PA Fish & Boat Commission State Wildlife Grant Application Form 2015 Pennsylvania Fish & Boat Commission Pennsylvania State Wildlife Grants Program 2015 Call-for-Projects NOTE: This application applies to Fish & Boat Commission projects. Please use for projects which emphasize fish, amphibian, reptiles, and aquatic invertebrates and specifically the topics identified in the 2015 priorities. See Pennsylvania Fish and Boat Commission State Wildlife Grants 2015 Priorities. (State Wildlife Grant Program web page-Featured Topics). ABBREVIATIONS & TERMS 2015 Plan OMB PFBC SGCN SWG Wildlife TRACS USFWS 2015 Pennsylvania Wildlife Action Plan Office of Management and Budget Pennsylvania Fish and Boat Commission Species of Greatest Conservation Need State & Tribal Wildlife Grants Program Wildlife Tracking and Reporting Actions for the Conservation of Species U.S. Fish and Wildlife Service OVERVIEW The Pennsylvania Fish and Boat Commission (PFBC) is seeking applications from conservation partners (see Section II Definitions in the federal guidelines) for funding under the State & Tribal Wildlife Grants (SWG) program. Information on this grant program can be found on the PFBC website. Federal guidelines for the SWG Program state that “When submitting a SWG grant application, a state must clearly indicate how the proposed grant objectives address one or more of the conservation needs identified within its Strategy (Plan).” So, projects must identify and address goals, objectives, and strategies in the 2015 Pennsylvania Wildlife Action Plan (2015 Plan). Use of funds for recreational and law enforcement activities will not be considered acceptable for PFBC grants. For specific information on activities eligible for funding see: Section X of the federal guidelines. SELECTION CRITERIA & BACKGROUND The 2015 SWG Call-for-Projects seeks to allocate funding for activities that meet conservation priorities identified in the 2015 Plan. Need Based upon priorities identified in the 2015 Plan, projects should provide one or more of the following benefits: 1. Critical information relevant to goals, strategic objectives, operational objectives and/or action items identified in the 2015 Plan. 2. Keep Pennsylvania’s Species of Greatest Conservation Need (SGCN) from becoming endangered or threatened. One term used for this effort is “Keeping common native species common.” 3. Meet the requirements of the SGCN & their habitats identified in the 2015 Plan. 4. Support “non-traditional” efforts or address needs of “non-traditional” constituents. P age |3 PA Fish & Boat Commission 5. 6. 7. 8. 9. State Wildlife Grant Application Form 2015 Provide information necessary to recover and manage species or guilds of SGCN. Focus on species and habitats identified as high-priority by PFBC in this call-for-projects. Focus on species for which Pennsylvania has a high responsibility regionally, globally or nationally. Work to identify and/or conserve areas of high biodiversity. Demonstrate clear, realistic, and measurable goals and objectives (i.e., performance measures). Scope Projects should clearly: 1. Address objectives and strategies identified in the PFBC SWG Priorities topic(s) and the 2015 Plan. 2. Provide information and/or initiate conservation actions to manage and conserve SGCN or guilds of SGCN, as identified in the 2015 Plan. 3. Promote a landscape or ecosystem approach. Impact and Timelines 1. Impact: Projects should produce tangible benefits of conservation actions and/or visibility. All projects must address the 2015 SWG Priority topic(s) and demonstrate tangible benefits to resource management. Example: Achieving multiple resource management objectives (such as habitat protection efforts with both terrestrial and aquatic benefits) is a benefit. 2. Timeline: Projects should be ready, or near-ready, to implement. SWG projects are typically of 1.5 to 2year duration, but with sufficient justification, projects of a longer duration may be allowed. Projects must focus on the Priority Topic(s). Applicants must provide a start date for the work; however PFBC cannot guarantee that an approved project will start on the proposed date. 3. Partnerships/Coordination: Applicants are encouraged to include multiple partners (e.g., federal, state and local governments, corporations, private landowners, communities, non-profit organizations, conservation organizations and sporting organizations). 4. Cost/Benefit: Project costs must be commensurate with the project activities and outcomes. 5. Public Involvement: Projects should incorporate public involvement in the planning and implementation process, when appropriate. 