Tpt Tender 2014-2015
REGISTERED
Heavy Industries Taxila
BMP Directorate (CP Branch)
Taxila Cantt
Tel : (051) 9315333/62161
Fax : (051) 9315029
5081/RT- 3001//Tpt RRC /CP/Proc
17 Dec 2015
To:
M/s __________________
Subject:
TENDER INQUIRY (FOR)
Dear Sir,
1.
You are requested to forward your lowest price offer to finalize a Rate Running Contract on
as and when required basis) for THREE YEAR for provision of following transportation :From Karachi Area to HIT Taxila Cantt (Karachi Area includes Port Qasim, KPT, Malir etc) and
from HIT Taxila Cantt to Karachi Area
a.
b.
(1)
(2)
(3)
(4)
(5)
(6)
40 Feet Trailer (maximum Load 25 tons) from Karachi Area to HIT Taxila Cantt,
District Rawalpindi.
Rates of above mentioned 40 Feet category have to be quoted only, rates of following
Vehicles will be automatically derived/ calculated as per following formula :20 Feet Vehicle (Karachi Area to Taxila Cantt) Maximum
Load 10 Tons
Local Vehicle 40 Feet within Karachi Area
Local Vehicle 20 Feet within Karachi Area
Local Vehicle Maximum loading capacity 01 Ton within
Karachi Area
40 Feet Trailer Maximum Load 25 Ton from HIT Taxila
Cantt to Karachi Area
20 Feet Trailer Maximum Load 10 Ton from HIT Taxila
Cantt to Karachi Area
55% of quoted of ser 1 a.
10% of quoted of ser 1 a.
06% of quoted of ser 1a.
02% of quoted of ser 1a.
55% of the rate of
vehicle 40 Feet from
Karachi to Taxila .
55% of the rate of
vehicle 20 Feet from
Karachi to Taxila
(Maximum Total Contract Value 20 Million per Year)
2.
Terms & Conditions :a.
All the rates should be inclusive of all loading/ unloading expenses at Karachi Area to
include lifter & Labour, less Port Qasim Area & Malir. In case lifter & labour are
required at Port Qasim or Malir, then rates will be negotiated /verified by OIC Zonal
Office HIT Karachi and will be charged extra. Crane Charges within Karachi Area will
also be admissible extra on negotiations done by OIC Zonal Office HIT Karachi on
actuals. Lifter/ Labour /crane charges on local vehs will also be admissible extra when
verified by OIC Zonal office Karachi.
b. The rate will remain same until any extra/new tax is imposed by the Government
directly related to these services. However, existing taxes be included in the quotation.
c.
The rates will be revised after every 02 months based on increase/decrease percentage
of diesel in open market. During 02 months the transport prices will remain unchanged
irrespective of any variation in prices. A certificate issued by M/s PSO will be
considered and authority for revision on 02 monthly basis by Z.O HIT Karachi.
1
Tpt Tender 2014-2015
d.
e.
f.
g.
h.
As a security measure the successful firm will deposit a cash amount equal to 5% of the
total contract value initially and later on if further extension in amount is required then
5% Security be deposited on balance/amended amount of the contract. Before start of
contract in a bank account at the disposal of HIT Zonal Office Karachi for
invoking/resorting to risk purchase clause in case the firms fails to provide the services
in time. In this case transport will be hired from local market at available rate by the
transport committee of HIT Zonal Office Karachi, and the firm will recoup the actual
amount and entitled of billing HIT on contract rates only. Continuous default of such
nature shall give the right to HIT to cancel the contract and forfeit the security deposit.
Transport Committee of HIT Zonal Office Karachi will comprise of OIC, Port JCO &
Port NCO. The firm with lowest quote will deposit a pay order/draft of Rs.50, 000.00
with OIC Zonal Office HIT Karachi within One week from the date of opening of
quotes and this amount will be returned to firm when the contract has been signed by
both parties and firm deposit the 5% security deposit in Public Account Fund of Zonal
Office HIT Karachi ( as a permanent measure). Any change in contract will be done
only with the consent of both parties. The contract will remain valid of 03 year, from
the date of issue of contract or till the time total financial limited of the contract is
achieved, which ever is earlier.
The contract may be extended / renewed with the same firm for another term(s) with the
consent of both parties till the time the firm’s performance is satisfactory and the rates
of each renewal contract are negotiated within a max increase of 10% of the
prevailing svc charges at the end month of the last contract.
In case of partial cargo ( not full vehicle load), the charges will be as under and will
be verified by the transport committee of Zonal Office Karachi keeping in view actual
loading conditions of the cargo:(1) By volume : Say for 40Feet veh the Rate of 40 ft
x actual cubic feet
size is 40x8x8 Feet = 2560 Cubic Feet
2560
of partial Cargo
Charges admissible will be =
with 8’ height.
