Model Action Plan – Manufacturers and Suppliers This action plan shows how you and your organisation can make and deliver a commitment to reducing waste to landfill. Manufacturers and suppliers have an important role to play. Project teams need your help to be able to tackle issues such as packaging wastes, reduced damage through better logistics, and greater use of recovered material in manufactured products. 1 Securing corporate commitment Further information Assemble the business case Secure buy-in Set out your delivery plan - Corporate reporting – manufacturers and suppliers - Data reporting – guidance for project teams (for information only) 2 Delivering on your commitment 2.1 - Set a target for reducing waste and/or using more recycled materials in your processes, products and packaging 2.2 - Set a target for reducing packaging and packaging waste 2.3 - Work with your customers and suppliers to help them reduce their waste and reuse and recycle more materials 2.4 - Measure performance against these targets relative to a corporate baseline 2.5 - Report annually on corporate performance Action plans are also available for other levels of the supply chain (client, contractor, designer and waste management contractor) at http://www.wrap.org.uk/construction/tools_and_guidance/index.html Stage 1: Securing corporate commitment Where are you now? Assemble a Board-level case for commitment: Identify which members of your peer group have waste targets and have signed up. Assess what contribution a successful commitment could make to your reputation, market profile and positioning on corporate responsibility. Discuss the issue of increased recycled content and reduced packaging with your customers to gauge demand. If required at this stage, evaluate what corporate target(s) to adopt. Present the business case to senior management to secure buy-in. This may include proposing your corporate target, KPIs and specific solutions that will help your organisation deliver improvements. Set out your action plan for making it happen (using Stage 2 below) – define key tasks and who you need to involve within your own organisation and key supply chain members, including: setting target(s) (if not already approved as part of your initial commitment); working more closely with customers; measuring your baseline and subsequent performance; and reporting. Obtain buy-in from colleagues who are necessary for effective implementation. Your next steps? Stage 2: Making it happen 2.1 Set a target for reducing waste and/or using more recycled materials in your processes, products and packaging Where are you now? Your next steps? Define the time period for your baseline (e.g. FY2008/09) and your target year (e.g. FY2012/13). Identify which areas your organisation should focus upon, and for which areas improvement targets should be set (each organisation should choose where to focus their efforts): reduction in process waste; increase in reuse or recycling of process waste; increase in recycled content in new products; increase in take back of site materials and packaging; and/or increase in recycled content in packaging materials. Assess your potential to improve performance: If you already have data across your portfolio for your baseline year, check that the data conforms to industry data standards and adjust if necessary (see WRAP guidance on Rules of Thumb for declaring recycled content in construction products). Assess your market position and ambition: identify targets being adopted by your peers; and consider what fits with your policy on corporate responsibility (e.g. do you aim to be seen as a sector leader, or sector average?) Set your own target(s) for waste reduction / increase in recycled content, based on annual improvements above your baseline. Enter your target(s) at WRAP’s web-based ‘Waste to Landfill Reporting Portal’: target area; baseline performance; and target performance. 2.2 Set a target for reducing packaging and packaging waste Where are you now? Define the time period for your baseline (e.g. FY2008/09) and your target year (e.g. FY2012/13). Identify which areas your organisation should focus upon, and for which areas improvement targets should be set (each organisation should choose where to focus their efforts) : absolute reduction in packaging (tonnes); provision of a packaging take-back scheme; increase in recyclability of packaging; and/or increase in packaging reuse. Assess your potential to improve performance: If you already have data across your portfolio for your baseline year, check that the data conforms to industry data standards and adjust if necessary. Assess your market position and ambition: identify targets being adopted by your peers; and consider what fits with your policy on corporate responsibility (e.g. do you aim to be seen as a sector leader, or sector average?) Set your own target(s) for packaging, based on annual improvements above your baseline. Enter your target(s) at WRAP’s web-based ‘Waste to Landfill Reporting Portal’: target area; baseline performance; and target performance. Your next steps? 2.3 Work with your customers and suppliers to help them reduce their waste and reuse and recycle more materials Where are you now? Your next steps? Where are you now? Your next steps? Where are you now? Your next steps? Speak to your customers to understand what they think you can do for them. Promote resource efficiency in dealings with customers. Provide advice and support to customers to help them reduce product and packaging wastes: information on standard wastage rates (for SWMP); information on materials storage, manual handling; and information on site cutting and installation. Provide information on effective waste disposal of product and packaging wastes. 