functional needs person requiring evacuation).
 Specific procedures to assist staff, faculty, students or visitors that may be have
functional needs.
 Implement post emergency procedures.
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3.1.2 Plan maintenance. The following criteria should be used as a guide for when the plan may
need reviewed and/or updated:




Annually
When a building gets a new building/facility manager
When the building has undergone significant construction and/or remodeling
When a response protocol has been changed, especially as it relates to evacuation
or sheltering procedures
3.1.3 Conduct annual training for all building occupants. Training can be accomplished by
sending out the building plan and a power point presentation detailing specifics of the building
plan. Training records for building occupants that have completed training is located at [location
of training records]. Appendix F also has a sample roster that could be used to record training.
3.2
Emergency Preparedness Sector Coordinator. Emergency Preparedness Sector
Coordinators are assigned for the purpose of connecting building emergency preparedness and
response to the campus-wide effort. They are available to the building occupants to assist in
planning, preparation and response coordination for emergencies. They may assist or serve in
roles designated by the Department Head or his/her designee depending on the complexity of the
building and operational specifics.
3.3
Alternate EP Sector Coordinator. The alternate is responsible for the duties of the EP
Sector Coordinator in their absence. Also, the alternate will assist the EP Coordinator during an
emergency or event to safely evacuate or shelter all personnel.
Floor Wardens. Floor Wardens have been designated for each floor of [Building Name].
The floor wardens are responsible assisting the EP Coordinator and implementing emergency
procedures for their respective floors. The emergency duties, as personal safety and time permits,
include:
3.4






3.5
Ensure all persons are evacuated/sheltered, as dictated by the emergency.
Assist employees, students or visitors with functional needs.
Solicit volunteers to assist individuals with functional needs.
Conduct a sweep of the floor and ensure that all occupants of the floor have evacuated
or sheltered. Verify the following areas cleared: restrooms, break areas, conference
rooms and storage closets.
Close all doors.
At the assembly point, conduct accountability of all personnel assigned to their
specific floor and report it to the [XXXX or EP Coordinator]. Immediately report
known missing person or a person requiring assistance to evacuate should be reported
to an emergency responder.
Building Occupants. Be familiar with the emergency actions outlined in this plan.
Annually review this plan for any updates.
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3.6
[List other dept/offices roles]
4.0
WARNINGS AND NOTIFICATIONS.
4.1
UT ALERT. The campus will generally only activate the UT Alert notification system for
tornado warnings and closures due to dangerous conditions. UT Alert activations are based on
the threat being specific to campus.
4.1.2 NOAA warnings apply to the entire county so it is possible for a NOAA warning for
Knox County not to generate a campus alert.
4.2 NOAA Weather Radio. A NOAA weather radio is located in [XXXXXXX] This radio
will be activated by the National Weather Service to announce any watches or warnings.
(Position/Title) will monitor this radio for any emergency announcements and notify the
Emergency Preparedness Sector Coordinator and other key personnel of any warnings. This
notification will advise building occupants of the type of warning and watch actions to take.
NOAA warnings will be communicated with personnel listed in the internal communications
plan (Appendix B). (List determined based on operational needs)
4.3
DESK TOP NOTIFICATIONS. Desk top warning and notification is another means that
university will use to notify the campus population of a pending or ongoing emergency situation.
4.4
NATIONAL WEATHER SERVICE WEATHER WATCHES AND WARNINGS.
4.4.1 Watches. A tornado and severe thunderstorm Watches are issued when severe
thunderstorms and tornadoes are possible in and near the watch area. It does not mean that they
will occur. It only means they are possible.
4.4.2 Warnings. A Tornado Warning is issued when a tornado is imminent. When a tornado
warning is issued, seek safe shelter immediately. A Severe Thunderstorm Warning is issued
when severe thunderstorms are occurring or imminent in the warning area.
4.5
See Appendix A for additional building contacts and notification procedures.
5.0
SHELTERING AND EVACUATING
5.1
The first basic decision to take during an emergency is to shelter or evacuate. The
decision will typically be directed from the university via UT Alert however, immediate action
may be required prior to an official announcement and instruction from the university.
Understanding the when to take the appropriate response could be a lifesaving action.
5.1.1 Sheltering. For some events it is safer to remain inside the building. The appropriate shelter
[Building Name]
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may vary between floors. Locate and be familiar with the best available shelter area for your
floor. Shelter locations may vary based on the threat. For example sheltering for a tornado and
sheltering for a hazmat release will most likely be in different areas of the building. Be familiar
with these locations (See Appendix xxx for specific shelter locations). Section 6.0 provides more
detailed actions and responses to take during an emergency that may require sheltering. Here are
examples of when to shelter inside a building:



Tornado Warning
Hazmat Release (from an outdoor source)
Active Shooter
5.1.2 Evacuating. A variety of emergencies may require the building to be evacuated. Prior to
an evacuation be familiar with egress routes and assembly points. During an evacuation, follow
the direction of the floor warden, EP Coordinator and/or emergency responder. As you exit, take
personal items such as keys, purse/wallet and close the office door. Upon exiting, report to the
assigned building assembly point for accountability purposes. Not reporting to your assigned
location will require others, such as first responders, to unnecessarily initiate a building search.
Getting out of the building in a timely manner is critical to your safety. Here are some examples
when to evacuate:




6.0
Fire
Hazmat release (indoor source, such as from a lab)
Utility outage (Gas Leak)
Bomb threat/Suspicious Package
EMERGENCY ACTIONS
6.1
SEVERE WEATHER. This section of the BEAP will be activated in the event of a
severe weather situation that represents an imminent threat to campus. The university will
remain open except in the most severe weather conditions; however, departments shall review its
operations and determine if there is a need to adjust or cancel outdoor activities and events even
if the university remains open.
6.1.1 THUNDERSTORM WARNING. Once notified of a thunderstorm, continue to monitor
and prepared for conditions to deteriorate. Exceptions are for outdoor activities and events and
to execute departmental mitigation procedures to protect against flying debris and expensive
electronic equipment.
6.1.2 TORNADO WARNING. All occupants should take cover in the nearest Severe Weather
Shelter area for their floor. If your floor does not have specified locations, a pre-identified
location will be available on another floor (See Appendix C). Any occupant who comes into
contact with a student or visitor should direct or take them to the appropriate location. Any
occupant that comes into contact with a person with functional needs should assist that individual
[Building Name]
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to the Severe Weather Shelter areas (See Appendix E). Tornado warning actions:







Evacuate all offices located on the outside walls of AHT.
Upon exiting close all doors.
Report to shelter area
Protect head and neck
Monitor UT Alert, TV, and radio for updates
Remain in shelter until the alert expires
[ADD BUILDING DEPARTMENT SPECIFICS]
6.1.3 A UT Alert will be issued indicating when it is safe to resume campus operations.
6.1.4 If injuries or building damage occurs, notify the UTPD at 974-3111 or call 911. When
possible all floor wardens will conduct accountability for their respective floors.
5.2
MEDICAL EMERGENCIES
5.2.1 Implement the BEAP for Medical Emergencies for any injury or illness that requires more
than simple first aid.
5.2.2 Any person aware of a medical emergency must immediately contact the UTPD at 9743111 or call 911 and report the emergency.
5.2.3 When reporting the emergency, provide the following information:




Type of emergency
Location of the victim
Condition of the victim
Any dangerous conditions
5.2.4 Only trained and certified persons should provide first aid, CPR or use an Automated
External Defibrillator (AED). Comfort but do not move the victim unless it is life threatening to
leave in place. (See Annex xxx. trained personnel and locations of first aid kits and AEDs).
5.2.5 Place an individual outside the building (provide a specific location if possible) to direct
EMS when they reach the vicinity of the building.
5.2.6 Once the victim has been cared for and is transported, normal worker injury reporting
procedures should be followed.
5.3
FIRE
5.3.1 Any faculty, staff, student or visitor that becomes aware of a fire shall immediately
[Building Name]
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activate the building fire alarm system. Once activated, the fire alarm system will in turn notify
all building occupants that an emergency exists. The University Evacuation Policy mandates that
the building shall immediately be evacuated except in areas where special procedures have been
developed because immediate evacuation presents a risk. Those areas are required to have
emergency shut-down procedures to mitigate the safety issue and allow for timely evacuation
(See Appendix B). All faculty, staff, students, and visitors will regard any activation of a fire
alarm as a true fire emergency unless there has been previous notification of a fire alarm test.
5.3.2 The person activating the fire alarm shall dial 911 and advise the dispatcher of the fire
situation.
5.3.3 All occupants will immediately evacuate the building utilizing the posted evacuation
routes to evacuation assembly point(s). The designated assembly area for [Building Name] is
[XXXX]. Occupants may collect their valuables (purse, coat, etc.) if time permits and should
close the door upon leaving. Any occupant who comes into contact with a student or visitor
should direct them to evacuate the building. Any occupant that comes into contact with a person
with functional needs should assist that individual to the nearest stairwell landing and seek
assistance from an emergency responder outside the building. DO NOT USE ELEVATORS.
5.3.4 Only occupants comfortable operating a fire extinguisher should make an attempt to
extinguish the fire. Those who are not shall immediately evacuate the building.
5.3.5 Only if the fire is very small should those occupants attempt to extinguish the fire. If the
fire is not contained, involves flammable solvents, is spreading rapidly, is partially hidden
behind a wall or ceiling, cannot be reached from a standing position, or if it becomes
difficult to breathe in the room, one should NOT attempt to extinguish the fire.
5.3.6 Upon assembly at [XXXX] each designated floor warden will conduct a roll call and account
for all personnel on their assigned floor. Those known to have been present and are unaccounted for
should be reported immediately to a first responder. A copy of this roster is to be provided to the EP
Sector Coordinator. This is not necessary for false alarms. No employee should leave the assembly
point, either to re-enter the building or leave the campus, until advised to do so by appropriate
authorities. In a major emergency, self-reporting by those not on campus is critical to getting accurate
accountability at the campus level. All students, faculty, and staff should report if they are safe @
reconnect.utk.edu or by calling the emergency line at 656-SAFE (7233).
5.3.7 The Emergency Preparedness Sector Coordinator will collect information at assembly
points and provide information to the zone coordinator for consolidation. They will also provide
additional information to responders if available. The information may include, but is not limited
to:


Location of the fire.
Name and Location of functional needs individuals requiring evacuation
assistance.
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

Personnel missing that may still be in the building.
Special hazards associated with the building.
5.3.8 DO NOT RE-ENTER THE BUILDING UNTIL APPROPRIATE OFFICIALS GIVE
APPROVAL.
5.4
ACTIVE SHOOTER
5.4.1 Response to an active shooter requires individual decision making. The emergency
notification from the campus will provide the last known location of the threat but the shooter
might have moved. In most cases the best action is to barricade (HIDE) in response to a campus
active shooter alert. You should evacuate (RUN) only if you are reasonably sure you know where
the shooter is and you have a clear path to an exit. As a last resort and only if your life is in
danger (FIGHT). Active shooter situations develop quickly and individual decision making and
action is likely going to be required. Each person must individually determine whether to run,
hide, or fight. Call the UTPD at 974-3111 or call 911.
5.4.2 All communications efforts will be made to inform building occupants of the threat and
guide them to safe action.
5.4.3 Awareness of an active shooter threat is likely to come from UT Alert. That information
will be based on the best known information at the time and will likely be outdated. UNLESS
there is personal knowledge of the location of the shooter or specific direction from authorities,
the most likely action to take is to barricade (HIDE).
5.4.3.1 If you are inside a building and the shooter(s) location is unknown, the safest option is
normally to barricade (HIDE). If you are unsure that you can safely exit the building, secure the
area by following these tips:






lock and barricade doors,
stay away from doors or windows,
turn off lights,
block windows,
turn off radios and computer monitors,
keep yourself out of sight (take cover/protection from bullets by using concrete walls or
filing cabinets), and silence your cell phone
5.4.4 Be prepared for the police response. Police first response will be to neutralize the
shooter, not attended to victims. Keep hands visible and follow all instructions.
5.4.5 Be prepared to shelter for an extended period while police ensure the threat is neutralized.
5.4.6 In a major emergency, self-reporting by those not on campus is critical to getting accurate
accountability at the campus level. All students, faculty, and staff should report if they are safe @
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reconnect.utk.edu or by calling the emergency line at 656-SAFE (7233).
5.4.7 Other types of workplace violence:
5.5

Physical Threat - If someone's actions pose a physical threat to you,
evacuate the area and report these actions to your supervisor. UTPD may
be contacted by dialing 4-3111 from a campus phone.

