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REQUEST FOR PROPOSALS
NEW YORK-NEW JERSEY HARBOR & ESTUARY PROGRAM
Citizen Science Monitoring for Pathogen Indicators
in the NY-NJ Harbor
November 23, 2015
The New York-New Jersey Harbor & Estuary Program (HEP) is requesting proposals for citizen
science projects to monitor for pathogen indicators in the NY-NJ Harbor Estuary. A total of $40,000 is
available for one project in New York and one in New Jersey.
This grant program is the result of a close collaboration between several partners: HEP, the
Interstate Environmental Commission (IEC) and the U.S. Environmental Protection Agency (USEPA).
It builds off of pathogen indicator monitoring conducted in tributaries to the Harbor in 2014
(http://www.harborestuary.org/citizenscience-2014project.htm).
This Request for Proposals (RFP) includes the following information:
I. Background
II. Project Objectives
III. Geographic Scope
IV. General Guidelines for Applicants
V. Scope of Work
VI. Roles of Partners
VII. Questions about the RFP and Proposal Content
VIII. Submission Process
IX. Contact
APPENDIX A: ELIGIBLE AREAS
APPENDIX B: EVALUATION CRITERIA
APPENDIX C: TITLE PAGE FORMAT
APPENDIX D: BUDGET FORM
I.
Background
Designated as an Estuary of National Significance under the Clean Water Act, the New York-New
Jersey Harbor Estuary is a complex ecological system in the midst of a major urban center. The NY-NJ
HEP was authorized in 1987 by the U.S. Environmental Protection Agency and is one of 28 National
Estuary Programs in the country. The Program is an ongoing effort to protect, conserve, and restore
the estuary. Participants in the Program include representatives from local, state, and federal
environmental agencies; scientists; citizens; businesses; and environmentalists, among others.
The Hudson River Foundation (HRF) seeks to make science integral to decision-making with regard
to the Hudson River and its watershed and to support competent stewardship of this extraordinary
resource. This purpose is pursued through support of scientific research; communication to expand
knowledge about the river among the scientific community, policy makers, and the public at large;
initiatives to enhance management of the Hudson ecosystem; education about the River; and
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physical improvements to the riverfront. The Hudson River Foundation is the host of HEP and the
Foundation will be the contracting entity for this RFP.
II.
Project Objectives
This project builds on the framework of the 2014 Citizen Science Monitoring for Pathogen Indicators
in NY-NJ Harbor Tributaries while shifting focus to public access locations in the more open waters of
the Harbor. It provides an opportunity for community groups to collaborate with HEP, IEC and
USEPA to gather water quality data in the NY-NJ Harbor Estuary, with a focus on pathogen
indicators. These data will be publicly available, enabling communities to gain knowledge about the
health of their local waters. At the same time, HEP, USEPA, and the state environmental
departments will obtain valuable datasets that may indicate areas needing following-up monitoring
and further attention, among other potential uses. The skills gained by the community groups
carrying out the monitoring will empower them to pursue a variety of citizen science projects
producing useful and valid environmental data. It is hoped that this project will help paint a more
complete picture of recreational water quality in the Harbor.
The goals of this grant program are to:
 Raise the visibility level of Citizen Science in the NY-NJ Harbor Estuary.
 Improve the data quality of citizen monitoring efforts by training citizen scientists.
 Generate high quality data suitable for use by agencies, at their discretion, for a variety of
purposes, including but not limited to screening, complementing available data to confirm
state findings, enhancing information on sources and extent of impairments, and uncovering
areas that require direct action.
 Make data publicly available for a wide range of users, from the general public to regulatory
agencies.
 Foster stewardship of shared waterways by engaging local residents directly in
environmental data collection, analysis and management, and by providing access to data in
a user-friendly format.
 Collect water quality data in an area not currently covered by citizen science pathogen
monitoring and where there is no regular recreational season monitoring conducted by state
or city agencies.
Projects must meet the following conditions:
 Monitoring must take place in eligible areas of the NY-NJ Harbor Estuary as identified in
Appendix A.
