Board Meeting
Minutes
15-March-2015
Attending
Cristina Rubke
Kathi Pugh
Ed Bridges
Chris Rubke
Brian Pease
Nina Riehs
Jeff Breen
Tom Allegretti
Eli Frank
Barry Wheeler
Position
Commodore
Vice Commodore
Rear Commodore
Secretary
Treasurer
Keelboat Program Director
Dinghy Program Director
Director
Director
SBYC Commodore
Roger Crawford
Social (and Safety) Director
Dylan Young
Allen Darnell
Alex Hruzewicz
Racing and Paralympic Sailing Director
Director (delayed arrival)
Webmaster (delayed arrival)
Absent
Stephen Pendas
Veterans Programs Director
Items
Minutes Approval
Motion to approve February 2015 minutes. Seconded and passed by
voice vote
Total of Union Bank and PayPal balances – $59,459.68, per separately
submitted detail report
Treasurers Report
Income – $10,661.41, per separately submitted detail report.
Expenses – $11,352.26, per separately submitted detail report.
There were some clarifications and comments.
There was an additional $750 income from selling old sails to Seabags.
Eli presented the check to Brian.
Whaler Sale
Eli moved that the board approve the sale of the small whaler to
Rommel for $1,500 (to be paid in installments in labor). Seconded and
approved
Discussion of a Boat Donation Protocol drafted by Ed Bridges and sent
to the Board separately.
Comments included adding a checklist for accessibility/utility features as
aid to our assessment of a potential boat-for-use.
Eli commented that donors may not want to talk with a committee and
that one point of contact may be more suitable.
Boat Donation Protocol
Brian asked that donated boats-for-sale are sold directly to the buyer
and BAADS never takes ownership (but does take the donation).
Ed asked about how we would accept a boat for use (as opposed to a
boat for sale). Cristina responded that our current donation language
gives us the option of use or sale. Under those conditions, a “for use”
option would be a BAADS decision and would not involve the donor.
Cristina asked if the board was comfortable with the guidelines as
presented and discussed. There was no disagreement. She closed by
thanking Ed doing such a good job on the draft.
A discussion of whether we should continue our current labor contract
for keelboat maintenance.
Keelboat Contract Labor
Discussion
The keelboat committee recommended keeping the labor under
contract at least through the summer and detailed some the recent
work and progress that has been made. In general they felt the
condition of the boats was improved as a result of this work but there
was still a shopping list of items that needed to be completed, and
without the contract labor we would fall behind.
Brian asked for an invoice for this labor to be sure he had matching
records
Eli moved that the keelboat committee be given the authority to decide
on how long to continue the contract. The motion was seconded and
approved.
We accepted the donation of a Pearson and have since discovered that
it is not really a good boat for our programs. Much of this has to do
with the outboard motor installation details and what that means.
Pearson Discussion
Other items are the lack of lifelines and the high freeboard (disabled
access).
Ed Bridges offered a Veteran’s Program solution where they would fund
modifications to improve accessibility/utility. Through the end of 2015,
the boat would be kept at Treasure Island.
Nina moved that we approach the donor to request permission to sell or
re-donate the boat. Kathi seconded. Cristina noted that approving this
motion would not preclude exercising the Veteran’s program option.
More detailed discussion on motor options ensued. Eli requested that
Nina’s motion be withdrawn because it would be rendered moot if Ed’s
Veteran’s Program offer passed. Nina withdrew her motion.
Much discussion followed, much of it focused on the suitability of the
boat in general, the cost of modifications (money that could arguably be
better used in other areas?) and the desire of the Veteran’s program to
have reliable access to a keelboat (agenda item for next month).
Motion to transfer costs associated with maintenance and modifications
to the Veteran’s program through the end of 2015 was seconded and
approved.
Based on further clarification, a motion to rescind the vote was made,
seconded, and approved. The clarification was that if we kept the
Pearson through the end of 2015 with Veteran’s program funding, we
could still not sell it without impacting the donor of the Pearson’s tax
deduction.
A new motion was made to transfer costs associated with maintenance
and modifications to the Veteran’s program through the end of the IRSmandated period (to avoid impacting the donor), and did not pass.
Nina again moved that we approach the donor to request permission to
sell or re-donate the boat. That motion was seconded and passed.
Newport 28 Discussion
Ed thinks we have sold a donated Newport 28 for $6,340. The keelboat
donation committee had unanimously approved the sale. We will defer
this discussion to (hopefully) just after the membership meeting.
Newport 28 Redux
(This item was revisited after the membership meeting was
adjourned) More discussion on the details of this nearly-completed
donation. There is a motion to complete the donation process. Part of
the donation is a trailer-able Potter (15), that we can either retain or
sell. A decision on the Potter will be made at the next board meeting.
Board Meeting Adjourned
Introductions
Barry Wheeler, Commodore of the SBYC, introduced himself and
announced that SBYC had budgeted a new outboard motor for BAADS.
Thank you SBYC!
Kathi Pugh announced an open house event on April 26 in conjunction
with BORP and ETC.
Nina noted that next week the Orion would join the Islander 36
Organization meeting. Also on March 28 there will be a training offered
by Kami Richards. These items are listed on the Islander 36 website.
Membership Meeting
Strictly Sail boat show is being held April 9 -12 at Jack London Square.
You are welcome to help in the BAADS booth.
Ed Bridges announced that the Valor Games Far West will be held May
29-30-31 at Coast Guard Island. The veteran’s program would like to
display a servo Liberty.
Next Saturday, the vets will be hosting a group of disabled veterans and
escorts.
Jeff Breen showed a sample of a “donor plaque”. Several suggestions
for plaques that need to be presented.
Membership Meeting
Adjourned