Hostage Situation - Immediately vacate the area or seek safe, secure
shelter, take no chances to endanger the life of the hostage. Contact the
UTPD at 4-3111 or call 911
HAZARDOUS MATERIALS RELEASE
5.5.1 INDOOR RELEASE. Any person that becomes aware of a dangerous hazardous
materials release in the building will immediately notify the co-workers around them and their
supervisor. Either the person who discovered the threat or the supervisor will immediately begin
building evacuation procedures by (word of mouth, telephone or public address announcement)
0and notify the UTPD or call 911 unless it is a minor spill that can be safely addressed with local
procedures. Direct personnel to evacuate to the building assembly point(s).
5.5.1.1 Contain the spill if possible and if it is safe to do so. Upon exiting, close and lock doors,
and post signs to restrict access to the contaminated area.
5.5.1.2 Provide responders with detailed information about the exact location, types and amounts
of hazardous materials in the area. An up to date inventory is available at (location).
5.5.1.3 If you believe you have been exposed to a hazardous chemical or feel unusual, seek
proper medical attention as soon as possible.
5.5.2 OUTSIDE RELEASE. In the event of a hazardous materials release effecting the
campus, a UT Alert will be issued directing nearly all locations to seek appropriate shelter
pending the Knoxville Fire Department’s (KFD) evaluation of the threat. It would severely
hamper the response efforts for the campus to self-evacuate from locations not in the threatened
area and could potentially expose those trying to evacuate without the guidance of response
agencies. Employees will be notified by [floor wardens???] in accordance with the internal
communication plan (Appendix B). This notification will advise building occupants to either
seek appropriate shelter (See Annex XXX for shelter locations) or evacuate to the assembly area
or as directed by the location designated by KFD.
5.5.3 Some buildings HVAC will remotely shut down the by facilities services. If unsure,
notify facilities emergency line 946-7777 to immediately shut down the systems for the building.
[BUILDING NAME] exterior offices must manually shutoff their office heating/cooling
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systems prior to leaving.
5.5.4 If possible, enter an interior room with limited doors and windows. Seal any opening, such as
a vent or around the door with plastic or any available material for further protection
5.5.5 Be prepared to evacuate should KFD direct it or as part of a larger phase campus
evacuation.
5.5.6 Evacuation will be directed by response officials. If your building is designated as an
immediate evacuation area you must; determine the safe direction to walk out of the area of the
hazardous
material plume. This is done by identifying the wind direction and location of the
release in relation to your location. [names or billets] will coordinate movement for
[building/dept names]. Communicate your movement plan and intended destination with
response officials if possible. Only take vehicles if directed by response authorities.
5.5.7 Direct any personnel who believe they have been exposed to a hazardous material or feel
unusual to seek medical attention as soon as possible. They may be directed to a specific facility
or a temporary decontamination site.
5.6
EARTHQUAKE
5.6.1 Earthquakes occur without warning. Some earthquakes are instantaneous tremors and others are
significant sustained events followed by aftershocks. Once a significant earthquake begins, building
occupants must take immediate individual emergency action! DROP! COVER! HOLD ON! Additional
actions will be implemented after the quake stops.
5.6.2 When a significant earthquake occurs, occupants should immediately DROP! COVER! HOLD
ON! Suggested locations inside buildings that provide cover include:



Getting under a desk or heavy table and hold on.
Move into a hallway or stand against an inside wall.
Stay away from glass, bookshelves and wall hangings.
NOTE: Do not seek cover under laboratory tables or benches, chemicals could spill and
harm personnel.
5.6.3 Once the shaking has stopped, gather valuables and quickly leave the building. Doors may be
jammed, so exiting through another means may be necessary. DO NOT USE ELEVATORS. Avoid
downed utility lines, trees, bridges or any structure that could fall. Evacuate to the building assembly
point(s) at [XXXXX]. Assist personnel with functional needs.
5.6.4 Be prepared for aftershocks. Although smaller than the main shock, aftershocks cause additional
damage and may bring weakened structures down. Aftershocks can occur in the first hours, days, weeks,
or even months after the quake. Follow the same procedures as for earthquakes.
5.6.5 In a major emergency, self-reporting by those not on campus is critical to getting accurate
accountability at the campus level. All students, faculty, and staff should report if they are safe @
reconnect.utk.edu or by calling the emergency line at 656-SAFE (7233).
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5.7
BOMB THREAT/SUSPICIOUS PACKAGE
5.7.1 BOMB THREAT. A person may become aware of a bomb threat by either a telephone call or email. The person receiving the threat shall immediately notify the UTPD at 974-3111. Use Appendix D to
annotate all relevant information during the call. Keep an open line of communication with the caller for
as long as possible. UTPD is to be contacted as soon as possible by dialing 974-3111 or 911. Campus
police will determine the appropriate response after evaluating the threat.
5.7.1.2 The person should then notify [names, billets] as quickly as possible.
5.7.1.3 Occupants should make note of but not touch any unfamiliar objects. Occupants are more likely to
identify something out of place or unusual but will wait for police to arrive on the scene before conducting
any type of search.
5.7.2
SUSPICIOUS PACKAGE.
5.7.2.1 If you receive a suspicious package or letter:
 Handle with care
 Isolate and look for indicators:
o Misspellings
o Wires
o Odors
o Wrong title/name
o Oily stains
o Excessive packaging
 Don’t open, smell or taste
 Treat as suspected, call UTPD at 4-3111!
5.7.3 EXPLOSION. If an explosion does occur, building occupants should leave the building using the
same evacuation plan and procedures as they would for a fire.
5.8
UTILITY OUTAGE
5.8.1 Utility outages do not necessarily represent an emergency that threatens life, but they can cause
work disruptions, expensive damage, safety concerns and, can escalate to full-blown emergencies.
5.8.2
Safety Issues. Look and report any safety issue caused by, or likely to result from, the outage or
continuing operations under current conditions.
5.8.3
Power Outage. Look for safety equipment dependent on power and cease operations if necessary.



Examples are:
Inadequate lighting
Alarm activation
Elevator failure
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o
Passengers should use the emergency phone in the elevator. If necessary call UTPD or
974-3111.
o
Do not attempt to rescue passengers stuck in the elevator
o
Establish and maintain communications with other passengers
5.8.4


5.8.5



6.0
Plumbing.
Examples are:
Stop using all electrical equipment
Look for slip hazards
Gas Leaks.
Examples are:
Cease all operations
Do not use light switches
Evacuate as soon as possible
ACTIONS TO TAKE AFTER THE EMERGENCY
6.1
For short operational interruptions, the (names) will determine if the building occupants should
return to work or be released in accordance with the Faculty Emergency Guide- (Academic Depts) and the
procedures outlined in the Inclement Weather Policy. If they are released, employees will be advised when
to return to work. For major interruptions, campus schedule adjustments will be made by the Chancellor
or his representative.
6.2
Buildings impacted by an emergency will not be reopened to occupants until released by
emergency responders, an evaluation from a campus damage assessment team, and a safety officer.
Environmental Health and Safety will coordinate the mitigation in the event of a spill and notification to
governmental agencies. The Risk Management Office will coordinate all insurance and reimbursement
claims.
6.3
The EP Sector Coordinator and floor wardens (See Appendix D) should critique building
procedures regarding the emergency and develop a corrective action plan as necessary. The corrective
action plan will be distributed to UT Office of Emergency Management and Environmental Health and
Safety.
6.3.1 Building occupants will be made aware of changes to the BEAP that resulted from the corrective
action plan.
[Building Name]
Building Emergency Action Plan – DRAFT
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Appendix A – Quick Reaction Checklists
[NOTE: THE FOLLOWING CHECKLISTS NEED TO BE BUILDING SPECIFIC. IF
ADDITIONAL ROLES ARE NEEDED – INCLUDE THEM]
NOTE: The actions listed below are in approximate order. However, many actions occur simultaneously
and may deviate from sequence. All should be considered.
Attachment 1 to Appendix A – Tornadoes

Tornado Watch: Issued when weather conditions are favorable for the development of tornadoes
in and close to the watch area. At this point, a tornado has not been seen but conditions are very favorable
for tornados to occur at any moment.