 The applicant must agree to follow Quality Assurance and Quality Control (QA/QC)
procedures that will be detailed in the revised umbrella quality assurance project plan
(QAPP) that was originally established in 2014 for the Citizen Science Monitoring for
Pathogen Indicators in NY-NJ Harbor Tributaries project by HEP and USEPA, in conjunction
with the NJ Department of Environmental Protection (NJDEP). Grantees will be required to
develop QAPP addenda specific to their sampling locations and project objectives.
 To ensure that data meet intended user needs, the applicant’s designated field personnel
must attend a one-day training session at the IEC lab on Staten Island and pass proficiency
testing before being able to conduct any sampling or analyses, as specified in the overall
project QAPP.
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Monitoring and data collection at the selected sites must cover a minimum set of water
quality parameters which will be identified in the overall QAPP and will include (but not be
limited to) pathogen indicators, physical and chemical parameters, and visual observations.
Applicants must agree to enter their data in the publicly-available WQX/STORET database
(http://www.epa.gov/storet/wqx). Training and assistance will be provided to ensure all data
is accepted in the database.
The applicant must provide a clear plan addressing safety and liability issues. The selected
grantees will be required to obtain adequate insurance.
It is anticipated that IDEXX Enterolert will be the analysis method used for pathogen
indicators. This method requires specific equipment. The applicant must indicate if they have
access to this equipment, or if they will need assistance from HEP in securing it, in their
application. One possible source is the EPA equipment loan program. Information for 2015
can be found here:
http://www3.epa.gov/region02/citizenscience/pdf/cs_equiploanprogram.pdf. It is anticipated
that the equipment available and the application process will be similar for 2016. There is no
guarantee that the applicant will be selected. The equipment may also be obtained from
other sources. If known, these should be indicated in the application. Access to the
equipment will not affect the applicant’s overall score.
Applicants agree to have their data displayed through an online user-friendly interface to
make the data easily available in a clear, visually-compelling way for community members
and other users. This display will be available through the HEP website.
III.
Geographic Scope
To be eligible for this RFP, the project must be conducted at public access locations in saline and
tidally influenced waters in a limited region of the NY-NJ Harbor Estuary within reasonable travel
distance of the IEC’s lab on Staten Island. For a map and more information on eligible sampling areas,
see Appendix A.
IV.
General Guidelines for Applicants
Eligibility
Environmental and/or community organizations with 501(c)(3) status are eligible. Local
governments, schools, or environmental and/or community organizations without 501(c)(3) status
may apply, but they must partner with another organization with 501(c)(3) status that can serve as a
fiscal agent.
Funding Available
Approximately $40,000 is available for this grant program. HEP expects to fund one project in each
state with each project awarded approximately $20,000. Available funds may be used for expenses
directly related to the project. Specifically, funds are intended to cover materials, wages, and travel
associated with:
 Sampling and analyses.
 Quality assurance and quality control training and implementation.
 Data collection, management, and entry/upload.
 Other project-related costs, such as attending any meetings required by this grant.
In addition, non-expendable materials may be available to the applicant through the EPA equipment
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loan program. This program is separate from this grant and therefore requires a separate
application. More information can be found here:
http://www3.epa.gov/region02/citizenscience/index.html.
Grantees will be expected to provide safe access to sampling locations (including personal protective
equipment, insurance, etc.), and basic supplies such as coolers. Most of these expenses are eligible.
Food costs are not eligible.
Cost share or match is not required but is encouraged, especially if the applicant wishes to achieve
additional goals not covered by this grant. Cost share may be in the form of cash or in-kind
contributions, but must be clearly explained in the proposal and must be verifiable.
Please note that this is primarily a reimbursement grant. Once an agreement is signed, grantees will
receive an advance of 25 % of the total grant. Following submission of a progress report and interim
financial statement indicating expenditure of this advance, a second payment of 50 % of the total
grant will be granted. The final 25 % payment will be due upon receipt of the final report and financial
report. Processing time is approximately 30 days, provided that progress and final reports have been
submitted.
Estimated Timeline
The estimated timeline for this RFP and some key post-award tasks are shown below. The planning
and training portion of the project is expected to take place starting in the winter of 2016, with field
work conducted in the summer of 2016 (May through September). Actual dates may change based
on the time the agreement is established and other factors.
