Risk Action Plan Template
(Taken from CGG Event Application Package)
Event Risk Action Plan Guidelines
Event Coordinators are advised that this document is the required standard for risk action plans undertaken
for Events in the City. Should the Event already have a risk action plan of a similar standard which is in
accordance with the Australian Standard for Risk Management that maybe submitted in its place.
Definitions:
Risk – the chance of something happening that will have a detrimental impact on event objectives.
Risk Assessment – the overall process of risk identification, risk analysis and risk evaluation.
Risk Management – the processes and structures that are put into place to achieve objectives whilst
managing any adverse side effects.
Risk Identification – is a matter of identifying the hazards/risks, which may occur during the event.
Following is a list that can be used as a prompt to assess the risks/hazards that are either present, or may
occur during the event.
Example Risks may include
Note: this is not an exhaustive list
Health/Injury/Disease
o
o
o
o
o
o
o
o
o
o
o
o
o
Drug affected persons
Alcohol affected persons
Fire caused by electrical installations
Fire risk caused by gas bottles
Marque collapse
Broken glass on reserve
Food Poisoning
Power Failure
Water Failure
Manual handling
Working at heights
Exposure to chemicals
Unclean toilets
Criminal Activity
o
o
Disorderly conduct
Consumption of alcohol
Environmental Risk
o
o
Noise nuisance caused to neighbours
Excessive litter left at the event
Legal/Contractual
o
Loss of key contractors
Operational/Crowd Safety
o
o
o
o
o
o
o
o
Overcrowding/crowd control
Lighting failure
Trip hazards
Extreme weather conditions
Inadequate toilet facilities
Communications failure
Rides and amusements – jumping castles
Fireworks malfunctions
Traffic Management
o
o
o
Lack of parking
Inadequate access for emergency
vehicles
Inadequate pedestrian safety
Promotion/PR
o
o
Inadequate funding
Loss of key personnel
Page 1 of 8
Risk Action Plan Template
(Taken from CGG Event Application Package)
Risk Analysis - once risks are identified they should be evaluated on a 2 dimensional matrix which rates the likelihood of the hazard and the scale of the
possible consequences. By undergoing this process it is possible to analyse the seriousness of the risk that in turn assists to determine which risks need to be
treated and which risks are considered to be acceptable.
The following matrices can be used for this process:
Table 1: Example Consequence Matrix
Level
1
2
3
4
5
Descriptor
Insignificant
Minor
Moderate
Major
Catastrophic
Consequence Details
No injuries, low financial loss
First Aid required, temporary halt of event, medium financial loss
Medical treatment required, external assistance required, high financial loss
Extensive injuries, major halt of event, emergency services, major financial loss
Death, potential prosecution, catastrophic financial loss
Table 2: Example Likelihood Matrix
Level
5
4
3
2
1
Descriptor
Almost Certain
Likely
Possible
Unlikely
Rare
Likelihood Details
Is expected to occur in most circumstances, more than once a year
Will probably occur in most circumstances, once a year event
Might occur at some time, once in 3 year event
Could occur at some time, once in 10 year event
May Occur at some time, once in 15 year event
Risk Evaluation – by using the above tables the risk ca3n be assessed as either low, medium, high or extreme. This can be demonstrated in Table 3 below.
Table 3: Example Consequence Table
Likelihood
Consequence
5 – Almost
Certain
4 – Likely
3– Possible
2 – Unlikely
1 – Rare
1
Insignificant
2
Minor
3
Moderate
4
Major
5
Catastrophic
Moderate
5
High
10
High
15
Extreme
20
Extreme
25
Low
4
Low
3
Low
2
Moderate
8
Moderate
6
High
12
Moderate
9
High
16
High
12
Extreme
20
High
15
Low
4
Moderate
6
Moderate
8
High
10
Low
1
Low
2
Low
3
Low
4
Moderate
5
Page 2 of 8
Risk Action Plan Template
(Taken from CGG Event Application Package)
Risk Controls - All risks need to be eliminated where possible. However, this is not always possible therefore other measures need to be taken to reduce the
risk and create a safer event. Use of the hierarchy of controls may be of assistance in this process.
