WEST AFRICAN RURAL FOUNDATION
REPORT ON
TEAM BUILDING TRAINING PROGRAMME
FOR
NORTHERN REGION POVERTY
REDUCTION PROGRAMME,
TAMALE, GHANA
MAY 07 – 09, 2007
SUBMITTED BY
JAGNE ASSOCIATES
AND
MANAGEMENT DEVELOPMENT AND
PRODUCTIVITY INSTITUTE
MAY, 2007
1.0
INTORDUCTION
1.1
SOURCE OF AUTHORITY
Following an assessment of institution capacity and signing of a Memorandum
of Understanding, the Management Development and Productivity Institute
(MDPI) was appointed as one of three Regional Training Institutes under a
Management Capacity Strengthening Project (MCSP).
The West African Rural Foundation, the Coordinator of MSCP also decided, the
Jagne Associates should “co-lead” the training in Team Building with MDPI.
1.2
PURPOSE AND SCOPE
The report is an account of the training in Team Building as conducted for
Northern Region Poverty Reduction Programme (NORPREP)
The Scope includes:
Training Execution
Training Evaluation and
Conclusion
1.3
THE TERMS OF REFERENCE (TOR)
The TOR for the assignment is as contain in the contract
1.4
ACKNOWLEDGEMENT
The Consultants wish to acknowledge the cooperation received from WARF and
NORPREP during the course of assignment execution.
2.0
TRAINING EXECUTION
2.1
TITLE
TEAM BUILDING
2.2
OBJECTIVES
At the end of the training, the trainees were able to:
-
Explain the concept of Group, Team, Team Building and Team
Effectiveness in the context of a Project/Programme
Define current problems facing NORPREP as a team and offer
suggestions to moving the team forward
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2.3
-
CONTENT
Concepts of group, Team, Team Building and Team Effectiveness
Stages in Team Development Process
Team Members Roles and Competencies
Threats and Major Barriers to Team Effectiveness
How to conduct Effective Meetings
Building Trust
Conflict Handling and Negotiation
Problem Clinic: Interpersonal Relationship (Johari Windows).
2.4
PRESENTATION
Methods and Techniques include short lecture, questions and answers, group
exercises, group works, role play and problem clinic. Other Team Building
methods include working in changing small groups and changing group
leadership.
There was a review of previous day’s teaching and learning and a summary of
each day’s work during the training.
Training resources used on the training included, LCD Projector, Lap-Top
Computer, Flip Chart Stand and Paper, Scribbling pad and pens. One other
resource is the Course Handout.
2.5
PARTICIPATION
Participants included
1.
James Afari
2.
F. A. Dzikunu
3.
Mohammed Ahmed
4.
Mohammed Fuseini
5.
Alhassan Bushira
6.
Jacob Achulo
7.
Amama K. Habib
8.
Akoto-Ansah Emmanuel
9.
Frances Kazine
10.
James Ayikade
11.
Eden Gbeckor-Kove
12.
Agnes D. Ali
13.
Ibrahim Issah
14.
Vitus Ayigagure
15.
Fuseini Haruna Prince
16.
Stephen Baidy
17.
Gregory Addah
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Participation was high and went into the breaks.
2.6
Duration:
25hour (spread over 3 days)
At the request of the project and participant owings to exigencies of their work
schedule for the week of the training, they prefer extending the training period
daily to 8 ½ for 3 days in order to cover the full scope of training to using the
normal 5-hour day for 5 days.
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3.0
TRAINING EVALUATION
3.1
TRAINEE EVALUATION
A designed evaluation instrument was used by trainees to evaluate the training
programme. A copy of evaluation form is attached as Appendix 1.
The analysis of the evaluation is that:
Criterion I

The workshop was relevant to my Role and Responsibility
Rating
Strongly Agree – 10, Agree – 7, Strongly Disagree – 0
Reasons:
Enhance team spirit, not too sure, my role is not clear.
Meets my expectation, would be applied at the workplace
NORPREP should spell out roles of departments
Particularly good for me at my workplace
Will help me relate to team members very well
Acquire knowledge that will improve my working relationship with
team members.
Enhance my knowledge in practical terms.
Very intelligent presentation with equally brilliant feedback.
Second workshop on NORPREP management improvement should be
an annual affair.
Criterion 2

The topics presented were understandable and at an appropriate
level of details
Rating
Strongly Agree – 11, Agree – 6, Strongly Disagree – 0
Reasons:
More participation created by adult learning techniques used
Presentation at each point was excellent
Very detailed, will help me in my day-to-day administrative work.
Various presentations were clear, humorous, just good for adult
I have learnt about leadership and how to build effective team and
trust.
Topics were treated in details
With exercises before each presentation I was able to understand and
contribute actively.
4
-
Topics treated has enlightened me and needs to be continued
Topic very relevant to team spirit and collaborative team building.
The contents were adequate and very useful.
Criterion 3