6. Wildlife TRACS Conservation Action Categories and Performance Measures (Chapter 4): Applicants must identify the Wildlife TRACS “Conservation Action” category for each task and sub-task and associated performance measure(s) that will be used to assess the success of the project (see Supplemental Information at the end of this application). Applicants may include additional performance measures if the measures in the 2015 Plan are not relevant to the specific work. PFBC will review the suggested performance measures and work with the successful applicant to ensure these measures are appropriate. Funding The State & Tribal Wildlife Grants Program (SWG) is a federal program and all applicable federal guidelines must be followed. Selected projects will be funded on a reimbursement basis depending upon the type of project (Planning up to 75% Federal: 25% Non-federal: Implementation up to 65% Federal: 35% Non-federal). See Section X. (A) of the federal guidelines for definitions of Planning and Implementation. Project partner organizations must have adequate operating funds to support the project’s work prior to reimbursement. Indirect costs must be calculated using a federally approved rate and may not exceed 15 percent (15%). The indirect rate is a factor in rating applications. Federal funds cannot be used to match SWG funds. After selection by PFBC, approval by the U.S. Fish and Wildlife Service (USFWS) and a fully executed cooperative agreement will be required prior to expenditure of any project funds. Final project approval is subject to the availability of federal funds. Project partners must track and document all expenses. Following project close-out, project records must be kept by the project partner and sub-grantees for four (4) years. P age |4 PA Fish & Boat Commission State Wildlife Grant Application Form 2015 By accepting federal funds, organizations agree to adhere to all applicable Federal regulations and compliance requirements, including timely submission of financial and project performance reports. PFBC staff will offer guidance to applicants in completing any paperwork necessary to meet Federal compliance standards. Specifically, projects must comply with: o 43 CFR Part 12 o OMB Circulars, specifically (A-87, A-102, and A-133+ 2015 Supplement) o National Environmental Policy Act o Section 7 of the Endangered Species Act o Other applicable federal laws and regulations Only approved costs occurring during the approved grant period will be eligible for reimbursement using the agreed upon match rate. Progress reports must describe work conducted to accomplish project objectives and must explain any deviations from the stated objective or the deliverables. Detailed invoices must be submitted in accordance with any cooperative agreement between the PFBC and the grant recipient. Reimbursement of costs will occur only after progress reports have been reviewed and approved by the PFBC project leader and the USFWS. Species & Habitats The 2015 Plan (links below) is a statewide, comprehensive plan that includes activities necessary to protect imperiled and declining species, and their habitats. EXECUTIVE SUMMARY INTRODUCTION SPECIES (1) Appendices 1.1 & 1.2 Overview of the 2015 Plan Table of Contents, Acknowledgments, Executive Summary, Foreword, Agency Authorities, Review of 2005 Plan Species of Greatest Conservation Need selection, prioritization, threats and conservation action summary Species conservation status assessment reports; flowchart and guidance Appendix 1.3 Species of Greatest Conservation Need list and prioritization Appendix 1.4 Species Accounts - detailed summaries of species’ status, threats, actions, surveys, monitoring and research Birds Amphibians Fishes Mammals Reptiles Mussels (Federal or state listed only) HABITATS (2) Habitat extent and condition Appendices 2.1 & 2.2 Habitat descriptions and condition, species associations, relationships between 2015 and 2005 habitat types THREATS (3) Environmental threats to species and habitats CONSERVATION ACTIONS (4) Conservation actions for addressing threats MONITORING (5) Approaches for monitoring species, habitats, and Plan implementation REVISION (6) Process for review and revision of the Plan in the next 10 years PARTNERSHIPS (7) Agencies and organizations involved in Plan revision PUBLIC PARTICIPATION (8) Review of public involvement in Plan revision and implementation LITERATURE CITED (9) Referenced literature P age |5 PA Fish & Boat Commission State Wildlife Grant Application Form 2015 APPLICATION DEADLINE Application forms must be received no later than 