MINUTES
Graduate Council Meeting
Monday, February 20, 2012, 3:00 p.m.
University Center Annex, Room 203
Present: Drs. Irene Aiken, Sherry Edwards, Warren Eller, Leah Fiorentino, Rita Hagevik,
Patrick Hannigan, Karen Helgeson, Ann Horton-Lopez, Roger Ladd, Raymond Lee, Howard
Ling, Larry Mabe, Sara Simmons, Tommy Thompson; John Edwards (President, GSO)
Absent: Drs. Valerie Austin, Scott Billingsley, Alfred Bryant, Roger Guy, Angela Holman, Kim
Sellers, Karen Stanley, Velinda Woriax
Guests: Drs. Mark Canada, Judith Losh
Call to Order
Dean Sara Simmons called the meeting to order at 3:05 p.m. The agenda was adopted as
distributed. The minutes of the January 23, 2012 meeting were accepted by unanimous consent.
Curriculum Proposal
Department of Educational Specialties
Reading course proposal: RDG 5830: Professional Seminars I-III to take the place of the present,
three separate courses. The proposal was moved by Roger Ladd, seconded by Tommy
Thompson, and the motion carried.
Graduate Policy Issues – Policy Proposals
Provisional Admission Policy for Enrolled Undergraduate Students
Roger Ladd provided an overview of the proposal. Tommy Thompson moved and Larry Mabe
seconded the motion. Discussion resulted in slight revisions of the policy (attached) and the
proposal, as amended, passed.
Repetition of Courses—Further Revisions
Dean Simmons introduced a revised policy for the Council’s consideration. Ann Horton-Lopez
moved and Tommy Thompson seconded the proposal. Discussion resulted in slight revisions of
the policy (attached), and the proposal, as amended, passed.
Report from School of Graduate Studies
 Irene Aiken reminded everyone of the upcoming Graduate Research Poster Session to be
held on Tuesday, March 27, 2012. She stressed the need for program directors to continue to
work with their students to identify projects to present.
 Proposals due March 1 (http://www.uncp.edu/grad/current/research_poster_session.html)
 Poster workshop by Dr. Lee Phillips, Tuesday, February 21 from 4 to 5 pm, Old Main,
room 256.
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Dean Simmons reminded everyone of the Graduate Student travel funds and asked them to
encourage students to apply for funding.
Dean Simmons reminded everyone of the Graduate Research and Writing Academy to be
held February 25, 2012, 9:00-12:00, UNCP Mary Livermore Library, room 203
 Tremendous response from students
 A second Academy is being planned for late March (date TBD)
Dean Simmons reviewed the Census Date Data Report (report sent to Council members):
Student enrollments and admissions by term and program; denials of admission by term;
number of students who graduated each term; increases/decreases in enrollment over time
Unfinished Business
Dean Simmons called for any unfinished business and there was none.
New Business
None
Announcements/Reminders
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“Good News” items:
 Warren Eller reported that he is working with Fort Bragg personnel to hold a graduate
program recruitment event.
 Sherry Edwards stated that she has been asked to bring the MSW and BSW programs to
Fort Bragg.
Upcoming spring Graduate Council meetings: March 19, April 16
Graduation application deadlines:
March 1, 2012 for fall 2012 graduation
October 1, 2012 for spring 2013 graduation
Graduate Appeals Committee meetings: February 22, 2012; June (date TBD); October (date
TBD)
Spring Grad Finale: March 21-22, 2012 in Annex
Graduate Research Poster Session: Tuesday, March 27, 2012 in Annex, presenter proposals
due March 1.
North Carolina Spring Teacher Education Forum--Friday, April 13, 2012; Student Research
Poster Session proposals due March 1, 2012 (http://www.nc-acte.org)
Graduate Studies Spring Commencement: Friday, May 4, 2012 at 7:00 p.m. in GPAC
Fall 2012 New Graduate Student Orientation: Saturday, August 11, 2012 in Annex
Withdrawal deadlines: Check Graduate Academic Calendar (see below)
Remember to check regularly the Graduate Academic Calendar for dates of importance
(http://www.uncp.edu/grad/news/calendar/).
Next Meeting: Monday, March 19, 2012, 3:00-5:00 p.m., UC Annex Room 203
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Provisional Admission Policy for Enrolled Undergraduate Students, 4 + 2 programs (as
adopted)
Overview of the Graduate School Admissions Process
UNCP welcomes applications from qualified persons who have earned a baccalaureate
degree and whose academic preparation and aptitude predict success in graduate studies. To be
considered for admission to the Graduate School, an applicant must have an earned bachelor's
degree from an accredited college or university as determined by a regional or general
accrediting agency. Applicants whose undergraduate degrees are still in progress may apply for
provisional admission except where precluded by program requirements. Information on
accredited institutions is available from the Graduate School. Exceptions on standard
accreditation may be granted for applicants with international degrees, including applicants with
three-year degrees from institutions in Europe participating in the Bologna Process. Information
about the Bologna Process can be found
at http://www.ond.vlaanderen.be/hogeronderwijs/bologna.