The workshop subject matter was presented at a comfortable pace
Rating
Strongly Agree – 12 Agree – 5, Strongly Disagree – 0
Reasons:
It was participatory and facilitators had patience explaining unclear
issues to the satisfaction of all participants.
All the topics were handled systematically and explained to details,
however, there was no time for some of the topics to be presented at
length.
Participants were made to express views freely in a conducive mood,
where every comment or suggestion was valid.
Facilitators ensured that participants were abreast with discussions
It was slow and time was made for comments from participants fully
Criteria 4

The duration of the workshop was appropriate
Rating
Strongly Agree – 1, Agree – 14, Strongly Disagree – 2
Reasons:
It was compressed too much because of the readjustment of the
programme.
But we need to learn more, but when tired, can’t absorb plenty
There could have been more elaboration on certain issues on the
handout.
However participants were stretched.
However there was no time for some of the topics to be presented at
length.
Initially well but later packed to its fullness.
The workshop should have been extended by at least one day for indepth discussions of the topic.
However the period should be longer.
Criteria 5

The Facilitators adequately covered the Topics
Rating
Strongly Agree – 13, Agree – 4, Strongly Disagree – 0
5
Reasons:
-
Facilitation was very good
Each facilitator adequately presented their topic well
They were able to cover all the topics
Very excellent and in a language easily understood by all
Were the best.
Criteria 6

Have your expectations on the workshop been adequately met?
Rating
Yes – 17,
No - 0
Reasons:
Not Applicable
Criteria 7

Do you think the workshop has been useful?
Rating
Yes – 17,
No – 0
Why Yes
Reasons:
Skills imparted are very relevant not only for the project team work
but for my official work as well. The workshop has broadened my
knowledge.
Learnt more about team building
It gives me some tools for self-assessment on relationship with others
It has provided a platform for reviewing relations with other
members and resolving conflicts, I have broadened my knowledge
about team building.
Teamwork is useful for every development effort
We have learnt how to build teams and negotiate will
It will improve my working relationship with fellow team members:
knowledge about communicating information to team members,
conflict resolution, By enlightening my views on pertaining issues.
I have been exposed to new information on team building and how to
tolerate others.
In increasing my skills at team participation
Gained information form other participants.
Will enable me know how to better relate with my staff
We were introduced to team building, this will help us in other
circles and not only on NORPREP
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Criteria 8

Do you think the knowledge from the workshop will help in your daily
work.
Rating
Yes – 17,
No - 0
Reasons:
Skills imparted relevant for project work, office work and for home
management.
It will help me carry my office work well.
Regularly assessment of self by team members is essential
Now whenever am on a team I will know how to prevent my views
and chair a meeting.
A team needs to be consciously built, a team is different form an
ordinary group.
By managing subordinates at workplace
I will apply it at my work-side and also be able to talk to other
workers of my organization.
As a trainee manager, outputs of the workshop will refocus my
thinking and help me work better.
Criteria 9

Do you think you can use the knowledge from the workshop to train
others
Rating
Yes – 17,
No - 0
Reasons:
- But would need more exposure
Criteria 10

State one thing you like most about the workshop
Reasons:
Very interactive and facilitators were highly sociable.
The way the facilitators presented their lectures
The group work and case study sessions
Negotiation skills, Johari Windows, Teamwork of the facilitators.
The emphasis on delivery, discussions, group work than on
distribution and discussion of handouts.
The presentation skills, of course, instructors and the course
handout.
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-
The full participation of all.
The exercises and group work given;
Also the free participation of participants.
Presentation by facilitators
The sitting arrangement, the three square meals provided
The relaxed and participatory nature of the presentations and
discussions.
Not a teacher – student relations.
Collaborative spirit among facilitators and team members.
The calm atmosphere in which the workshop was held and the
emphasis on team building.
Topic on interpersonal relations, it will enable me open to the
facilitation was very good and participants were very attentive.
-
Criteria 11

State one thing you thing must be changed about the workshop
Reasons:
-
Extend no of days, Environment, Training venue too close to town
All OK.
None
The days of schedules should be extended
Duration should be increased
The early start of the day’s work
Long lectures should be reduced to ovoid being dull
Interspace presentations with filmshows to illustrate true life
situations as a basis for facilitating change and enhancing team spirit
during project activities
More time to be spent on team building
The morning session should start at 9: 00 am
In future the program should be residential and outside town for full
participation free of obstructions.
3.2
TRAINERS OBSERVATION
Participation during the programme was high and there was full concentration
on all sessions. It was observed that the representation from the stakeholder
organizations keep changing at meetings making information sharing difficult.
The team was advised to keep proper records of meetings, which should be
available to anybody attending NORPREP meeting. There is the need to involve
other relevant stakeholders especially district assembles in training workshops
of the project.
4.0
CONCLUSION
The Team building workshop was conducted as designed and planned. The
conduct of the workshop was rated by participants as relevant and effective.
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