Diocese of Sheffield Standard Template Quinquennial Inspection Report – Section A
Quinquennial Inspection Report
Date
Church Name
Address
Section A - Page 1
Diocese of Sheffield Standard Template Quinquennial Inspection Report – Section A
Section A
A1
Basic Particulars
1.01
Name of Church:
1.02
Address:
1.03
Diocese:
1.04
Archdeaconry:
1.05
Deanery:
1.06
Parish:
1.07
Local Authority:
1.08
Conservation Area:
1.09
Listed Building:
1.10
Type of Property:
1.11
Name of Inspector:
1.12
Address:
1.13
Telephone No:
1.14
Report No:
1.15
Date of Report:
1.16
Date(s) of Inspection:
1.17
Date of Previous Report:
1.18
Previous Inspection By:
1.19
Date Next Inspection Due:
1.20
Copies Issued to:
PCC
Archdeacon
DAC
2 copies
2 copies
2 copies
Section A - Page 2
Diocese of Sheffield Standard Template Quinquennial Inspection Report – Section A
A2
Site Particulars
2.1
Site Area
2.2
Burial Ground/Churchyard
2.3
Access to Site
2.4
Parking Facilities Available
2.5
Rights or Easements
A3
Premises Particulars
3.1
Age of the Building
3.2
Brief Description of the Building
3.3
Size of the Building
3.4
Number of Storeys
3.5
Accommodation
3.6
Suitability for Persons with Disabilities
.
Section A - Page 3
Diocese of Sheffield Quinquennial Inspection Report – Section B
Section B
B1
Limitation of the Survey and Report
4.1
The report is based on the findings of an inspection made from ground level, floor
levels, ladders, and other readily accessible positions. Unless otherwise stated the
inspection has been purely visual and no enclosed spaces or inaccessible parts, such
as boarded floors, roof spaces, or hidden timbers have been opened up for
inspection.
4.2
Particular items not inspected or covered by this report are as follows:
a. Inaccessible roof voids or inaccessible lofts.
b. Voids between or below suspended floors.
c. The organ consol and organ chamber interiors.
d. Flues or ducts.
e. Only sample timbers inspected
f. Manhole covers not lifted
g. Drains not tested.
h. Panelling not removed.
i. Fittings not removed.
j. Furniture not removed.
k. Floor coverings not lifted.
l. Parts of the building hidden or obstructed by storage.
m. Floorboards not lifted.
n. Monuments plaques and statuary.
o. Tombs and graves
p. Bells and bell frames.
q. Clocks.
r. Heating installation not tested.
s. Electrical installation not tested.
t. Lightning conductor not tested.
It may be necessary to arrange for special further inspection in relation to these
matters.
4.3
This report indicates the condition of the building and identifies defects. It does not
purport to be wholly comprehensive or to give definitive solutions for remedial work. It
is a report only and is in no way a specification for the execution of work and must
never be used for such purposes. It is not a document for the purpose of obtaining
estimates from builders. Professional advice should be obtained in determining
appropriate repair work. Insensitive repairs (even minor repairs) can easily destroy
the architectural character and inappropriate technical solutions to defects may prove
unsatisfactory in the long run or even aggravate a problem.
4.4
It must be emphasized that nothing in this report is intended to convey criticism of any
person.
Section B - Page 1
Diocese of Sheffield Quinquennial Inspection Report – Section B
B2
Works Since the Last Inspection
1.1
Previous Report
1.2
Work Outstanding from the Previous Report
1.3
Damage Since Last Report
1.4
Projects Carried Out Since Last Report
1.5
Repairs Since Last Report
1.6
Maintenance Work
1.7
Routine Servicing
1.8
Works By Others Within and Around the Property.
1.9
Defects or Problems Reported For Examination
B3
General Report on the Condition of the Building
Section B - Page 2
Diocese of Sheffield Quinquennial Inspection Report – Section B
B4
Detailed Condition Survey
1
1.1
2
General Structure
2.1
2.2
Roof Coverings
Pitched Roofs
Flat Roofs
Flashings
Rainwater Disposal System
2.3
External Wall Surfaces
2.4
2.5
External Doors and Windows
External Doors
Windows
Bell & Bell Frame
3
Internal Fabric
3.1
Roof Structures, Lofts and Ceiling Spaces
3.2
Internal Wall Finishes and Decorations
3.3
3.4
Internal Partitions, Ceilings, and Doors
Partitions
Ceilings
Doors
Floors
4
Furniture and Fittings
4.1
Furniture, Fittings,
4.2
The Organ
5
Services
5.1
Heating System
5.2
Electrical Installation
5.3
Lightning Conductor
5.4
Sanitary Facilities
5.5
Fire Precautions
5.6
Security
6
Exterior and Site
6.1
External Areas.
