ADMINISTRATIVE FACULTY JOB DESCRIPTION
APPROVED POSITION INFORMATION
(to be completed by HR)
Effective: June 1, 2015
Title
Range
JCC
Coordinator, Postdoctoral Scholars & Graduate Recruitment
2
67680
Essential Function: Sedentary Work
Description: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force
frequently to lift, carry, push, pull, or otherwise move objects, including the human body.
Sedentary work involves sitting most of the time, but may involve walking or standing for brief
periods of time.
1. Summary Statement: State the major function(s) of the position, the role in the
university, and the supervisor’s title.* (This section is used for advertisement of the
position.)
The Program Coordinator for Postdoctoral Scholars, Graduate Recruitment and Diversity
reports directly to the Vice Provost, Graduate Education/Dean of the Graduate School and
serves as the administrative officer for Graduate School initiatives in career development,
recruitment and diversity. The position provides support for (1) the design and implementation of
services and resources for the training and professional development of postdoctoral scholars;
(2) centralized graduate student recruitment efforts, and (3) programs to recruit, train and
support diversity graduate students. The position acts as a liaison with the VPRI Office, Human
Resources, the Graduate Student Association, the Office of the Diversity Initiatives and the
TRiO and McNair Scholars Programs. The other major function of this position will include
contributing to the teaching mission of the Department of Agriculture, Nutrition and Veterinary
Sciences. This person will teach three, (3) credit courses during the academic year related to
the Agricultural Sciences program in the department. The faculty member will also contribute
through service to department activities by serving on committees and helping with student
recruitment.
* Attach an organizational chart with positions, ranges, and names for the division.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job
(percentage first with heading and then bulleted information). If line of progression,
define for each range as above.
50% - Service to Agriculture, Nutrition and Veterinary Sciences Department
 35% - Instruction
o Teach three, three-credit courses during the academic year related to the
Agricultural Science program as determined by the Department Chair in
consultation with the faculty member: two courses will be taught in the Fall
semester and one course in the Spring semester. (This sequence of courses can
be changed by mutual agreement between the Department and the faculty
member.)
1
Program Coordinator, Postdoctoral Scholars Program

15% -Department Committees and Recruitment
o Serving on ANVS departmental committees or as the Departmental
representative to CABNR committees. These may include personnel searches
and curriculum committees.
o Participation in ANVS Departmental recruitment efforts of undergraduate
students such as Best and Brightest recruitment efforts.
25% - Office of Postdoctoral Scholars
 Develop and coordinate postdoctoral seminar series and professional development
opportunities; manage the planning and organization of all postdoctoral scholars’ events
 Develop and deliver orientation sessions with new postdoctoral scholars
 Provide leadership for the establishment of a UNR Postdoctoral Scholars Association
 Collaborate and lead graduate programs to develop National Science Foundation (NSF)
and National Institutes of Health (NIH) approved postdoctoral mentoring plans, including
Individual Development Plans
 Collaborate with the Graduate Dean and Graduate School Web Communications
Specialist to design and maintain a web-based Office of Postdoctoral Scholars
 Administer a competitive travel grant program for postdoctoral scholars
 Collaborate with Graduate Dean to identify and pursue extramural funding in support of
the Office of Postdoctoral Scholars and in fund-raising efforts
 Act as a liaison and respond to the requests of institutions and organizations
15% - Graduate Student Recruitment and Diversity Initiatives
 Serve as primary contact for program matters of the Office for Postdoctoral Scholars,
Graduate Recruitment and Diversity
 Design and implement GradFIT recruitment boot camps
 Collaborate with Graduate Dean and Office of Marketing and Communications personnel
with design of digital recruitment campaigns
 Develop and implement additional marketing materials, plans and strategies
 Participate in on-campus and off-campus recruitment events such as the California
Forum for Diversity
 Collaborate with Graduate Dean to identify and pursue extramural funding in support of
the diversity initiatives; actively participate in the grant application and manuscript
preparation and submission process
 Establish and manage strong partnerships with institutions and organizations that
support diversity initiatives
10% - Graduate Student Operations
 Scholar relations: Provide guidance to scholars with grievances, and disseminate and
clarify University policies and procedures related to postdoctoral scholars
 Develop and maintain databases for the monitoring and tracking of postdoctoral
scholars, and for the professional and academic resources available to postdoctoral
scholars; query and produce analytics
 Participate in the development and updating of graduate student handbooks and
administrative systems and records
 Provide backup support and collaborate with Human Resources and Department
Administrators for processing applications to the Graduate School
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Program Coordinator, Postdoctoral Scholars Program
3. Describe the types of decisions the position(s) makes independently as part of the core
responsibilities. Provide examples. If a line of progression, describe the decisions made
at the highest level.
