Job Announcement: Executive Assistant
Status:
Full-time (40 hours/week), Non-Exempt
Schedule:
Generally this position follows RACC office hours (M-F, 8:30 AM to 5:00PM),
some flexibility is required
Supervisor:
Executive Director
Compensation:
$19-21/hour; plus benefits
Who we’re looking for
The Regional Arts & Culture Council (RACC) is seeking a new team member with strong organizational skills
to primarily support RACC’s Executive Director as well as RACC’s Director of Operations, Director of
Community Engagement and Director of Arts Education (as needed). This position is essential to the
smooth workings of a multifaceted organization. If you are positive, flexible, resourceful, proactive and
conscientious, you will be well suited for this position.
What is it like to work at RACC?
Here at RACC, we value a community in which everyone can participate in arts and culture, and we strive to
cultivate equity in all of our programs. We value a diverse workforce, built upon inclusion, equity and
cultural agility and are proud to be an equal opportunity workplace. As the Executive Assistant, you’ll work
with a team of creative and committed arts advocates in a collaborative and goal-oriented environment.
Striving to enrich our communities through arts and culture, our work is rewarding, challenging, inspiring
and engaging.
Essential functions and responsibilities:
 Assist the daily operations of RACC’s Executive Team by scheduling meetings, preparing meeting
materials, keeping track of projects, and supporting several RACC committees.
 Monitor and support all communications and activities related to RACC’s Board of Directors (25
members), as well as RACC’s Leadership Development Committee and Executive Committee
o Examples of tasks: tracking of board recruitment, correspondence, meeting scheduling, board
document recordkeeping.
 Take notes at weekly internal meetings with directors, track and implement action items.
 Coordinate meetings for the ED with board members, elected officials & arts leaders.
 Take accurate, concise meeting minutes for at least three monthly meetings.
 Design RACC’s annual State of the Arts PowerPoint presentation and help devise talking points for
RACC’s ED and board chair.
 Plan the annual RACC board retreat, Individual Artist Fellowship reception and other social gatherings.
 Interface with stakeholders, elected officials, and other community leaders and serve as an advocate
for RACC.
 Provide backup support for the Office Manager with mail processing, phones, reception, office
troubleshooting, etc.
Revised 2/10/2016
Required knowledge, skills and abilities:
 Bachelor’s degree or equivalent work experience.
 A strong interest in arts and culture. A commitment to equity, diversity and inclusion is a plus.
 Excellent written and verbal communication skills, exhibiting a professional and courteous demeanor.
 Ability to self-start and perform work assignments with little direction.
 Well-versed in managing and reviewing multiple calendars, identifying scheduling conflicts and
anticipating Directors’ needs.
 Comprehensive computer skills in Microsoft Word, Excel, Outlook, PowerPoint and basic database
knowledge.
 Ability to establish and maintain strong relationships with board members, public officials, partner
organizations, vendors, and community leaders.
 Willingness to support the whole organization as needed.
 Experience with creating moderately complex documents.
 Ability to prioritize tasks and manage workloads within set timelines.
 Experience with planning events and managing projects.
 Experience in working with non-profit organizations, businesses and government agencies.
About the Regional Arts and Culture Council
RACC receives funding from a variety of public and private partners to serve artists, arts organizations,
schools and residents throughout Clackamas, Multnomah, and Washington counties. RACC advocates for
public and private investments in the arts, provides grants for artists and arts organizations, manages public
art, raises money through workplace giving, conducts arts education in public schools, and provides
technical assistance and networking opportunities for artists.
To apply:
 Submit the materials listed below by email (execassist@racc.org), in person, or by postal mail (411
NW Park Avenue, Suite 101, Portland, OR 97209).
 Required materials: Cover letter (2 pages maximum), resume (2 pages maximum), and one letter of
recommendation from a person who knows you well and can attest to your qualifications in relation
to this position.
This position will remain open until filled. Projected start date is February 1, 2015.
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