4:00 p.m. (Eastern Time), Friday, January 29, 2016. Applications must be submitted in their entirety. Submissions sent by fax will not be accepted. Submit all applications in Microsoft© WORD format to: Diana M. Day (Conservation Coordinator) Pennsylvania Fish and Boat Commission P.O. Box 67000 Harrisburg, PA 17106-7000 Phone: 717-346-8137 Email: diday@pa.gov [This part of page intentionally blank.] P age |6 PA Fish & Boat Commission State Wildlife Grant Application Form 2015 Instructions: Save this file to your computer (as a Microsoft© WORD.docx) file. Text boxes will expand as text is entered. Complete all fields, as appropriate. Use Function Key <F1> for help. STATE WILDLIFE GRANTS (SWG) 2015 PROJECT APPLICATION FORM All information below is required. If additional pages are needed, label and attach them to this form. Also, use the Project Statement pages as your guide for submitting your proposal. Note: All cells will expand as information is added to the form. PART A: CONTACT INFORMATION AND PROJECT SUMMARY 1. PROJECT TITLE 2. CONTACT INFORMATION a. Applicant (i.e., Organization, Agency, Person) b. Federal ID Number of Applicant c. Address d. Contact Name e. Title f. Phone g. FAX: h. E-mail: 3. ANTICIPATED START DATE: a. Estimated Start Date (mm/dd/yyyy): Click here to enter a date. The actual dates will be dependent on Commission and federal approval, and executed cooperative agreements. When feasible, the PFBC will work with successful applicants to meet these dates. P age |7 PA Fish & Boat Commission State Wildlife Grant Application Form 2015 4. PROJECT COST SUMMARY: SWG (Federal) Funds Requested Non-Federal Match $0.00 $0.00 Total Project Cost $ 0.00 Right-Click on number above, then select <update field> 5. PROJECT ABSTRACT Provide a one-paragraph abstract that summarizes the scope and need for the project. PROJECT STATEMENT Two major parts to the Project Statement include: the B. Narrative and C. Budget. Section B. Narrative. This format is based upon standard U.S. Fish & Wildlife Service grant proposal and includes: Need, Objective, Expected Results or Benefits, Approach, Project Duration, Location, and Personnel. Section C. Budget. Identify the cost of your project by Cost Category. Applicants must include information in the following format: PART B: Narrative Section 1. NEED Why is this project needed? a. List the 2015 Pennsylvania Wildlife Action Plan Goal(s), Objective(s) and Strategy(ies) that will be addressed. b. Does the project fulfill the requirements of another conservation plan? c. What are the implications if this project is not funded? d. Identify the conservation issue, problem, or opportunity that is expected to be addressed by the proposed project. e. Explain how the proposed project will be of value to conservation efforts in Pennsylvania. This may include a list of citations and a brief synopsis of the available related research. This section should not exceed two (2) pages. NEED P age |8 PA Fish & Boat Commission State Wildlife Grant Application Form 2015 2. OBJECTIVE What measurable or tangible accomplishments will have been achieved by the end of the grant proposal period? The objective(s) should be: a. Specific b. Measureable c. Achievable d. Realistic e. Time-bound OBJECTIVE 3. EXPECTED RESULTS AND BENEFITS a. Describe the quantifiable results and benefits to the users/species/habitats that will be accomplished by this project. b. Describe the specific tasks and how effectiveness of the project will be assessed. (See Section “Impacts and Timeline” Item 6 above). c. Include Wildlife TRACS Action Level 1 and Level 2 (Chapter 4) and performance measures for each Task and Sub-Task (See Supplemental Information at the end of this application). Example: Task a. Conduct electrofishing surveys at 20 sites. TRACS Level 1: 3.0: Data Collection and Analysis TRACS Level 2: 3.2: Research, survey or monitoring-fish and wildlife populations Performance Measure(s): Number of sites with completed surveys. EXPECTED RESULTS AND BENEFITS 4. APPROACH How will the objective(s) be attained? Include specific procedures, schedules and key project staff functions. a. Include specific procedures and techniques and schedules, as appropriate. If the project involves trapping, handling or otherwise impacting species of greatest conservation need (SGCN), include a statement describing expected impact on individuals and populations, including anticipated mortality. If impact is expected to be minimal, provide describe why/how impact will be minimized. b. Provide a project schedule. See Worksheet: 1-Project Schedule in file