The Program Coordinator has the authority to supervise the activities of student workers and to
make recommendations to the Graduate Dean regarding the allocation of funds to various
programs in support of postdoctoral scholars, recruitment and diversity initiatives. With the
exception of day-to-day operations, however, these recommendations will require the Graduate
Dean’s review and approval.
4. Describe the types of problems, issues, action, communications this position typically
takes to the supervisor for resolution and/or consultation. Provide examples. If a line of
progression, describe the supervisory consultation at the highest level.
Examples of the types of problems and issues include:
 Lack of compliance from graduate programs and individual PIs regarding the
implementation of Postdoctoral Individual Development Plans
 Lack of compliance from graduate programs regarding Graduate School requirements to
develop online graduate handbooks
 Conflict resolution between PIs and postdoctoral scholars
 Misconduct of student employees and students participating in Graduate School
orientation sessions, boot camps and workshops
 Exception requests for not meeting standards to enroll in boot camps and workshops
 Budget shortfalls and scheduling conflicts for recruitment activities, boot camps and
workshops
5. Select the applicable competencies required to successfully perform the job. The
selected competencies will be evaluated within the Administrative Faculty evaluation as
Competencies for Success.
Competency
Required
Adaptability
☒
Analytical Thinking
☒
Communication
☒
Diversity and Inclusion
☒
Financial Responsibilities
☐
Human Resource Responsibilities
☐
Leadership
☒
Program/Project/Functional Knowledge
☒
Resource Responsibilities
☒
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Program Coordinator, Postdoctoral Scholars Program
Serving Constituents
☒
Teamwork
☒
Other (specify)
☒
6. Minimum requirements of the position. Example provided.
If Line of Progression, minimum requirements must be defined for each range.
Education
Experience
Bachelor’s
Two years of related professional experience
Master’s
One year of related professional experience
Doctorate
In related field
Related Experience: one-year of postdoctoral experience; training in teaching
ethics and responsible conduct of research for postdocs; STEM field
Certification and Licensure: (bulleted)
Schedule or Travel Requirements: (bulleted)
 Approximately three off-campus recruitment events per year
 Travel to attend one or two meetings/workshops on postdoctoral training,
diversity training and/or graduate student recruitment per year
Additional Position Information:
1. For purposes of voting and Faculty Senate representation, this positions reports to the
Graduate School only.
2. Agriculture, Nutrition & Veterinary Science (ANVS) will provide substantial feedback to
the Dean of the Graduate School for the employee’s annual evaluation.
Optional Addendum: Describe the knowledge, skills, and abilities required to successful
performance of this job (in bullet format).
Knowledge of:
 NSF and NIH postdoctoral training and mentoring requirements
 Graduate education policies and procedures
 Funding opportunities in support of graduate education and postdoctoral training
Skills:




Grant writing
Research and data analysis
Negotiating
Strong verbal and written communication skills
Ability to:
 Plan and organize workshops and boot camps
 Orchestrate recruitment events
 Work with diverse populations and be sensitive to gender, disabilities, and issues related
to cultural and ethnic diversity
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