Tornado Warning: Issued when a tornado has actually been sighted or has been picked up on radar
in the area.
TORNADO WATCH
XXXXX: Monitor local radio/television for weather conditions.
XXXXX: Forward significant weather announcements from NWS to wardens and key personnel.
TORNADO WARNING
XXXXX: Notify EP Coordinator/Floor Wardens. See Call tree.
EP Coordinator/Floor Warden: Direct floor occupants to best available shelter.
Building Occupants: Report to shelter area.
EP Coordinator/Floor Warden: Conduct a sweep of the assigned floor to ensure all occupants are
notified.
EP Coordinator/Floor Warden: Check pre-identified areas of rescue for functional needs persons.
POST TORNADO WARNING
Floor Warden: Conduct Accountability. Report results to EP Coordinator
Floor Warden: Determine extent of injuries, if any, and request assistance
EP Coordinator: Notify Zone Coordinator as necessary.


Attachment 2 to Appendix A – Severe Weather
Severe Weather Watch:
Severe Weather Warning:
SEVERE WEATHER
XXXXX: Monitor local radio/television for weather conditions.
XXXXX: Forward significant weather announcements from NWS to wardens and key personnel.
[Building Name]
Building Emergency Action Plan – DRAFT
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SEVERE WEATHER WATCH
XXXXX: Notify Floor Wardens. See Call tree.
EP Coordinator/Floor Warden: Direct floor occupants to best available shelter.
EP Coordinator/Floor Warden: Conduct a sweep of the assigned floor to ensure all occupants are
notified.
EP Coordinator/Floor Warden: Check areas of rescue for functional needs persons.
SEVERE WEATHER WARNING
EP Coordinator:
Floor Warden: Conduct Accountability. Report results to EP Coordinator
Floor Warden: Determine extent of injuries, if any, and request assistance
Attachment 3 to Appendix A – Hazmat Release Outdoor
HAZMAT RELEASE – OUTDOOR
XXXXX: Monitor local radio/television for weather conditions.
XXXXX: Forward significant weather announcements from NWS to wardens and key personnel.
XXXXX: Notify Floor Wardens. See Call tree.
Floor Warden: Direct floor occupants to best available shelter.
Floor Warden: Conduct a sweep of the assigned floor to ensure all occupants are notified.
Floor Warden: Check areas of rescue for functional needs persons.
SEVERE WEATHER WARNING
EP Coordinator:
Floor Warden: Conduct Accountability. Report results to EP Coordinator
Floor Warden: Determine extent of injuries, if any, and request assistance
[Building Name]
Building Emergency Action Plan – DRAFT
Page 18 of 31
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Attachment 4 to Appendix A – Bomb Threat Checklist
Remember: Stay calm. Don’t interrupt the caller, get details, and notify police.
Name of Call Taker: ___________________________
Time: _________ Date: _________
Caller Information
1.
Caller’s name: ___________________________________________________________
2.
Caller’s address (if known): _________________________________________________
_______________________________________________________________________
3.
Phone number: ___________________________________________________________
4.
Sex: ☐Male ☐Female
5.
Age: ☐Adult ☐Child
6.
Call: ☐Local ☐Long Distance
☐Unknown
Call Information
1.
Nature of the threat:
☐Bomb
☐Did Not Specify
2.
3.
4.
☐Shooter
Building Knowledge:
☐Very familiar
☐Some familiarity
☐Other: _____________
☐Not familiar
If the threat involves a bomb, provide the following:
a.
When will the bomb go off:
______________________________________________
b.
Exact location of the bomb: ____________________________________________
If the threat involves a weapon, provide the following:
a.
What type of weapon:
___________________________________________________
b.
When is the threat going to be carried out:
___________________________________
Voice Characteristics:
Tone:
☐Loud
☐Soft
Speech:
☐Fast
☐Slow
[Building Name]
Accent:
☐Local
☐Not Local
Building Emergency Action Plan – DRAFT
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June 2015
☐High Pitch
☐Low Pitch
☐Angry
☐Disoriented
☐Cursing
☐Stutter
☐Slurred
☐Lisp
☐Foreign
☐Quiet
☐Music
☐Machinery
☐Party Atmosphere
☐Boats
☐Typing
☐Laughing
Background Noises:
☐Airplanes
☐Animals
☐Voices
☐Trains
☐Restaurant/Bar
☐ Traffic
☐Talking
Additional information:
______________________________________________________________________________
______________________________________________________________________________
________________________________________________
Online Checklist: http://www.tn.gov/homelandsecurity/docs/bomb_checklist.pdf
[Building Name] Building Emergency Action Plan – DRAFT
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Appendix B - Building Specific Response Procedures
Due to the inherent dangers of immediately evacuating, the following areas are to maintain and be
proficient in conducting emergency shut-down procedures. [NOTE: THIS COULD INCLUDE
COMPUTER ROOMS WITH HALON FIRE SUPPRESSION SYSTEMS, LABS WITH
SENSITIVE PROCEDURES, ETC. FIT THIS SECTION TO THE CRITICAL AREA OF YOUR
BUILDING THAT NEEDS THIS PROCEDURES]
Description of Specialized Equipment
Location(s)
Responsible Person(s)
Hazardous Chemicals/Substances
Location(s)
Responsible Person(s)
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[XXXXXX] Specific Response Procedures
Responsible
Person
Action
[what actions take place to protect this equipment/activity]
[Building Name] Building Emergency Action Plan – DRAFT
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Appendix C - Emergency Evacuation and Sheltering Locations
Attachment 1 to Appendix C - Shelter Locations
[INSERT FLOOR PLAN(S) - SHOW SHELTER LOCATIONS, FIRE EXTENGUISHERS AND
AEDs – THE PLAN CAN REFLECT BOTH SEVERE WEATHER AND HAZMAT]
[Building Name] Building Emergency Action Plan – DRAFT
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Attachment 2 to Appendix C – [XXXXX] Assembly Areas
[INSERT A MAP/DRAWING HERE TO INDICATE WHERE THE ASSEMBLY AREA
IS LOCATED]
[Building Name] Building Emergency Action Plan – DRAFT
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Appendix D – Building Notification and Contacts
[Building Name] Contacts
[Building Name] EP Sector Coordinator and Floor Wardens
Name
Office Phone
Floor
EP Coordinator
EP Coordinator
Floor Warden
Floor Warden
Floor Warden
Floor Warden
Cell
Office
Department Contacts
Name
Office Phone
Cell
Floor
[BUILDING NAME] AED/CPR Trained
Name
Office Phone
Cell
Additional Contacts
Office
EH&S
OEM
UTPD
Facilities Services
Person
Phone
4-8036
4-3061
4-3111
946-7777
EP Coordinator/Floor Warden Emergency Phone Tree
Calls
Person
Calls
Person
Calls
→
→
→
→
→
→
→
→
→
→
[Building Name] Building Emergency Action Plan – DRAFT
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Person
Appendix E - Procedures for Providing Assistance to People with
Functional Needs
1.0
GENERAL GUIDELINES
1.1
It is University Policy that all occupants must evacuate the building when the fire alarm is
activated.
1.2
Departments should develop specific plans for assisting people with functional needs that
are frequently in the building.
1.3
Campus community member with functional needs are encouraged to register with utpd
for emergency assistance at http://utpolice.utk.edu/voluntary-registration/
1.4
Exit stairwells are fire rated and are protected by self-closing/self-latching doors. These
are the safest areas during an emergency. Physically impaired persons are advised to proceed to
them immediately.
1.5
Corridors leading to the exit stairwells must be maintained clear and unobstructed at all
times.
1.6
If there is no imminent danger and there are no special problems evacuating the person,
place the individual into or next to the stairwell. Rescue personnel are instructed to check all exit
corridors and exit stairwells first for any stranded persons.
1.7
No one should attempt to use an elevator to evacuate during an emergency. Use the stairs
instead.
2.0
SPECIFIC RECOMMENDATIONS
2.1
Visually Impaired Persons
2.1.1 Tell the person the nature of the emergency and offer your arm for guidance. This is the
preferred method when acting as a "sighted guide."
2.1.2 As you walk, tell the person where you are and where obstacles are located.
2.1.3 When you reach safety, orient the person to the location and ask if further assistance is
needed.
3.0
Hearing Impaired Persons
3.1
Some campus buildings are equipped with audible fire alarms which should be activated
during an emergency. However, hearing impaired individuals may not receive the audible signal.
Use an alternative warning system. Several methods can be used, including:
[Building Name] Building Emergency Action Plan – DRAFT
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June 2015