The Graduate Studies website (www.uncp.edu/grad) provides important information for
prospective students, including application forms and requirements, submission guidelines,
application deadlines, and timeframes for admission. Additional information is available on the
website of the specific degree program.
Any student who supplies false or misleading information or conceals pertinent facts in order
to secure admission to UNCP may be denied admission or, if admitted, may be immediately
dismissed from the University. Such a student may be ineligible to receive any credit from the
School of Graduate Studies of the University.
Admission Deadlines
Application materials and all supporting documentation should be submitted to the School of
Graduate Studies at least one month prior to the projected enrollment date (at least six months
prior to the projected enrollment date for international students), or by the application deadline
established by specific programs. Students may enter most programs at the beginning of any
semester or summer term; however, some programs have established program-specific admission
timeframes. Some programs may offer the option of early provisional admission to promising
undergraduates, pending completion of their degrees.
...
Categories of Admission
The School of Graduate Studies of The University of North Carolina at Pembroke admits
graduate students in one of the following categories:
a) full admission to a program,
b) provisional admission to a program,
c) special admission to the Graduate School,
d) enrichment students,
e) visiting graduate students, and
f) international students.
These categories are further explained and admissions requirements are provided in the
sections below. All students seeking to enroll in any graduate class must be admitted to the
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School of Graduate Studies, or they must have specific permission from the Dean of the School
of Graduate Studies.
In addition to the categories of admission listed above, the Dean of the School of Graduate
Studies may grant permission to seniors at UNCP who are within nine (9) semester hours of
graduation to take up to six (6) hours of graduate course work. Further information concerning
undergraduate enrollment for graduate courses is provided below.
General Admission Requirements: Full or Provisional Admission to a Program
To be eligible for consideration for full or provisional admission to a degree program, an
applicant must:
a) submit a completed application form to the School of Graduate Studies;
b) pay a $45.00 non-refundable application fee ($60.00 for international applicants; see
below for additional information for international applicants);
c) submit one official transcript from all colleges/universities attended, including an official
transcript indicating that the applicant received a baccalaureate degree from an accredited
institution of higher learning and stating the date the degree was awarded; for application
purposes, unofficial transcripts may be submitted, but official transcripts are required to
finalize any offer of admission; applicants who have not yet completed their undergraduate
degree may be offered provisional admission, but failure to produce the official transcript
verifying conferral of a baccalaureate-level degree during the first semester of graduate
enrollment will result in a withdrawal of the offer of admission, withdrawal from all
current classes, a registration hold, and forfeiture of tuition and fees;
d) have a satisfactory undergraduate academic record and meet at least one of the following
minimum GPA (4.0 scale) requirements: an overall GPA of at least a 2.5 on all
undergraduate work, or an overall GPA of at least a 3.0 in the undergraduate major, or a
GPA of at least a 3.0 on all undergraduate work taken in the senior year;
e) submit an official report of satisfactory scores on the Miller Analogies Test (MAT), the
Graduate Record Examination (GRE) {required for M.P.A.}, or the Graduate Management
Admissions Test (GMAT) {required for M.B.A.} (see below for additional information
about the standardized entrance examination requirement);
f) have three academic and/or professional recommendations submitted on their behalf. At
least one recommendation should be from a college/university faculty member in the
undergraduate major of the applicant; others should be from the applicant’s
employer/supervisor, if applicable;
g) submit a copy of a current NC teaching license, or a current license from another state, if
applying to the M.S.A. program, an M.A.Ed. program (except for Clinical Mental Health
Counseling and Professional School Counseling programs), or an M.A. licensure
program (see below for additional information about the licensure requirement for
admission to education programs).
In some cases, additional information such as an essay, personal interview, or audition may
be required. See the program-specific admission document requirements and preferred
references that are posted on the Graduate Studies website (www.uncp.edu/grad) and/or on the
individual program websites and in the individual program sections of this catalog.
Information about the admissions requirements for international students can be found in a
separate section below and on the Graduate Studies website.
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Repetition of Courses --Policy Revision (as adopted)
Certain graduate courses may be repeated for credit (e.g., thesis, professional paper or capstone
study/project courses) and are identified in the course descriptions in the program sections of the
UNCP Catalog. Students in programs with repeatable courses must enroll in the repeatable
course each semester (that do not specify otherwise) and continue enrollment each semester
during the regular academic year (fall, spring) until the paper or project is complete. If the
student is defending the paper or project during the summer, the student must register for the
repeatable course during at least one summer term. Students should contact program directors for
guidance regarding courses that must be repeated for credit and for clarification concerning
credit hours if the credit hours listed for a repeatable course are variable.
Unless program requirements permit a course to be repeated, no graduate course may be repeated
without permission of the Graduate Appeals Committee. If program requirements do not permit a
specific course to be repeated, a graduate student wishing to repeat that course must submit a
formal appeal to the Graduate Appeals Committee through the Dean of the School of Graduate
Studies. Courses approved for repetition must be taken at The University of North Carolina at
Pembroke. The most recent grade earned in a repeated course will be used in the calculation of
the student’s grade point average, unless the Graduate Appeals Committee specifies otherwise.
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