Announcement of request for proposals
RFP FAQs Published Online
Proposals due
Announcement of Awards
Approximate project start date
Quality assurance/data management training (date TBD)
Begin Sampling (exact date TBD)
Progress Report Due
Complete Sampling (exact date TBD)
Projects completed
Final report due
November 23, 2015
December 18, 2015
January 18, 2016
February 15, 2016
March 15, 2016
April 2016
May-June 2016
July 2016
September 2016
November 30, 2016
December 15, 2016
Deliverables and Conditions
All funding recipients will be required to submit an interim progress report and financial statement as
well as a final project and financial report. Guidelines for these reports will be distributed with the
grant award.
HEP expects to make the reports and online data display publicly available by posting on its website
and/or other means of distribution. Data will also be publicly available via the WQX/STORET database
and any associated products, such as EPA’s MyWATERS Mapper.
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Proposal Evaluation
HEP/HRF, IEC and EPA will screen all proposals to ensure that they meet all requirements of this RFP.
Pages in excess of the limit will not be reviewed. Attachments do not count toward the page limit.
Applicants are strongly encouraged to thoroughly read the detailed evaluation criteria provided in
Appendix B. Criteria for evaluation include how closely the proposal addresses requirements in this
RFP, adequate project design, and likelihood of success.
Grant Awards
HEP expects to provide award notification to applicants on or about February 15, 2016. Award
recipients may be asked to modify their proposed work plan, timeline, and budget at this time.
Projects cannot start until the contract is signed by both parties. No environmental data collection
activities may begin until the QAPP has been approved by HEP, IEC and USEPA; the training and
proficiency testing have been completed satisfactorily; and the grantee has formally agreed to abide
by the QAPP. HEP will not pay for expenses incurred prior to a contract being in place or for data
collection prior to training. Payment for costs incurred will be contingent upon completion of the
progress and final reports and project deliverables.
HEP reserves the right to modify, postpone or cancel this solicitation and to reject all applications.
Disclaimers
While the data obtained by the grantee is expected to be suitable for use by USEPA and other
regulatory agencies, these agencies make no guarantees as to how the data will be used or whether
any actions would be taken as a result.
HEP, IEC and USEPA assume no responsibility for the safety of applicants or those involved in
carrying out the project. Applicants must present a clear plan on how they will address any safety
and liability issues. The selected grantees will be required to obtain adequate insurance.
V.
Scope of Work
Funds are available to conduct water quality monitoring in select areas of the NY-NJ Harbor. It is
anticipated that two environmental or community groups will be selected (one in New York and one
in New Jersey). This is envisioned as a one-year project, with training and preparation taking place in
winter and spring of 2016, and data collection, analysis and management in the summer and fall of
2016.
Applicants should propose eight to twelve sampling locations in eligible areas of the NY-NJ Harbor
Estuary (identified in Appendix A) in an area where pathogen indicator data are limited. Each
proposed sampling location will be sampled following a pre-established schedule over the study
period (more details are provided below). This study is expected to contribute to an improved
understanding of levels of pathogen indicators in the estuary’s waterbodies and produce data that
could be used for a variety of purposes at the discretion of the area’s environmental agencies and
other users. Award recipients will be required to attend one or more training sessions to learn about
quality assurance, quality control, other sampling and testing procedures that they will be required
to follow, and data management requirements. Field personnel must satisfy all proficiency
requirements before they can conduct sampling, analyses, and data management and dissemination.
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In addition to the pre-established goals and tasks, applicants may use matching funds to tailor the
project to meet some of their own Citizen Science program specific needs. Applicants are
encouraged to include this information in the application as an attachment (see Appendix B).
Although most of the sampling and analytical details will be defined post-award and specified in the
QAPP, an overview is provided below as a reference for applicants.