2.4 Measure performance against these targets relative to a corporate baseline Establish a monitoring and data capture regime to assess performance against targets. Establish point of responsibility for delivery of improvements. Ensure data are used to drive improvements. 2.5 Report annually on overall corporate performance Collate data annually into simple summary table (e.g. at end financial year) Enter your corporate totals at WRAP’s web-based ‘Waste to Landfill Reporting Portal’: start with the data for the baseline year; and upload data annually (see below). Corporate reporting – Manufacturers and Suppliers Manufacturers and suppliers can take action in many different areas. However, every action should focus on one of two objectives – a reduction in waste, and/or a reduction in the total tonnage of waste sent to landfill. Below is a simple table which shows how data can be captured for each target. Here the target is to increase the recycling of process waste. This target is best reported as a percentage, quantifying the tonnage recycled versus the tonnage generated. But in addition, the impact of these improvements should be quantified and reported. So in this example, if increased recycling is achieved by sending waste materials to energy recovery, there will be no reduction in the total waste generated, and a reduction in tonnes of waste sent to landfill. Corporate objective: Increase in recycling of process waste Method of improvement: 1 – Establish agreement with energy recovery facility to transfer waste materials 2 – Incorporate waste materials back into manufacturing process Measure of performance Metrics Baseline performance 2008/2009 Measure of performance Tonnes of waste recycled divided by total waste produced Impacts Reduction in tonnes of waste tonnes Impacts Reduction in tonnes of waste to landfill tonnes Target 2009/10 2010 2011 % A similar table should be developed for each target set, and in each case, the impacts calculated. These data should be reported at WRAP’s Waste to Landfill Reporting Portal, where simple input screens will reflect the table above. 2012 Data reporting protocol – guidance for project teams (included for information only) The UK Contractors Group (UKCG) has formulated guidelines on waste data provision which will bring much-needed consistency to the industry. The reporting requirements for “Halving waste to landfill” align with the UKCG reporting approach. The intention is that the following metrics and definitions become standard practice across the industry. Clients should ask all their design teams and contractors to apply the UKCG approach for reporting up the supply chain. Major contractors are likely to be reporting against the guidelines as a matter of routine. Reporting level Data content Periodicity of reporting Supply chain to project team Apply the UKCG approach. This includes reporting construction, demolition and excavation (C, D & E) waste streams separately. Data may be collected monthly or as it arises, for recording in the SWMP Project team to contractor Apply the UKCG approach: Project team should review waste data in the SWMP regularly (e.g. monthly or quarterly) UKCG members collate data from projects and report quarterly to their sector body – providing separate C, D & E totals by project type. WRAP’s ‘Waste to Landfill Reporting Portal’ will support reporting by contractors at different levels of detail. The client can ask for aggregated data (e.g. contractor total for combined C, D & E waste across all of the client’s projects), or for separate C, D & E totals for each project. Annual (or on project completion if earlier) WRAP’s ‘Waste to Landfill Reporting Portal’ enables contractors to submit information on behalf of their clients. On acceptance, these data automatically form part of the client’s waste dataset. The client can simply report the totals for waste, waste to landfill and construction value for the whole portfolio (with total waste to landfill as the fundamental metric). Annual report C, D & E waste streams separately; optionally, classify the sector type (infrastructure, housing and other construction); and optionally, classify the type of waste (hazardous, non-hazardous, inert, noninert, EWC No.) and the building type (education, commercial offices etc). This breakdown of data supports more accurate benchmarking of performance. Contractor to client Client reporting to stakeholders and WRAP WRAP’s ‘Waste to Landfill Reporting Portal’ will provide the option to split data between C, D & E waste streams and by project type (allowing benchmarking). When reporting to WRAP, clients can provide data on their own performance (aggregated across their portfolio) at the same level of detail as contractors (i.e. separating the totals for construction, demolition and excavation and by project type), or simply provide the total outcome for construction, demolition and excavation combined. While contractor bodies and other reporting mechanisms (e.g. SMARTWaste) may collate data quarterly, corporate reporting by clients would be annual. The following approach has been formulated by UKCG members: Metrics Wastage is to be measured separately for: Normalising data Construction1 – offcuts, packaging, damaged materials All data are to be normalised by construction value, which includes: Demolition – brick, concrete, windows, asbestos etc plant; Excavation – earth, soils, etc. labour; and materials costs. Only those materials actually taken off site are measured as waste. Where materials are reused onsite, the contractor has the option to record the quantities of material reused. However, this is not included within metrics for waste arisings or waste to landfill (although greater onsite reuse will reduce the waste generated per unit of construction output). Progress is to be measured using the following metrics: tonnes of waste; and tonnes of waste to landfill. 