Fisheries and Oceans Canada
National Contaminants Advisory Group
Biological Effects of Contaminants
on Aquatic Species
Call for Proposals 2015-2016 – Proposal Template
DFO’s National Contaminants Advisory Group
Proposal Template 2015-2016
National Contaminants Advisory Group – Call for Proposals 2015-16
PROPOSAL INSTRUCTIONS
Research proposals must include detailed information and budget tables that follow the format
outlined in this document.
Proposals must not exceed five (5) pages in length. Sections 10 to 13 of the proposal do not
count towards the five page limit. Text font must be in Times New Roman and in font size 11.
Margins must not be modified. Please respect the page limit and formatting requirements.
NCAG will only evaluate the completed template and the appropriate supporting information
(see section 12); any other documents will not be considered.
The following subsections give instructions for the development of the proposal:
1
Project Title
Indicate the title of the project.
2
Research Themes
Indicate which of the following four research themes the project falls under:




3
Aquaculture-related substances
Pesticides
Oil and gas-related contaminants
Contaminants of emerging concern
Research Priorities
Indicate the research priority that the proposed project addresses. The research priorities are
listed in the NCAG Call for Proposals 2015-16 Guidelines document.
4
Applicant Information

5
Name of the eligible organization or post-secondary institution submitting the research
proposal.
Principal Investigator and Research Team
Please list the following information for each investigator who will be directly involved:


Name;
Affiliation and Contact Information;
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DFO’s National Contaminants Advisory Group


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Proposal Template 2015-2016
Title (e.g. research scientist, technician, MSc or PhD candidate, undergraduate student,
Post-Doctoral Fellow, etc.) and;
Role (brief description).
Project Start and End Dates
Please state the anticipated start and end dates for the project.
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Project Summary
Please provide a concise project summary written in non-technical terms (maximum 500 words)
including the following information:




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Current state of knowledge and rationale – brief justification for the proposed research;
Objective;
Overview of the experimental approach and;
Expected outcomes, i.e. contribution to DFO science advice on biological effects of
priority contaminants.
Project Description
Objectives
Please indicate detailed project objectives and include the rationale for the proposed research.
The objectives and rationale must be clearly linked to at least one of the research priorities
indicated in Section 3 (Research Priorities) of the proposal. Applicants are encouraged to
describe the ecological relevance of their proposed research as it relates to healthy and
productive aquatic ecosystems and sustainable fishery resources.
References may be listed in Section 10 (Literature References) of the proposal.
Methodology
Provide a brief description of activities including project design, experimental approach,
methodology, location and timelines of the project. Indicate the chemical and biological
endpoints examined and detail planned activities during the proposed project.
Provide the name of the laboratories proposed for the chemical analyses, an estimated cost of
analysis per sample, and a description of the analytical approach and methodologies. Where
possible, include information on laboratory accreditation with reference to methods/matrices
and the quality assurance/quality control (QA/QC) methods. Please indicate if QA/QC methods
are certified and/or if laboratories participate in inter-laboratory calibration.
References may be listed in Section 10 (Literature References) of the proposal.
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DFO’s National Contaminants Advisory Group
Proposal Template 2015-2016
Work Plan
Please describe the various steps of the project and indicate the anticipated completion dates.
Additional rows can be added to the table if required.
Project Outcomes
Please specify expected project outcomes by fiscal year. These will be used to monitor progress
toward achieving the objectives and will be part of the reporting process. Emphasis should be
placed on applicability of the scientific results to address the specified priorities for policy
development and decision-making. Where possible, indicate anticipated presentations at
conferences and workshops, as well as manuscripts, data reports and theses.
Data Management and Sample Archive
Please indicate what datasets will be generated from this project and how they will be managed.
Please describe any biological or abiotic samples that will be collected and how they are
processed, stored and managed as this will affect future scientific value.
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Risks
Please indicate any risks that could compromise the success of the project, and identify
mitigation measures.
10 Literature References
List references to scientific literature in the proposal.
11 Relevant Publications
List publications authored by the principal investigator and any key collaborators relevant to the
proposed project (up to 5 most relevant publications).
12 Supporting Information on Expertise
Attach additional information (e.g., curriculum vitae) to demonstrate the scientific excellence,
experience and/or expertise of the principal investigator and any key collaborators.
13 Budget Tables
Complete the summary budget table and the detailed budget tables for each year of the project.
Please indicate funding from other sources in the budget tables. In the detailed budget, provide
details of expenditures along with the associated cost. All numbers are in thousands of dollars.
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DFO’s National Contaminants Advisory Group
Proposal Template 2015-2016
National Contaminants Advisory Group – Call for Proposals 2015-16
PROPOSAL TEMPLATE
1.
Project Title
TITRE
2.
Research Theme (check one)
Aquaculture
Oil and gas
Pesticides
Contaminants of emerging
concern
3.
Research Priorities
4.
Applicant Information
5.
Principal Investigator and Research Team
6.
Start Date: ___________ End Date: ____________
7.
Project Summary (maximum 500 words)
8.
Detailed Project Description
8.1.
Objectives
8.2.
Methodology
8.3.
Work Plan
Date/Period
Key Milestones
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DFO’s National Contaminants Advisory Group
Proposal Template 2015-2016
8.4.
Project Outcomes
8.5.
Data Management and Sample Archive
9.
Risks
10.
Literature References
11.
Relevant Publications
12.
Supporting Information on Expertise
13.
Budget Tables
SUMMARY BUDGET PER YEAR (IN THOUSANDS OF DOLLARS)
Fiscal Year
NCAG Funds
Requested
Other government
support
(Funds + In-kind)
2015-16
(April 1, 2015 to March
31, 2016)
2016-17
(April 1, 2016 to March
31, 2017)
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Non-government
support
(Funds + In-kind)
Grand Total
DFO’s National Contaminants Advisory Group
Proposal Template 2015-2016
2015-16 PROJECT YEAR (April 1, 2015 to March 31, 2016):
DETAILED BUDGET SUMMARY (IN THOUSANDS OF DOLLARS)
Identify details of expenditure under each category and associated costs.
NCAG Funds
Requested
Other government
support
(Funds and In-kind)
Non-government
support
(Funds and In-kind)
 Salaries