Write a note to tell the person of the situation, the nearest
evacuation route, and where to meet outside. (Sample script: "FIRE! Go out the rear
door on your right. NOW. Meet outside on the front lawn.")

Turn the light switch on and off to gain their attention and then
indicate through gestures or in writing what is happening and what to do. Do not use
the light switch technique if you smell natural gas in the area.
4.0
Mobility needs
4.1
It is safer and preferred that trained responders assist evacuating people with
functional needs; however, if the situation does not permit to wait for responder to evacuate them
assistance should be provided.
5.0
Persons Using Crutches, Canes, or Walkers
5.1
In evacuations, these individuals should be treated as mobility impaired. Carrying options
include using a two-person, lock-arm position or having the individual sit on a sturdy chair
(preferably with arms) which is then lifted and carried.
6.0
People Who Use Wheelchairs (Non-ambulatory)
6.1
Most non-ambulatory persons will be able to exit safely without assistance if they are on
the ground floor.
6.2
If you are assisting a non-ambulatory person, be aware that some people have minimal
ability to move and lifting them may be dangerous to their well-being. Some individuals have very
little upper trunk and neck strength.
6.3
Frequently, non-ambulatory persons have respiratory complications. Remove them from
smoke and vapors immediately. Some people who use wheelchairs may have electrical respirators.
Give them priority assistance, as their ability to breathe may be seriously in danger.
7.0
The needs and preferences of non-ambulatory individuals vary. Always consult with the
person as to his or her preference regarding:

Ways of being moved.

The number of people necessary for assistance. If carrying a person
more than three flights, a relay team will be needed.

Whether to extend or move extremities when lifting because of

Whether a seat cushion or pad should be brought along.

Being carried forward or backward on stairs.
pain, braces, etc.


Aftercare, if removed from the wheel chair.
Remember to check the intended route for obstructions before
transporting the individual. Delegate others to bring the wheelchair. When the wheelchair
[Building Name] Building Emergency Action Plan – DRAFT
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is left behind, remove it from the stairwell and place it so it does not obstruct the egress of
others. Reunite the person with their wheelchair as soon as it is safe to do so.
8.0
Wheelchairs have many movable or weak parts which were not constructed to withstand
the stress of lifting (i.e., the seat bar, foot plates, wheels, movable arm rests, etc.). If the chair
is battery-powered, remove the batteries before moving it. Make sure the foot rests are locked
and the motor is off. If a seatbelt is available, secure the person in the chair.
[Building Name] Building Emergency Action Plan – DRAFT
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Appendix F – [BUILDING NAME] BEAP Training Roster
NAME
DEPT
OFFICE
OFFICE PHONE
NUMBER
[Building Name] Building Emergency Action Plan – DRAFT
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Appendix G – Floor Accountability Roster
Note: Floor Wardens: Print this page and fill out the form prior to an emergency. Once at
the assembly area, use this form to assist in accounting for personnel assigned to your floor.
@ Reconnect.utk.edu or Emergency Safe Line @
656-7233
Name
Department/Floor/Office#
Office
Phone
Cell
Phone
Requires
Assistance
(if yes,
complete
next 2
columns
)
Location Does this
of Rescue person
have a
”buddy”
assigned
to assist?
Who?
[Building Name] Building Emergency Action Plan – DRAFT
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Appendix H – Important links
UT Emergency Management
UT Environmental Safety and Health
UT Police Department
Tennessee Emergency Management Agency
Federal Emergency Management Agency
Red Cross
[Building Name] Building Emergency Action Plan – DRAFT
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June 2015