(2) By Weight : Say for 40 feet veh is for Rate of 40 ft
x actual weight of
25 tons, therefore charges admissible will
25
partial Cargo in tons
be
(3) Invoice amount will be charged which ever amount is higher among the above
mentioned prices as per para 2 (1) & (2).
The loading will be done within the vehicle dimensions and may be up to Max 8 feet
height keeping in view safety factor as decided by OIC Z.O HIT Karachi. However in
case of over dimensioned / over weight cargo, extra proportional amount will be given
with the same formula as mentioned at para 2f (1) & (2). In case over weight / over
dimension following process will be adopted :(1) Overweight : Weight receipt of renowned weighing station, which should be
carried out in presence of rep of this office, as well firm’s rep and same will also
be written on Zonal Office HIT Karachi Convoy Note before dispatch of vehicles
to HIT Taxila. Later on no claim / receipt will be acceptable. Concerned project
will verify the store of overweight vehicle and will keep the record for subsequent
bills.
(2) Over Dimension : Rep of this office along with rep of Firm will carry out actual
measurement of loaded store / boxes, if found over dimensions, then same will be
filled on the Convoy Note before release of vehicles to HIT Taxila. Later on no
claim will be entertained.
Concerned Project will verify the store of over
dimension vehicle and will keep the record for subsequent bills.
In case firm used more than 40 feet bed size vehicle for transportation of HIT store, the
bills can be claimed only for overweight / over dimension as per para 2g.
2
Tpt Tender 2014-2015
J.
If the loaded vehicles arrive at the concerned Factory’s Gate at HIT, Taxila Cantt by
10.00 am then these will be unloaded before 10.00 pm same day. If vehicle arrives after
10:00 am, then HIT can retain the vehicle for un loading process for 24 hours. In case
of delay due to HIT, vehicle detention @ 1500 per day per truck for 40 feet and @
1000 per day per truck for 20 feet will be admissible. A certificate to this effect will be
issued by DAD (Store) of the concerned project so as to claim detention charges.
Trucks should arrive HIT on working days only unless specially intimated by HIT for
holidays. Detention Charges at Karachi area will be admissible @ 2500 per veh per day
for 40 feet & @ Rs.1500 per veh per day for 20 feet truck categories. The container
yard rent at Karachi will also be admissible extra on actuals under unavoidable
conditions as decided by OIC Zonal Office Karachi.
k.
The firm will be bound to dispatch the loaded vehicle / store to HIT Taxila Cantt from
Karachi within 24 hours. LD (late delivery) charges @ Rs.100 per ton/day will be
deducted in case of this delay.
l.
The firm will be bound to provide required vehicles on due location, time & date, when
demanded by Zonal Office HIT Karachi as per following schedule prior to the actual
requirement. The vehicle/ lifter must be available at the loading place at the given time,
otherwise any extra expenditure / demurrage occurred will be on the firm account. In
addition to this, 0.5% late delivery charges may also be deducted from that truck’s bill
for each hour the loading operation is delayed due to later provision of truck / lifter, if
& when considered necessary by OIC Zonal Office HIT Karachi.
(1)
Less then 05 Vehicles
- 12 hours notice
(2)
upto
10 Vehicles
- 24 hours notice
(3)
Beyond 10 Vehicles
- 48 hours notice.
m. In case of empty container is required to be sent back to Karachi ( from Taxila), the
same must reach Karachi within 4 days after unloading at HIT and the firm can claim
on extra amount equal to 8% of the rent ( Karachi – Taxila) for this service. In case the
empty container arrives beyond 4 days then the firm will pay extra detention Charges as
deducted by the shipping coy. Similar condition will be applied in case of return of
empty container for return journey but in this case 8% extra charges will be applicable
on rent of Taxila – Karachi.
n.
The firm will be entirely responsible for any damage / deficiency of the store during
loading / loading at Karachi area and Transportation enroute upto HIT Taxila Cantt ( and
within Karachi in case of Local vehicle) and vise versa transportation from Taxila to
Karachi. Losses if any will be deducted from on going bills/payment and security
deposit of the firm.
Please Ensure Compliance of the Following :3. Please offer maximum discount while submitting your quotation.
4. Over writing and cutting of any nature in the quotation will not be accepted/ entertained.
5. Forward your quotation not later than 18 Jan 2016. The address on the envelope will
be indicated as under:QUOTATION
TENDER INQUIRY NO.5081/RT- 3001/ Tpt /RRC / CP-II/Proc dated 17 Dec 2015
TO BE OPENED ON 18 Jan 2016.