Sampling Design
The anticipated sampling design would likely include approximately ten locations (between eight to
twelve) in the Raritan Bay, Arthur Kill and Newark Bay areas for the NJ applicant (a minimum of five
locations in the Raritan Bay is preferred) and approximately ten locations in the Staten Island area
and Southwest areas of Brooklyn for the NY applicant (a minimum of five locations on Staten Island
is preferred), once a week (on a pre-determined schedule) with an additional floating day (for a total
of five sampling events per month), during sixteen weeks from May-September 2016. Targeted wetweather sampling will be required once a month. Selected sampling locations should not overlap
with active shoreline sites of groups and agencies such as Riverkeeper, NYC Water Trail Association,
NYC Department of Health and NJDEP beaches monitoring networks, and the Monmouth County
Health Department Cooperative Coastal Monitoring Program (see
http://www.riverkeeper.org/water-quality/hudson-river/;
http://www.nycwatertrail.org/water_quality.html;
http://www.nyc.gov/html/doh/html/environmental/beach.shtml; https://www.njbeaches.org/ and
http://co.monmouth.nj.us/documents/121/CCMP2015.pdf). Each sampling site will be located via
Global Positioning System (GPS). The specific sampling design, locations, and times will be agreed
upon between the applicant and the agencies and specified in the QAPP and/or grant contract.
Analytical Methods
Analytical methods and procedures will be specified in the QAPP. Grantees will conduct field analyses
(such as dissolved oxygen, temperature, pH, and conductivity) using multi-parameter sondes
borrowed from IEC. Grantees will also collect water samples that they will later analyze for pathogen
indicators and turbidity under IEC supervision and following IEC/EPA training. All samples will be
analyzed at the IEC lab on Staten Island. Prospective applicants must take into account that analyses
are time-sensitive and that strict procedures must be followed, as specified in the QAPP. For
example, samples must be kept in a cooler on ice at or below 10oC and transported to the lab within
the method holding time (usually 6 hours after collection of the first sample) and by 3pm.
Data Management and Submission
Data management requirements will be specified in the QAPP. The grantees will be required to enter
all data into the publicly accessible WQX/STORET database (http://www.epa.gov/storet/wqx/).
Guidance on this task will be provided during the training session(s).
Access to Sampling Locations
It is anticipated that sampling will occur at publicly-accessible locations. The grantee shall be
equipped and able to safely access the sampling location at the scheduled sampling times, and/or
partner with other groups that could provide the needed equipment and skills.
Safety
This project involves a potential for health and safety risk, if not conducted properly. For example,
water may be pathogen- or otherwise contaminated and sampling may take place under inclement
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weather. While some guidance on these topics will be provided during the training session(s), the
applicant must be mindful of these risks and present a clear plan addressing safety and liability
issues. The selected grantees will be required to demonstrate they have adequate insurance in the
form of $ 1 million dollars.
VI.
Roles of Partners
NY-NJ Harbor & Estuary Program:
 Liaison among project partners.
 Main point of contact for information or questions.
 Provide sampling and analytical equipment, sterile sampling bottles for each sampling event,
pathogen indicator testing kits, and GPS units, as applicable.1
 Contract management, receipt and payment of invoices, review and approval of all
deliverables.
 Revise the previously developed 2014 citizen science quality assurance project plan (QAPP)
 Coordinate data display through online tool.
 Use data collected as appropriate.
Interstate Environmental Commission
 Revise the previously developed 2014 citizen science quality assurance project plan (QAPP)
and provide associated training.
 Supervise grantees’ analytical work at the lab.
 Provide sampling and analytical equipment, including multi-parameter sondes, as applicable.
 Conduct an initial site visit with grantees to ensure proper field protocols are being followed.
U.S. Environmental Protection Agency Region 2:
 Assist with revising the previously developed 2014 citizen science quality assurance project
plan (QAPP) and provide a one day lab training.
 Provide data management training and assistance.
 Use data collected as appropriate.
Grantee:
 Attend field, lab, quality assurance, and data management training sessions at IEC’s facility
on Staten Island and/or at another location.
 Follow all Quality Assurance and Quality Control (QA/QC) procedures
 Travel to collect samples and to the designated lab to analyze samples for pathogen
indicators and turbidity.
 Compile and quality assure data and submit to WQX/STORET database.
 Participate in the refinement of an online display tool.
 Provide safe access to sampling locations, including personal protective equipment, liability
insurance, and other needed provisions.
 Provide basic supplies for sample collection, such as a cooler.
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HEP will work with grantees to either loan GPS units and other needed equipment or to find other feasible
options.
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VII.