2. Equipment and Facilities:
$ amount
$ amount
$ amount
 Items




3. Travel:
$ amount
$ amount
$ amount
 Items


4. Other Costs:
$ amount
$ amount
$ amount
$ amount
$ amount
$ amount
$ amount
$ amount
$ amount
Class of Expenditures
1. Salary:


Items




5. Administration Fee:

Rate
Totals
Details and definitions:
Administration Fee: Please include rate used to calculate administrative overhead.
Funds: Funding received to finance the project/activity.
In-kind: Non-monetary resources to support the project/activity. Examples: Staff time and use of facilities.
Other costs: Please provide breakdown of other costs such as publication costs, etc.
Other government support: include any other support (cash or in-kind) from any federal, provincial, or municipal government
source.
Salary: Please provide breakdown of salary costs for a contract, post-doc casual, term, etc.
Travel costs: Please provide breakdown of travel costs including field trips, conferences, etc.
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DFO’s National Contaminants Advisory Group
Proposal Template 2015-2016
2016-17 PROJECT YEAR (April 1, 2016 to March 31, 2017):
DETAILED BUDGET SUMMARY (IN THOUSANDS OF DOLLARS)
Identify details of expenditure under each category and associated costs.
NCAG Funds
Requested
Other government
support
(Funds and In-kind)
Non-government
support
(Funds and In-kind)
 Salaries




2. Equipment and Facilities:
$ amount
$ amount
$ amount
 Items




3. Travel:
$ amount
$ amount
$ amount
 Items


4. Other Costs:
$ amount
$ amount
$ amount
$ amount
$ amount
$ amount
$ amount
$ amount
$ amount
Class of Expenditures
1. Salary:


Items




5. Administration Fee:

Rate
Totals
Details and definitions:
Administration Fee: Please include rate used to calculate administrative overhead.
Funds: Funding received to finance the project/activity.
In-kind: Non-monetary resources to support the project/activity. Examples: Staff time and use of facilities.
Other costs: Please provide breakdown of other costs such as publication costs, etc.
Other government support: include any other support (cash or in-kind) from any federal, provincial, or municipal government
source.
Salary: Please provide breakdown of salary costs for a contract, post-doc casual, term, etc.
Travel costs: Please provide breakdown of travel costs including field trips, conferences, etc.
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