Hierarchy of Controls
o
ELIMINATE –
o
SUBSTITUTE – e.g. replace ladder with a scissor lift or step platform, use weights instead of pegs for securing structures and marquees.
o
ENGINEERING CONTROLS – e.g. glass shields in front of food preparation and serving areas, barriers to prevent pedestrian access
o
ADMINISTRATIVE CONTROLS –
o
PERSONAL PROTECTIVE EQUIPMENT (PPE) – e.g. sunhats, sunscreen, long sleeve clothing, high visibility vests, enclosed footwear.
e.g. ban the use of jumping castles on days where winds exceed 30km/per hour
e.g. training and induction for all event staff, emergency plans, worksite inspections
The Risk items listed below are risks that most events are exposed to in one form or another. Should a risk item not be relevant to the event delete it or state NA
Risk Item
Consequence Likelihood Risk Rating Preventative Controls
Prior to Risk Occurring
Due Date
For Preventative
Controls
Response
Controls
Responsible
Person
If Risk Occurs
For Risk
1.1 Medical Incidents
- Minor Injuries
1.2 Medical Incidents
– Moderate-Major
Injuries
1.3 Fatality
1.4 Dehydration
2.1 Asset Damage
2.2 Damage to lawn by
heavy vehicles
2.3 Damage to
Temporary Fence
2.4 Excessive Noise
Page 3 of 8
Risk Action Plan Template
(Taken from CGG Event Application Package)
Risk Item
Consequence Likelihood Risk Rating
Preventative Actions
Due Date
Prior to Risk Occurring For Preventative Action
Response
Actions
If Risk Occurs
Responsible
Person
2.5 Illegal Street
traders and
entertainers
2.6 Littering
2.7 Reticulation timing
2.8 Lack of electrical
Compliance
approval
3.1 Broken Glass
3.2 Syringes
4.1 Fire on stage
4.2 Temporary
structure fire
4.3 Vehicle fire
5.1 Injury sustained at
the event
6.1 Delays in Public
Transport
7.1 Communication
failure
7.2 Sound Equipment
Failure
8.1 Run out of food
8.2 Run out of water
8.3 Access to free
water supply
9.1 Bomb Threat
9.2 Criminal conduct
Page 4 of 8
Risk Action Plan Template
(Taken from CGG Event Application Package)
Risk Item
Consequence Likelihood Risk Rating
Preventative Actions
Due Date
Prior to Risk Occurring For Preventative Action
Response
Actions
If Risk Occurs
Responsible
Person
9.3 Disorderly conduct
9.4 Illegal Alcohol
Consumption
9.5 Person on unsafe
viewing platform
9.6 Substance
overdose
10.1 Need to evacuate
10.2 Structural
Collapse
11.1 Lost property
11.2 Lost children
12.1 Event delayed
12.2 Lack of contact
details
13.1 Inclement weather
(Plan B)
13.2 Electrical storm
13.3 Heavy Rains
14.1 Contractor No
show
14.2 Inadequate
briefing
14.3 Lack of
Performers
Page 5 of 8
Risk Action Plan Template
(Taken from CGG Event Application Package)
Risk Item
Consequence Likelihood Risk Rating
Preventative Actions
Due Date
Prior to Risk Occurring For Preventative Action
Response
Actions
If Risk Occurs
Responsible
Person
14.4 Lack of crowd
control staff
14.5 Forced
redeployment of
emergency services
14.6 Key personnel no
show
15.1 Wet/Slippery or
uneven ground
15.2 Lack of disabled
access
15.3 Overcrowding
16.1 Public toilet failure
16.2 Power failure
17.1 Illegal parking and
obstruction
18.1 Car and
Pedestrian Crash
18.2 Lack of
emergency service
access
19.1Tripping over
cables
19.2 Stage invasion
19.3 Stage
electrocution
19.4 Crowd surfing and
diving
20.1 Food
contamination
20.2 Lack of Refuse
Disposal
Page 6 of 8
Risk Action Plan Template
(Taken from CGG Event Application Package)
Risk Item
Consequence Likelihood Risk Rating
Preventative Actions
Due Date
Prior to Risk Occurring For Preventative Action
Response
Actions
If Risk Occurs
Responsible
Person
20.3 Non Compliance
with Health (Food
Hygiene)
Regulations 1993
20.4 Non Compliance
with Health (Public
Buildings)
Regulations 1992
Lighting Failure
Insert Risk
Insert Risk
Insert Risk
Insert Risk
Insert Risk
Insert Risk
Insert Risk
Insert Risk
Insert Risk
Insert Risk
Page 7 of 8
Risk Action Plan Template
(Taken from CGG Event Application Package)
Site Plan
It is required that Event Coordinators provide a basic layout of their stalls, structures, features and
equipment. This is to inform the City of your specific requirements and any specific risks that need to be
accounted for in the overall event management.
Please be advised that the City acknowledges that issues on the day may require minor variation to the
below basic layout and this is accepted and such changes can take place. The City however requires
notification if a significant change takes place as this may need to be accounted for in the overall event
management approval.
Event Coordinators are to advise the Dimensions of any stalls or structure (i.e. 2m x 2m)
____________________________________________________________________________________
Possible features may include the follow:
Equipment
Electricity cables
Seating
First aid if required
Cooking equipment
Lighting
Stall Specific equipment
Water sources
Tables / benches
Fire extinguisher if required
Possible Marquee/ tent guide lines or tie
down points
Marquee entrances and walls if relevant
Please use below guide to draw your layout
Page 8 of 8