Dean Team Minutes
June 24, 2014
9:00 – 11:00 a.m.
Central Conference Room
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2
Present (*):
Topic
Presenter
Minutes
Standing Update on
Action Items
All
Bob,
Bayta
Kathie Hunt* (KH)
Kim Thompson* (KT)
Bob Francis* (BF)
Susan Hoyne (SH)
Bayta Maring* (BLM)
Samira Pardanani (SP)
Dan Fey* (DF)
Gillian Lewis (GL)
Alison Stevens (AS)
Ann Garnsey-Harter* (AGH)
Discussion
Bob opened the meeting. Per agreement, Bayta will run the agenda.
n/a
 Crag Procedures will be put on the DT Agenda. Bob will have a conversation
with HR and follow up.
 Kim’s budget issue has been resolved for this year. She will work toward a
resolution for the next budget year.
 All candidates for the Faculty Mentor positions have come from Humanities.
We are looking for other areas to step forward.
 If areas need new computers send that information to Gary Kalbfleisch,
including new faculty coming in.
 Develop a plan or schedule for pulling Associate Deans and PC for meetings re:
release time.
 Bob, Kim, Yvonne and Holly will meet about the Counseling budget. Kim and
Bob will clarify what the Associate Dean for Advising position will do.
 Kathie has been working with Pam D. for cohort for Film. Money for
development this summer for the First Year Experience will be funded through
the VPASA. Bob will forward an Innovation request for the Navigator. If one
does not work for Math, it is possible to do 2 of the other ones. We need to
start advertising and get a cohort going.
 Kathie and Dan are exploring the Drama classes.
Action Items
Deans will encourage their
new faculty to attend the
New Faculty Institute. Let
Kerry know as she is the
contact person.
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New Faculty
Communication
Bob
The New Faculty Institute sponsored by the SBCTC will be held September 4 and 5 in
Cle Elem. The VPASA’s office pays for the registration only. Kerry is the contact
person. Deans may pay travel expenses as needed.
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Enrollment Update
Bayta
Bayta has been putting together Dashboards to alert when things are going well or not; it
will present college wide enrollment numbers. Domestic enrollment is declining. She is
putting together a report to put those numbers in context. She will have numbers to
show to what extent online and International enrollment have helped to overcome our
challenges. If we do nudge the needle on retention, what does that do to the overall
numbers and is it adequate? We will look more in depth about domestic enrollment.
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Bob will have a
conversation with HR and
follow up on the CRAG
procedures.
Bob, Kim, Yvonne and
Holly will meet about the
Counseling budget. Kim
and Bob will clarify what
the Associate Dean for
Advising position will do.
Bob will send an
Innovation request for a
navigator (cohort that
includes Math).
Topic
Presenter
Discussion
Deans held a detailed and robust conversation about enrollment.
In terms of enrollment and putting together a crisis report, macro levels, background and
context is key. There will be a focus on moving towards actions (the idea we have done
SWOTS before – now move to action). There will be a focus on opportunities and
threats. Looking outward, where can we go, and what are the opportunities? The end
point is we are leading toward recommendations to revise the Strategic Plan – coming
through strategic initiative related to enrollment.
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Retreat Agenda
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Good of the Order
All
The SP needs to be a living document. One key for that revision is the difference
between operationalized activities and actual strategic activities. This is a very large
conversation that needs to be had. Our voice needs to be clear with the SPBC. Perhaps
there should be a SPBC/DT co-meeting in the Fall.
Deans reviewed the draft retreat agenda. We will extend the values discussion, have a
game show, review retention, and generate new thoughts, enrollment presentations with
data and discussion. We can op operational topics over the summer. Bob will invite Dr.
Roberts to the retreat.
 Kim and Dan will trade AIC duties with each other during their vacations. Bob
and Kathie normally have covered for each other.
Adjourned 10:42 a.m.
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Action Items