http://fishandboat.com/promo/grants/swg/SWG_BudgetTable.xlsx. The project schedule should correspond with the budget schedule provided in Part C of this application, though the project schedule may be delineated into smaller intervals. Identify project deliverables according to this schedule. c. Provide information on maintenance activities (if needed) and identify project partners who are willing to provide long-term support. APPROACH P age |9 PA Fish & Boat Commission State Wildlife Grant Application Form 2015 5. PROJECT DURATION Estimated Start Date: Click here to enter a date. Estimated End Date: Click here to enter a date. The actual dates will be dependent on Commission and federal approval, and executed cooperative agreements. When feasible, the PFBC will work with successful applicants to meet these dates. Comments on Project Duration 6. LOCATION Where will the work be done? When available, indicate the size of the project (e.g. acres of land, miles of riparian corridor), and provide a detailed map of the project area. Include, where appropriate, latitude and longitude, county(ies), region of the state or other descriptors of the project area. If the project encompasses the entire state, indicate “statewide”. LOCATION INSERT MAP (if available) P a g e | 10 PA Fish & Boat Commission State Wildlife Grant Application Form 2015 7. PERSONNEL In the table below, list the names of the project leader and any third-party partners working on the project. Identify qualifications of project personnel for the proposed project. Organization, Agency, Person Division/Section/Department Project Leader Name Address Telephone Number Email Address QUALIFICATIONS Briefly describe the qualifications of the project leader(s) and other personnel: 8. Provide a brief description of any attachments List of Attachments Brief Description Attachment 1 Attachment 2 Attachment 3 Attachment 4 Attachment 5 P a g e | 11 PA Fish & Boat Commission State Wildlife Grant Application Form 2015 PART C: Budget ESTIMATED COSTS Use the table at the link below to develop the budget for a project. Considerations: a. Volunteer hours and donated materials/supplies may be used and their documented value applied towards the total project cost. b. Indirect costs must be calculated using a federally approved rate and may not exceed 15 percent (15%). The indirect rate is a factor in rating applications. c. Reasonable & Necessary Costs: All costs, including donated time/items, must be reasonable and necessary. d. Fiscal Year: Budgets must be presented on a state fiscal year (July 1-June 30). If needed, additional years may be added. e. Equipment: Equipment means tangible nonexpendable personal property including exempt property charged directly to the award having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. However, consistent with recipient policy, lower limits may be established. More information on equipment and associated regulations can be found at: http://www.whitehouse.gov/omb/circulars/a110/a110.html. NOTE: Applicants are encouraged to not purchase equipment, rather to use established equipment-use rates for equipment already owned. f. Justification of Costs: Provide a brief explanation for costs in the budget table (see link below). An example is shown in the Worksheet: 3-SWG-Detailed Budget (green tab). g. Donated Services: Please indicate if services are donated. 1. BUDGET TABLES Complete the budget tables in the MS-Excel file found at: http://fishandboat.com/promo/grants/swg/SWG_BudgetTable.xlsx. 1. Save the Budget Table file to your computer 2. Be sure to save it with the .xlsx extension Note the tabs (lower left of the file) for the two worksheets. 2-SWG Summary Budget (red tab) 3-SWG Detailed Budget (green tab) [This part of page intentionally blank.] 9. CERTIFICATION AND SIGNATURE P a g e | 12 PA Fish & Boat Commission State Wildlife Grant Application Form 2015 GRANT APPLICATION SUBMITTAL INSTRUCTIONS Grant application must be received at the following address by no later than 4:00 PM (Eastern Time) Friday, January 29, 2016. Grant applications must be submitted in their entirety for projects to be considered. All grant applications must be signed and dated. Submissions sent by fax or e-mail will not be accepted. Submit all grant applications in both hard-copy (one copy) and electronically on a CD/DVD or electronic data stick (i.e., jump drive) in Microsoft© WORD to: PA Fish and Boat Commission c/o Diana M. Day Bureau of Fisheries P.O. Box 67000 Harrisburg, PA 17106-7000 I certify that the information in this application is true and correct to the best of my knowledge. Submitted By: Signature Date