Questions about the RFP and Proposal Content
Questions about the RFP (optional, due December 11)
You may submit any questions about the RFP via e-mail. Please send the questions to
proposal@hudsonriver.org by December 11, 2015. Questions will be answered via email to all
potential applicants and will be posted on www.harborestuary.org by December 18, 2015.
Proposal Content (due January 18, 2015)
The proposal must address all of the information requested in this section of the RFP. In addition,
applicants are strongly advised to read and address the evaluation and scoring criteria in Appendix B.
The proposals narrative should be a maximum of five single-spaced, typed 8.5" x 11" pages with no
smaller than 11 point font and 1” margins. The cover letter, title page, and attachments do not count
toward the page limit. The proposal must include the following sections:
1.
Cover Letter. Please include a cover letter, printed on official letterhead and signed by an
authorized representative of the lead organization that is applying. The cover letter does not
count toward the page limit.
2. Title Page. The title page must adhere to the format provided in Appendix C and include all of the
following information, using a maximum of one page (which does not count toward the page
limit). For your convenience, an electronic version of the title page is available as a Microsoft
Word document at www.hudsonriver.org/download/hep/hep_rfp_titlepage.docx.
 Project Title, as it appears throughout the proposal.
 Project Location(s), including waterbodies and watersheds.
 Project Leader: Provide the name, title, affiliation and complete contact information (mailing
address, phone and fax numbers, and email address) of the individual leading the project
(i.e., lead principal investigator).
 Project Support: Provide the names, titles, affiliations, and complete contact information for
each of the additional investigators or support staff who will significantly contribute to the
project.
 Project Partners: Provide the names and contact information for notable partners, if
applicable.
 Project Cost: Provide the total funding requested from HEP and total project match (if any).
 Previous Funding: Indicate whether you have received funding from HEP in the previous five
years, and from which grant program. No points will be added or deducted for previous
funding. Given two equally promising projects, preference may be given to organizations
that have not been funded by HEP in previous years.
 Federal Tax Identification Number (FID): If the applicant will work with a fiscal sponsor,
provide the sponsor’s FID.
 DUNS Number2: A DUNS number is a unique, non-indicative 9-digit identifier that verifies the
existence of a business entity globally. If you will partner with a fiscal sponsor, provide the
sponsor’s DUNS number. Contractors must provide a DUNS number. Individual consultants
are exempt from this requirement. If you do not have a DUNS number at the time of
applying, please indicate if you are in the process of obtaining one.
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Obtaining a DUNS number is free for all entities doing business with the Federal government. Under normal circumstances
the DUNS number is issued within 1-2 business days when using the web form process (http://fedgov.dnb.com/webform).
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Abstract: The abstract must accurately describe the project being proposed and any
important details, such as objectives, methodology, and expected outputs and outcomes.
The abstract must fit within the title page.
3. Proposal Narrative. Please start the proposal narrative on a new page. It must not exceed five
pages and must include the following information and any literature cited (if applicable):
Goals, Objectives and Rationale: Please explain your motivation for conducting this project and
what you expect to accomplish. Although this project includes pre-determined goals, objectives
and rationale, please indicate any additional goals and objectives you may have as well as your
own rationale. Consider addressing topics such as potential uses that your organization or others
may have for the data and results generated by this project, how this project will benefit your
organization and/or the community you are serving, whether you have plans to continue or build
on this project beyond the initial funding cycle, plans to engage additional community groups,
schools and/or local governments to raise awareness of this project and the data generated, your
relationship to/interest in the project location, your connections/interaction with community
members in the target area, etc. Note that activities beyond those required in the RFP should be
pursued with matching funds and will not affect your proposal score.
Work Plan: The work plan must include the following elements:
 Location: Please propose one or more public access areas that you would like to monitor as
part of this project, provide a description of the area, and explain your motivation/rationale
for the selection (please refer to Appendix A for eligible areas). Propose specific sampling
locations (in an attached map), rationale for choosing those sampling locations, and any
relevant information, such as outfalls, known inputs, etc. The attached map will not count
towards your page limit and must include the proposed areas and specific sampling
locations.
