Web Committee Meeting Minutes
March 9th, 2015
Attendance: Barbara Schaefer, Zach Price, Bob Ford, Mike Delaney, Talia Frye
Old Business
Reviewed February Meeting Minutes
Review Site Statistics

Increase in unique visitors and number of visits compared to January 2014. All-time highs in
unique visitors and numbers of visits. Hypothesized that it may be due to an increase of people
viewing the site from home on their personal computer because of weather-related work
closures—thus resulting in inflated numbers.
o Unique Visitors
 February 2014 to 2015: 1513 up to 2254 (49% increase)
 January 2015 to February 2015: 1770 up to 2254
o Number of Visits
 February 2014 to 2015: 2787 up to 3848
 January 2015 to February 2015: 3138 up to 3848

Primary Data Points (SNA web portal)
o February 2015
 # of users added- 9
 # of agencies added-0 ( **Zach will still add agencies on the web portal who
don’t have forms in, but there will be efforts made to ensure that active efforts
are being made to get both the Agreement to Collaborate and Partner Agency
forms in)
 # Alerts 17; Zach sent 7 ( 41%); Zach sent 30% of the alert last month. Zach will
add 2009-2015 Alert totals on Primary Data Points for future meetings
 Zach will add additional row that displays overall member total. Current -351
Issue Tracker/Alert bugs


Zach tracked February’s alert issues- 4 users reported troubles when sending alerts. Zach will
continue to track alert issues
Keyword search under “Individual Members” does not function fully. Some members will come up
when searched by name; however others will not; the only surefire way is to search the individuals
agency and scroll through
o Barbara will look into the keyword search functionality
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New Business
Photo Release
o
o
o
In lieu of the photo release, Zach will continue to request verbal permission / consent
As strategy to avoid written policy that 300+ members must sign off on and update,
Barbara will draft a disclaimer that may be posted as a note on the SNA site.
Whether at the SNA Monthly meeting, SNA Partner Tour, or any SNA event/meeting, all
members and guests may opt out of being in the picture
Future Website Enhancements (Prioritized)
1. (Short term goal) Alert Editor Addressed and back up and running (short term goal)
2. (Long Term Goal) Create an enhancement that allows the Safety Net SuperAdmin to more
efficiently communicate with Partner Agency Admin; Committee discussed the following
options:
a. Create a “Partner Agency Admin Tab”- Similar to the Agency and Individual Search tab,
that can be utilized by the SNA SuperAdmin (VISTA and Subcommittee members) to
populate a comprehensive list of all agency’s admin
b. Create a “Admin Only” category when sending alerts that would allow the SuperAdmin
to send an alert to strictly Partner Agency Admin
 Short-term goal- Zach will create an excel Document that lists all of the 128 SNA Admin and all
351 respective users
Update on Alert Editor

Barbara is continuing to work with Norm on rectifying the alert editor
News Desk Update



Zach will announce that there will be a quick “how-to” alerts training for those interested after
the meeting
Zach will also highlight the importance of the Announcement orange sheets on each table
Food Committee will use April News Desk**
Estimate of Volunteer Hours

7 hours
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Next Web Committee Meeting:
Tuesday, April 14th, 8:15am
Brighton Center 3rd floor boardroom, 799 Ann St., Newport, KY 41071
Next SNA Meeting:
Wednesday, March 18th, 2014, 12:00PM-1:30PM
St. John’s UCC Newport
415 Park Ave, Newport, KY
Website Committee Goals & Objectives:
1. Support the mission of the Safety Net Alliance of Northern KY through existing
technology and continuous technological improvements.
2. Facilitate communication and collaboration among Safety Net Alliance members,
partners, and Committees.
3. Help build the SNA into a data-driven organization by regularly collecting and
reporting relevant data from the Web portal to SNA Committees.
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