Printed Name Title For Official Use Only: CHECK LIST P a g e | 13 PA Fish & Boat Commission State Wildlife Grant Application Form 2015 Completed all Sections SWG Contact Information and Summary (Part A) Sections 1-5; Project Statement (Part B)-Narrative, Sections 1-7. Completed budget tables (Part C)-Budget, Section 1. Summary Budget Table (Worksheet: 2-SWG Summary Budget) Budget Explanation (Worksheet: 3-SWG-Detailed Budget) Provided attachments, if applicable (Part B, Section 8). Signed and dated the application? (Section 9) IMPORTANT: All applications must be signed and dated. Have you included both one hard-copy and an electronic copy (Microsoft© WORD format) on a CD/DVD or electronic data stick (i.e., jump drive)? [This part of page intentionally blank.] P a g e | 14 PA Fish & Boat Commission State Wildlife Grant Application Form 2015 SUPPLEMENTAL INFORMATION Wildlife TRACS Level 1 and Level 2 conservation action categories (code and description) and associated performance measures. Descriptions of these conservation action categories can be found in Chapter 4 of the 2015 Pennsylvania Wildlife Action Plan. TRACS Level 1 TRACS Level 2 Performance Measure 1 Performance Measure 2 Performance Measure 3 (Code-Description) 1-Coordination and Administration (Code-Description) 1.1-Coordination and Administration Number of meetings convened. Number of workshops held. Number of decisions that lead to identified outputs or outcomes. Number of grants administered. Number of grants completed. 1.2-Incentives Number of landowner agreements. Number of acres (river miles) managed through incentive programs. Target species population metrics (e.g., breeding pairs, relative abundance) on unmanaged and managed lands or waters, directly measured or modeled. 2.1-Create new habitat or natural processes Number of acres or river miles converted from an initial habitat to a target habitat. Habitat metrics (e.g. quality, fragmentation) measured directly or modeled. 2.2-Dam and barrier removal Number of dams removed. Population metrics (e.g. population, nest success) of target species measured directly or modeled. Number of connected river miles. 2.3-Fire management Number of acres burned annually by habitat type (e.g., oak-forest, barrens, grasslands). Difference in pre- and post-burn target species population metrics (e.g., species richness) measured directly or modeled. Number of Tunnels constructed Relative number of animals using the structure compared to roadkills in the same area (pre- and postconstruction). 2-Direct Management of Natural Resources 2.4-Fish and wildlife habitat structures 2.4-Fish and wildlife habitat structures (Tunnels for Amphibians & Reptiles) P a g e | 15 Target species population metrics (e.g., relative abundance) measured directly or modeled. PA Fish & Boat Commission TRACS Level 1 State Wildlife Grant Application Form 2015 TRACS Level 2 2.4-Fish and wildlife habitat structures (Turtle basking structures) Performance Measure 1 Number of basking structures installed. Performance Measure 2 Number of target turtles using structures. 2.4-Fish and wildlife habitat structures (Bat houses) 2.4-Fish and wildlife habitat structures (Exclusion Structures) Number of bat boxes installed Number of target bats using structures. Number of caves gated Difference in target species populations before and after installation of gates 2.5-Grazing/farm management Number of acres or river miles with habitat enhancement practices. Number of hazards removed Number of SGCN using enhanced habitats 2.7-Instream modification Number of river miles with habitat enhancement practices Number of SGCN using enhanced habitats 2.8-Invasive species control Number of newly reported invasive species locations (intent of this measure is to reduce number of new sightings to -0-). Number of new invasive species considered established (intent for this to become -0-). Number of established invasive species removed from the Commonwealth or managed to a target level. Number of invasive species surveys conducted. Number of active volunteers trained Number of Invasive Species Action Plans developed Number of people trained to a specified competency Number of potential recreational users contacted Number of rapidresponse exercises (mock or actual) in reaction to new sightings Habitat quality metrics (e.g., number of native plants). Target species population metrics (e.g., relative abundance, reproductive success Target species population metrics (e.g., relative abundance, reproductive success). 