 Project Design: Based on the requirements and goals of this project, as detailed in previous
sections of this RFP, please propose a sampling design and explain the logistics (including
sampling schedule, how sites will be accessed, how you will move from one location to the
next and to the lab, how long you anticipate the sampling will take, and all other relevant
details). Note that the project design will be finalized post-award in collaboration with other
project partners, but please propose your vision.
 Project Description/Approach: Please provide a detailed project description of specific tasks,
actions and methods to be undertaken and the responsible organizations/entities/persons,
including an estimated timeline for each task. Please indicate any additional tasks that you
intend to accomplish with matching funds as part of this project, beyond the pre-determined
tasks outlined in this RFP.
 Safety and permits: Provide a clear plan addressing safety and liability issues, including
provisions to obtain adequate insurance if awarded the grant. Include a detailed discussion
of any permits, clearances, or other possible issues and how they will be addressed (e.g.,
flooding conditions preventing accessibility to the site)
 Project evaluation: Based on the requirements and goals of this project, describe how you
will define and determine the success of your project. Make sure to include what outputs,
outcomes, or suitable indicators you will measure and how you will evaluate your project
once completed. Please include the evaluation of any additional goals or aspects that are
beyond the minimum goals required for this project.
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Project results: List the outputs or material things to be produced by your project and the
expected outcomes or changes resulting from your project. Please include any outputs and
outcomes that go beyond the mandated project scope and how they would help enhance
your organization’s goals.
Partnerships: If more than one organization is involved, clearly explain what role each will
take on and how they will work together. Please include any letters of partnership and/or
support as a separate attachment, which will not count towards your page limit.
Expertise/experience and organizational capacity: Provide a list of team members, indicating
their role in the project and relevant experience/skills. Indicate how you will ensure the safety
and appropriate skill level of team members involved in sampling. If your project will entail
the recruiting of new volunteers or partners, state this here and provide your plans for
recruitment and retention.
Project budget description: Please provide any relevant details supplementing the
information on the Budget Form. These details are especially important in describing work
performed by consultants or subcontractors, travel expenses and items listed under “other
costs.” Please also indicate the source(s) of matching funds listed on the Budget Form (if
any) and whether the funds are in-hand or being sought. If your project is part of an ongoing
program by your organization, please make clear how HEP funds will be used to implement a
new or different initiative above and beyond existing efforts.
Additional information: Feel free to include any additional information relevant to this
project (but do not exceed the page limit).
4. Attachments. Please include the following, which do not count toward the page limit:
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Maps: Please include a map of the proposed site(s) and sampling location(s). If available, you
may also include pictures or graphics that provide an idea of the access situation and/or
other conditions at the proposed locations.
Budget Form: Please provide an itemized budget in a separate page using the budget form
provided in Appendix D. An electronic version of the budget form is available as a Microsoft
Word document at www.hudsonriver.org/download/hep/hep_rfp_budget.docx.
Letters of Partnership and/or Support: Please include any letters documenting partnership
or support from partnering organizations, or other parties that support your proposed
project. The letter(s) should clearly explain the roles and contributions of your partner(s)
and/or the support which a particular organization is offering.
VIII.
Submission Process
Proposals must be submitted by no later than 5:00 PM EST January 18, 2016. Applicants must submit
their proposals electronically to proposal@hudsonriver.org as a single PDF document. The file name
should be in the following format: “NY-NJ HEP Pathogens_NAME OF YOUR ORGANIZATION”. You
will receive an email confirming your submission with the subject line “RFP Submission
Confirmation.”
IX.
Contact
HEP and project partners cannot discuss the suitability of any proposed project or any details about
an applicant’s project proposal. If an applicant has any questions about the contents of this RFP,
please contact Ms. Ariane Giudicelli (212-483-7667 or ariane@harborestuary.org). Answers to
frequently asked questions will be posted on the HEP website on or about December 18, 2015.
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APPENDIX A: ELIGIBLE AREAS
New York: Publicly accessible locations on Staten Island and the southwestern portion of Brooklyn
within the geographic scope for this grant are eligible. Preferred locations are areas on Staten Island
where there is no or inconsistent pathogen indicator monitoring but where there may be boating
and other recreational activities occurring, as well as locations where recreation is desired but not
currently feasible.