To:
ASSISTANT DIRECTOR (PROCUREMENT)
GATE NO.1, HRF (T), HEAVY INDUSTRIES TAXILA
TAXILA CANTT, TAXILA
FROM________________________________________________________
6.
Part-1 and Part-II of Quotation will be enclosed in Separate sealed envelopes for each
tender inquiry For identification purpose the word “ TECHNICAL QUOTATION (PART-I)
WITHOUT PRICE and COMMERCIAL QUOTATION (PART-II) WITH PRICE” shall
be in BLOCK CAPITAL LETTERS on the respective of sealed envelopes which will be
placed in a large envelope bearing complete details of the tender inquiry as under :-
3
Tpt Tender 2014-2015
7.
Delivery of Tender. The tender/quotation will be enclosed in sealed cover which will
be invariably marked with quotation against tender inquiry no. 5081/RT- 3001 /Tpt RRC/ /CPII/ Proc dated 17 Dec 2015 complete address. The tender if brought by hand, the same will
be handed over to security staff on duty at Gate (T-1) Heavy Rebuild Factory (T-Series) for
placing the same in quotation box (available at Gate). The quotation will not be brought by hand
any firm while visiting the office of Assistant Director (procurement).
8.
If required endorsement is not made on the envelope, quotation is liable to be
disqualified. The quotation will be opened on 18 Jan 2016 at 1100 hours in the presence of the
representative of the firms in Central Procurement Branch, HQ Heavy Industries Taxila. No
quotation will be entertained/considered after 1030 hours, on the aforementioned date, Firm’s
representative may attend the tender opening activity if they wish at CP Branch HIT, Taxila
Cantt.
9.
If the quotation does not fulfill the tender requirements/standard specifications that the
next lowest offer will be considered. HIT reserves rights to reject the offer in whole or part
without assigning any reason.
10.
Please indicate comprehensive terms ./ conditions in your quotation. If the details four
missing, the quotation will automatically stand disqualified and rejected.
11.
The inquiry may not be taken as an indication of subsequent order and doe’s not in any
way commit HIT to finalize the service agreement in your favour.
12.
In case of any dispute regarding the terms and conditions and the quality of stores, the
decision of the Chairman HIT will be considered as final and binding on the suppliers/firms.
13.
In case your firm fails to execute the order within the stipulated time and does not
materialize the service, the contract will be cancelled at your risk and expense. For this your
security deposit may be seized ( in full/ part) by HIT on the decision of HIT Board.
14 Payment will be made by the Controller of Military accounts HIT Taxila Cantt against
pre-receipted bill (duly affixed with revenue stamp) along with professional tax certificate (Photo
copy attested) and NTN Certificate after provision of Tpt on case to case basis.
15.
All clauses/terms mentioned in this inquiry will be considered accepted by the firm in
case no reference to them is given in the offer.
16.
Offers must remain open/valid for 120 days from the date of opening of the tender.
17.
In case you do not wish to quote please return the tender documents duly signed and stamped
at your earliest.
18.
The rate quoted must be firm and final and inclusive of all taxes.
19.
Part Payment against part delivery is allowed.
20.
Postal Order for Rs.200/- (Rupees Two Hundred) in favour of Director BMP Dte, HIT
Taxila Cantt will invariably be enclosed with the quotation, failing which the quotation will be
ignored.
21.
Firms are instructed NOT to send Telex and Fax quotations.
will not be accepted.
Such quotations / offers
22.
Please confirm receipt of tender inquiry and also intimate participation or otherwise in
this tender inquiry.
4
Tpt Tender 2014-2015
.
23.
Conditional offers will not be accepted
24.
The firms which is not registered with HIT can participate in the tender by depositing
5% earnest money of total contracted value. The earnest money will be submitted in the shape of
CDR/Bank Guarantee addressing to Director Budget Marketing & Procurement, Heavy Industries
Taxila.
25.
Firms which are not registered/ indexed with HIT and are interested to participate in
tender, will have to first purchase the tender documents from CP BMP Directorate HIT Taxila,
costing Rs.200.00
26.
All the un registered/ un indexed firms will have to provide 5% earnest money along with
bid.
27.
In case of any unregistered/ un indexed firms stands lowest in the bid then contract will
only be awarded to that firm on its formal registration with HIT.
28.
Only registered suppliers/person who are on Active Taxpayers List (ATL) of FBR are
eligible to supply goods/services to Government departments. Supplier will submit certificate to
this along Technical quotation.
29.
The payment to registered persons is linked with active taxpayer status of the supplier as
per FBR data base. If any registered supplier is not in Active Tax payer list his payment will be
stopped till he files his mandatory returns and appear on ATL of FBR.
Lt Col
Assistant Director (Procurement)
(Noman Shabbir)
5