1 Clients should decide what constitutes ‘construction’ for their own organisation. WRAP recommends that construction includes repairs and maintenance operations, but excludes day-to-day facilities management. The value should exclude: land costs, professional fees and preliminaries; and specialist fit-out items (e.g. for healthcare or retail applications). Collecting data from projects Collating and reporting data Each project should supply the following data as a minimum: Each contractor should collate separate totals for C, D & E waste. Optionally, data may be split by infrastructure, housing and commercial (non-residential) projects. Alternatively contractors may report in more detail by assigning wastes to the following types of project: Project name Construction value civil engineering; commercial retail; commercial offices; Excavation commercial other; educational; Construction healthcare; Demolition industrial buildings; Excavation leisure; public buildings; residential; and mixed-use developments. Construction spend for period Total tonnes2 of waste Total tonnes to landfill Construction Demolition These data can be collated on completion of a project, or for larger projects and programmes of work, can be collated on a monthly / quarterly basis. If data are collected during the project, then the ‘Construction spend for period’ line should be used. This allows data to be normalised to the spend within that period. 2 Agreed factors will be used to convert waste volumes to tonnage. Measuring and reporting the use of recovered material Construction clients are increasingly setting minimum requirements for reused and recycled content (e.g. 10% RC as a proportion of materials value on the project). Reusing and procuring higher levels of recovered material creates a demand for materials that project teams want to recycle, and makes an important contribution to the Halving Waste to Landfill objective. Reused and recycled content (RC) is readily measured using WRAP’s Net Waste Tool. This quantifies the expected baseline performance for the project, and the most significant opportunities to move towards cost-competitive good practice (e.g. the top 10 Quick Wins specific to this project). The project team can then focus effort on just a few product substitutions to deliver this improvement. Where data are available, reused and recycled content should be reported to/by the client. The Table below shows what data should be collected for each project: RC by value (%) A Construction value (£) B RC by value (£) – to allow summation across a portfolio Amount of material reused on site (t), if known AxB Reporting periods Key Performance Indicators The reporting portal allows flexibility in the way that data are gathered. The options are: The reporting portal will generate a series of KPIs, allowing your organisation to assess its performance over time. The KPIs that will be calculated are: data are gathered on completion of a project and normalised to total construction value; or data are gathered either monthly, quarterly, or annually, and normalised by construction spend within the period. Whichever approach is used by a contractor, this should be consistent across all projects. UKCG members will collate and report data quarterly to their sector body. WRAP recommends that all contractors adopt reporting by period, rather than on completion, as this will enable clients to collect consistent data from across their contractors. Quarterly collation of data will facilitate reporting to clients who have different annual review periods for corporate responsibility and sustainability. WRAP recommends that clients fix their review periods to fit with the quarterly timetable. Waste to landfill KPI This is the primary KPI to include in your annual report on Corporate Responsibility when demonstrating your commitment to the sector goal of halving waste to landfill. Waste reduction KPI ‘Tonnes of waste per £ of construction output’, reported relative to performance in your baseline year Waste recovery KPI % of waste diverted from landfill during the last year. Your annual report should illustrate year-on-year improvements. This is also a useful indicator when evaluating contractor performance against procurement requirements for minimum and target waste recovery rates on individual projects. Benchmarking Data can be uploaded into the ‘Waste to landfill reporting portal’ by project/sector type. This will be used to generate benchmarks, against which you will be able to assess your own performance. These benchmarks will be used to show two trends for each sector or project type: a reduction in total waste generated; and an increase in the proportion of waste that is diverted away from landfill. ‘Tonnes of waste to landfill per £ of construction output’, reported relative to performance in your baseline year. Reused and recycled content KPI % RC by value (averaged across all construction output) during the last year. Your annual report should show how performance has changed year-on-year and compare the outcome with your procurement requirements for reused and recycled content.