Broward County Workforce
Education
2011 Scheduling Workbook
December 2009
Sample Scheduling Scenario Directions
REFER TO PAGES 9 AND 10 FOR A COMPLETED SAMPLE DOCUMENT
Complete one Scheduling Scenario packet for each program.
Page 1: Program Information
1. Enter program information in the document header.
a. To access the header – go to p. 3 - double click “Broward County Workforce Education”
b. When the header opens – enter the program name, the program number, and the school number on the line
indicated.
i. If this is a two-part program enter both numbers separated by a colon
1. i.e. N100100/N100200
c. Exit the header by double clicking the body of the document.
2. Registration Periods
a. This grid is for informational purposes. Do not change or alter it.
3. Program Information
a. There are two grids for program information.
i. Using the 2009 program framework enter the Course Numbers, OCPs, Course Length, and Course Title –
exactly as they appear in the framework document
ii. Calculate the number of days in a course by dividing the recommended hours by 6.
1. 300 hour course: 300/6= 50 days
2. 450 hour course: 450/6 = 75 days
iii. Enter information for Program #1 in the Program #1 grid.
iv. If this is a two-part program enter the information for Program #2 in the Program #2 grid – otherwise leave
Program #2 grid blank.
4. Program Comments/Concerns/Issues
a. List comments/concerns/issues – one per line
b. Create additional lines if necessary
Pages 2-6: Scheduling Scenarios
Pages 2-6 contain scheduling grids for each open entry registration period.
Open entry periods are:
June
August
October
January
March
Complete one open-entry schedule in its entirety for each open entry period for school year 2010-2011.
New students/new programs for 2011 school year:
All programs will begin open entry in June 2010.
Continuing students/programs from 2010 school year to 2011 school year:
1. Identify students who will be continuing the program in June 2010.
2. Determine which courses remain to be completed.
3. Include a scheduling scenario for all courses for continuing students.
Using the information from the Program Grid (page 1) enter
1. Course Number
a. Enter course numbers in the order in which they will be taught
b. If, at the end of a registration period, a course is incomplete – the next registration will begin with the same
course number
2. Using a calendar enter the begin date and end date of the course
3. Course Status (enter “C” for a completed course- “I” for an incomplete course
4. Completer – enter Y if student is a program completer upon completion of the corresponding course
5. Can Change Teacher
a. Yes – if course is complete
b. No – if course is incomplete
c. N/A if program completer
General Assumptions:
1. Students will be enrolled in one course at a time.
2. Students must finish the course of enrollment before being transferred to the next course.
Saving:
1.
2.
Save one packet for each program number.
Naming Standard: Program Number/School Number/Teacher
a. i.e. H1706940/1291/McDowell
Broward County Workforce Education
Sample Scheduling Scenario
Program Name:Massage Therapy
Program Number: H120405 (750 Hours)
School Number: 1051
New Students Rosenberg
Section A: General Program Overview
Registration Periods
Term
S
1
2
S
Date Range
6/14/10-8/12/10
8/23/10-1/21/11
1/25/11-6/9/11
6/13/11-8/11/11
#Hours – 6 hour day
258
546
534
258
#Days
43
91
89
43
Program Information: Program #1: 6 hrs/day
Course Number
Correlating OCP
HSC0003
A
MSS0205
Z
Course Length
90 hrs
360 hrs
15
60
MSS0206
300hrs
50
B
Total Hours
Program Information: Program #2:
Course Number
Correlating OCP
Days
Course Title
HealthCore
Massage Therapist
(1of 2)
Massage Therapist (2
of 2
Days
Course Title
750 hours
Course Length
Program Comments/Concerns/Issues:
1.
2.
3.
4.
Expense when registering by 18 wk registration periods.
Lock Step Program
Page 3
Broward County Workforce Education
Sample Scheduling Scenario
Program Name:Massage Therapy
Program Number: H120405 (750 Hours)
School Number: 1051
New Students Rosenberg
Section B: Scheduling Scenarios
Teacher Rosenberg
Cohort 1: August entry
Summer: 6/14/10-8/12/10
Course Number
Begin Date
End Date
Course Status
Semester 1: 8/23/10 – 1/21/11 HSC0003
91 days 546 hours
Course Number
HSC0003
MSS0205
MSS0206
Course Status
(15days) C
(60 days) C
(16 days) I
Begin Date
8/23/10
9/15/10
12/16/10
End Date
9/14/10
12/15/10
1/21/11
Semester 2: 1/25/11 – 3/11/11
MSS0206
33 days 198 hours
Course Number
MSS0206
End Date
3/11/11
Course Status
(33) C
Begin Date
1/25/11
Completer
Can Change Teacher
6 hrs day/5days
Completer
N
N
N
Can Change Teacher
N
N
N
6 hrs day/5days
Completer
Y
Can Change Teacher
N
Page 4
Broward County Workforce Education
Sample Scheduling Scenario
Program Name:Massage Therapy
Program Number: H120405 (750 Hours)
School Number: 1051
New Students Rosenberg
Cohort 2: March Entry
Semester 2: 3/21/11 – 6/9/11
336 hours
6 hours/5 days
Course Number
HSC0003
MSS0205
End Date
4/11/11
6/9/11
Course Status
(15 days ) C
(41 days) I
Begin Date
3/21/11
4/12/11
Summer: 6/13/11 – 8/11/11
Course Number
MSS0205
MSS0206
Begin Date
6/13/11
7/11/11
Semester 1: 8/22/11 – ? MSS0206
Course Number
MSS0206
43 days
258 hours
End Date
7/8/11
8/11/11
Course Status
(19 days) C
(24days) I
Completer
N
Can Change Teacher
6 hours/day
Completer
N
N
26 days
156 hours
Begin Date
End Date
Course Status
Completer
8/22/11
9/27/11
(26 days) C
Y
Can Change Teacher
6 hours/day
Can Change Teacher
Page 5