2.6-Hazard or infrastructure removal 2.9-Living shorelines 2.1Planting/seeding 2.11-Vegetation management Linear distance of shoreline restored with native plant species Number of acres planted Number of acres managed P a g e | 16 Habitat quality metrics (e.g., number of native plants). Performance Measure 3 PA Fish & Boat Commission TRACS Level 1 State Wildlife Grant Application Form 2015 TRACS Level 2 2.12-Water management Performance Measure 1 Number of acres managed to a target water level 2.13-Wildlife damage management Number of interventions 2.14-Wildlife disease management Number of interventions Mortality rates attributed to the disease in-question 3.1-Database development and management Number of records added to each database 3.2-Research, survey or monitoring - fish and wildlife populations 3.3-Research, survey or monitoring habitat 3.4-Research, survey or monitoring utilization 3.5-Techniques development Number of surveys directed toward SGCN A functional web-based Conservation Opportunity Areas decision support tool Number of research projects directed toward SGCN 4-Education 4.1Educator/Instructo r training Number of practitioners trained with minimum certifications, as required Number of training meetings, workshops, webinars 5-Facilities and Areas 5.5-Cooperatively managed areas for hunting 5.6-Fish passage facilities Number of Wildlife Management Areas Number of acres managed Number of fish passage structures constructed 5.7-Fish screening and related facilities 5.8-Hatcheries Number of facilities using fish screens where needed Number of species “head-started” Relative number of fish found upstream of a dam compared to downstream Number of entrained fish at facilities with fish screens Number of newly established, selfsustaining populations 3-Data Collection and Analysis P a g e | 17 Performance Measure 2 Habitat quality as measured by relevant metrics (e.g., acres of aquatic vegetation, mudflats for shorebirds) Performance Measure 3 Target species population metrics (e.g., relative abundance, reproductive success) Fish mortality Number of populations enhanced to a target level PA Fish & Boat Commission State Wildlife Grant Application Form 2015 TRACS Level 1 TRACS Level 2 5.15-Wildlife Management Areas Performance Measure 1 Number of Wildlife Management Areas Performance Measure 2 6-Land and Water Rights Acquisition and Protection 6.1-Land acquisition Number acres protected Number of SGCN in protected acres 6.2-Water rights acquisition Number of agreements Appropriate metric for protected water (e.g., millions of gallons/day, acre-feet). 6.3-Conservation area designation A functional Conservation Opportunity Area decision-support tool is anticipated by December 2018 6.4-Private lands agreements Number of agreements with private landowners Number of acres encompassed by agreements 7-Law Enforcement 7.1-Law enforcement Number of officers trained Number of enforcement incidents in response to specific reports of illegal harvest of SGCN or habitat destruction 8-Outreach 8.1Partner/stakeholde r engagement Number of meetings, workshops, conferences dedicated to the plan involving the partners, stakeholders and the public Number of meeting, workshop, and conference attendees 9-Planning 9.1-Land use planning Number of green infrastructure ordinances developed Number of Species Action (Management) plans developed Acres designated for conservation with SGCN 9.3-Species and habitat management planning 9.4-State Wildlife Action planning A completed comprehensive revision of the 2015 Pennsylvania Wildlife Action Plan will be completed by 09.30.2025 P a g e | 18 Number of Species Action (Management) plans implemented Performance Measure 3 Number of SGCN on properties with agreements Number of projects or plans develop and implemented in response outreach initiatives Number of Species Action (Management) plans completed PA Fish & Boat Commission TRACS Level 1 10-Species Reintroduction and Stocking TRACS Level 2 10.1-Native species restoration Performance Measure 1 Number of selfmaintaining species populations reestablished Stocked animal survival Performance Measure 2 Number of attempted reintroductions 11.1Environmental review Number of consultations Number of on-site visits 11.2-Technical assistance Number of consultations, landowners contacted Acres or miles of streams under habitat management guidance 10.2-Production and stocking for recreational purposes 11-Technical Assistance State Wildlife Grant Application Form 2015 P a g e | 19 Performance Measure 3 Stocked animals successfully reproducing young Number of SGCN element occurrences encompassed per environmental review Number of species or habitat management plans developed with partners