New Jersey: Publicly accessible locations of the Raritan Bay, Arthur Kill and Newark Bay within the
geographic scope for this grant are eligible. Preferred locations are areas in the Raritan Bay where
there is no or inconsistent pathogen indicator monitoring but where there may be boating and other
recreational activities occurring, as well as locations where recreation is desired but not currently
feasible. There is special interest in locations in proximity to tidal creek outlets in the Raritan Bay.
Preferred areas for sampling include the shoreline areas of the Raritan Bay, Arthur Kill, Newark Bay, Staten
Island and Southwest portion of Brooklyn that are not covered by current citizen science efforts and where
there is no regular recreational season monitoring by state or city agencies.
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APPENDIX B: EVALUATION CRITERIA
Score: 0 = not likely, 1 = somewhat likely, 2 = likely, 3 = very likely. Maximum score: 60.
This proposal…
SCORE
Provides good justification for selecting the proposed sampling locations within the eligible area.
Location and
Selects suitable preferred/eligible areas identified in Appendix A (*).
project
Proposes a project design that addresses the requirements in this RFP.
design
Demonstrates a clear understanding of the project logistics.
Goals,
Makes a clear case for applicant’s motivation to carry out the project.
objectives
and rationale Includes goals and objectives that are relevant for this grant program.
Provides a clear and well thought-out course of action, including a list of specific tasks, actions and methods.
The timeline for the identified tasks is realistic and likely to be met.
Project
description Demonstrates a clear understanding of the required tasks, including training compliance and data publishing.
Provides a clear plan to address safety and liability issues and to purchase adequate insurance if awarded a grant.
Addresses permits, clearances, and other issues.
Results & Has outputs and outcomes in line with those required in the RFP and the proposed course of action.
evaluation Includes an evaluation plan that is adequate and clearly presented.
Is likely to achieve its intended goals.
Will be completed by December 15, 2016.
Likelihood of Is being proposed by an applicant that has or provides for adequate experience and qualifications to carry out the project.
success Includes letters documenting partnership and support from key partners and other parties.
Includes a budget that is clearly presented and adequate to accomplish the project.
Has costs that are reasonable and justified.
Other
ancillary Project will meet other additional goals as defined by applicant.
benefits
(*) Projects with a minimum of 5 locations in the preferred areas as stated in NY and NJ should be given the maximum score (3 points) while
projects with locations in the eligible area but not the preferred locations will be allocated less than 3 points.
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APPENDIX C: TITLE PAGE FORMAT
Title:
Project Leader:
Contact Information:
Project Support:
Total Funds Requested from HEP: $
Total matching funds: $
Previous Funding:
Federal Tax Identification Number:
DUNS Number: If you do not yet have a DUNS number, please indicate if you are in the process of
obtaining one.
Project Abstract
The abstract must fit within this title page, using a maximum of one single-spaced, one-sided typed
8.5" x 11" page with 12 point font and 1” margins (remove this instructional text when completing
page and prior to submitting proposal).
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APPENDIX D: BUDGET FORM
BUDGET CATEGORY (Add/remove itemizing lines below major
categories as necessary, but please do NOT delete major categories)
FUNDS
REQUESTED
FROM HEP
FUNDS FROM
OTHER
SOURCES*
TOTAL
BUDGET
A. PERSONNEL (list individual staff member, task, and hours or %
time) TOTAL:
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
B. FRINGE BENEFITS
personnel costs) TOTAL:
% of
(e.g., 10% of total
C. TRAVEL (estimate number/purpose of trips below) TOTAL:
D. EQUIPMENT** (itemize below) TOTAL:
E. SUPPLIES (itemize below) TOTAL:
F. CONTRACTS (identify & itemize below) TOTAL:
G. OTHER (identify & itemize below) TOTAL:
H. TOTAL DIRECT COSTS (SUM OF A-G)
I. INDIRECT COSTS
costs) TOTAL:
% of
(e.g., 10% of total direct
J. TOTAL PROJECT COST (SUM OF H+I)
* Please list the source(s) of these funds and if they are in-hand, expected, or will be sought:
**Equipment refers to items that cost $5,000 or more each. Items of lesser cost are considered supplies.
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TOTAL:
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