External Fabric
Section B - Page 3
Diocese of Sheffield Quinquennial Inspection Report – Section C
Section C
C1
Recommended Repairs and Maintenance
1
Urgent works requiring immediate attention
2
Essential Works To Be Carried Out During The Next 18 Months
3
Works Recommended To Be Carried Out During The Quinquennial Period
4
Works Needing Consideration Beyond The Quinquennial Period.
5
Works Required To Improve The Energy Efficiency Of The Fabric Or Services.
6
Works Required To Improve Disabled Access.
C2
Recommendations for Further Investigation
1
Items Requiring Opening Up Or Special Access To Allow Inspection
2
Items For Examination By Experts Or Specialists
3
Matters To Be Kept Under Observation.
Section C - Page 1
Diocese of Sheffield Quinquennial Inspection Report – Photographs
Section D
D1
Notes on Routine Inspections and Maintenance Work
1.1
Electrical Installation
Any electrical installation should be tested at least every quinquennium by a
registered NICIEC electrician, and a resistance and earth continuity test should be
carried out on all circuits. The engineer’s test report should be kept in the church log
book. This report is based upon a visual inspection of the main switchboard and of
certain sections of the wiring selected at random, without the use of instruments.
1.2
The Lightning Conductor
Any lightning conductor should be tested every quinquennium in accordance with the
current British Standard by a competent engineer, and the record of test results and
conditions should be kept in the church log book.
1.3
Heating Installation
A qualified engineer should make a proper examination and test of the heating
installation, each summer before the heating season begins.
1.4
Fire Extinguishers
A minimum of two water type fire extinguishers (sited adjacent to each exit) should be
provided plus additional special extinguishers for the organ and boiler house as
detailed below. Large churches will require more extinguishers. As a general rule of
thumb, one extinguisher should be provided for every 250 square meters of floor
area.
General Areas
Organ
Boiler House (gas fired)
Water Extinguishers
CO2 Extinguisher
Dry Powder Extinguisher
All extinguishers should be inspected annually by a competent engineer to ensure
that they are in good working order.
The above is only indicative and the PCC should seek advice for the local fire
prevention officer and the insurers to establish their requirements.
1.5
Rainwater Gutters and Down pipes
The PCC are strongly advised to enter into a contract with a local builder for cleaning
out the gutters and down pipes twice a year. Ideally this should be once in November
when the leaves have all fallen, and again in May.
1.6
Regular Inspection
Although the Measure requires the church to be inspected every five years, it should
be realised that serious trouble may develop in between these surveys if minor
defects are left unattended. Churchwardens are required by the Care of Churches
and Ecclesiastical Jurisdiction Measure 1991 to make an annual inspection of the
fabric and furnishings, and to prepare a report for consideration by the PCC before
the Annual parochial Church Meeting. Further guidance on the inspection and
statutory responsibilities are contained in ‘How To Look After Your Church‘. ‘The
Churchwarden’s Year’ gives general guidance on routine inspection and
housekeeping, and general guidance on cleaning is given in ‘Handle with Prayer’,
both published for the CCC by Church House Publishing
Section C - Page 1
Diocese of Sheffield Quinquennial Inspection Report – Photographs
1.7
Insurance
The PCC is reminded that insurance cover should be index linked, so that adequate
cover is maintained against inflation of building costs. Contact should be made with
the insurance company to ensure that insurance is adequate.
1.8
Approvals
The repairs recommended in the report will (with the exception of some minor
maintenance items) be subject to the faculty jurisdiction. Also Listed Buildings
Consent will be required for any internal alterations.
1.9
Consult the Expert
Some maintenance work may be undertaken on a do - it - yourself basis: some may
require a builder or specialist subcontractor. In either case before applying for a
Faculty or Archdeacon’s Certificate it would be advisable to consult the Architect.
1.10
Construction (Design and Management) Regulations 2007
Generally under these regulations the client, who is usually the P.C.C., is responsible
for ensuring the health and safety of persons working on the building. They must
appoint a CDM Coordinator for the works at the earliest planning stage, and the
Health and Safety Executive must be notified. However, for certain minor works the
HSE do not need to be notified. The criteria for identifying minor works are as follows:


The work will be completed in less than 30 working days or
The amount of work must not be more than 500 person days.
If you are not sure whether the work meets these criteria, or clearly does not meet the
criteria, please consult the Architect before approaching any builders, who will advise
you accordingly.
Even if you are sure that the works are minor, you will still require someone to fulfil
the role of the CDM Coordinator, and before employing any builder you must be sure
that he is competent to undertake the works and that he will do so safely and not put
anyone’s health and safety at risk.
Photographs
Section C - Page 2