Pavilion/Park Reservation Application
Facility Requested:
Date of Event:
Function Name:
Event Time:
to
Describe type of Function (Family Picnic, Charity Walk, etc.):
Music?
 Yes  No
if yes:
 Home Stereo  DJ
(Only at pavilions Nelson #1 and Fairview #1)
(Must rent entire pavilion to play any music)
 Band/Live Performance
Entire Pavilion Rented (if available)?
Estimated Number of Guests:
Park Closed
 Yes  No
 Yes  No
***Keeps vehicles out only, not pedestrians. Must be approved by
Park District in advance.
(Park Closing fee of $425 will be required).
Food Provided?
 Yes  No if yes:  Cooked On Site/Pot-Luck  Catered/Food Vendor (Catering fee required, see on back)
 Yes  No if yes describe:
Other Entertainment?
(No personal/homeowner owned
inflatables)
Inflatable Games/Toys Used?
 Yes  No
if yes, Vendor Name:
(Must be from approved
Vendor)
Sports Fields Needed?
 Yes  No
if yes; field permit is required – Renter must call 429-3472 and talk to Tony Albertina to reserve field(s).
Athletic Activity? (tournament, race, competition or recreation) Describe:
Additional Picnic Tables needed?
Need Pavilion Setup Re-arranged?
 Yes  No if yes; quantity needed: __________
 Yes  No
Each pavilion has picnic tables present. If additional
tables are needed, there will be a $20.00/table fee
if yes: Please attach a description/diagram.
Additional Fee: Half pavilion = $225
Whole pavilion = $375
Renter’s Name:
Home Phone:
Day/Cell Phone:
Street Address:
City:
State:
Zip:
I understand and agree that the group I represent will abide by the policies stated on the back of
this application.
Renter’s Signature: ______________________________
Date: ____________________
PARK DISTRICT USE ONLY
Applications Approved:  Yes
 No
Inflatable Permit Approved:  Yes
 No
Music Permit Approved:  Yes
PARK CLOSED
 Yes
 No
 No
**Must be approved by Park
District
Approved By: __________________________________
Approved for:  Entire Facility
Paid:___________________
 Partial Facility
Date:___________________
Amount
PAVILION/PARK RENTAL RULES
 The renter of the pavilion must be present for the entire duration of the event and have the Pavilion/Park
Reservation Application with them.
 Political signs are not allowed on Park District property.
 Renters are only entitled to the area that they have rented. Tables will be marked, identifying who has reserved
each area. Other areas of the pavilion may be rented by other groups. If you experience problems at any time
during your reservation, please contact a Park Ranger at 424-1311.
 Renters are not to re-arrange or move the tables or benches. If a renter requires a special setup, this
must be noted on the back of the applications and will require an extra fee.
 Renters may not charge for admittance to events.
 Renters may not solicit services or sell food, merchandise, or goods on Park District property without prior
written approval from the Park District. Fees may apply.
 Restrooms will be unlocked by Park District Staff for Paid Reservations only. Park District Staff will be
in charge of unlocking and locking the restroom facilities when a reservation has ended. We take
reservations for the following pavilions only: Fairview #1, #2, #3 & DreamLand Lake, Nelson #1 & #2,
Garman, Kiwanis, Oak Grove, Sinawik, Hess & Mueller Parks. If restrooms are not unlocked for your
paid reservation, please contact a Park Ranger at 424-1311 for assistance.
 Smoking is prohibited in pavilions and restrooms and within 15 feet of pavilions and restroom entrances.
 Alcoholic beverages are not allowed on Park District property, without prior written Park District approval.
 Amplified sound/music is not allowed in the parks or pavilions without prior written Park District approval.
 Music permits will only be issued for the large pavilions at Nelson Park and Fairview Park. The party applying
for the music permit must have rented the entire pavilion in order to receive the music permit. (Refer to the
Music Permit page for additional information.)
 Music must be kept at a level so as not to interfere with other users of the park and no music may be played
after 8:00 PM, unless specifically authorized by the Park District. This level shall not exceed 75 decibels, on
the A scale, when measured within 25 feet from any sound amplification equipment. Failure to abide by this
guideline will result in the termination of the event.
 Motorized vehicles are not allowed on Park District property, other than designated roadways and parking lots.
Vehicles are not allowed to be parked on the grass or driven on the grass to unload equipment.
 Vehicles are not to be parked in fire lanes, pavilions or on pavilion aprons.
 Hayrides and wagon/trailer rides are not allowed on Park District property.
 Unlicensed electric and gas scooters are not allowed in the Parks.
 Tents that required staking are not allowed on Park District property without prior written Park District
approval. Popup tents are allowed.
 Inflatable games/toys must be commercial grade from an approved vendor (has insurance provided).
Homeowner or individual/personal owned inflatables are not allowed on Park District property.
 Portable toilets on Park District property must be approved by the Park District.
 At the discretion of the Park District, insurance may be required for certain events or from certain vendors. If
insurance is required, it must meet the Park District’s requirements and list the Park District as an additional
insured. A certificate of insurance must be provided to the Park District one week prior to the event showing
proof of coverage and the Park District as an additional insured.
 A refund will only be issued if the reservation is cancelled 2 weeks prior to the event (this includes any
reservation cancelled because of inclement weather conditions).
Catering/Food Vending Fee Schedule:
(Fee to be paid by renter)
Attendees
0-50
51-100
101-500
501+
Fee
$25
$50
$100
$200
Merchandise Vendor Fee = $25/rental
Additional Electricity Fee = $50/rental (if
available)
PARK CLOSING = $425 (MUST BE PRE-APPROVED BY PARK DISTRICT) **Keeps vehicles out only, not pedestrians.
MUSIC PERMIT GUIDELINES
Music permits will only be issued for the large pavilions at Nelson Park and Fairview Park. The party
applying for the music permit must have rented the entire pavilion in order to receive the music permit.
No musical events, other than those sponsored or supervised by the Decatur Park District, will be
permitted in neighborhood parks, without Park District approval.
1.
The application must describe the nature of the event, how the music will be provided and an
estimate of the number of people who will attend. The person or persons making the application
must sign the application, stating that they are responsible for the event and for compliance with
the ordinances and rental/music guidelines.
2.
The renter must be advised that any music be kept at a level so as not to interfere with other users
of the park and no music may be played after 8:00 PM, unless specifically authorized by the Park
District. This level shall not exceed 75 decibels, on the A scale, when measured within 25 feet
from any sound amplification equipment. Failure to abide by this guideline will result in the
termination of the event.
3.
It may be a precondition to the approval of the permit that the applicant provide evidence of
insurance in an amount deemed sufficient by the District.
4.
At the discretion of the District, a deposit may be required to provide for any damage or related
maintenance cost due to the use of the facility.
5.
Applicants securing a permit must be present at the event at all times and shall be responsible for
compliance with the terms under which the application has been granted.
6.
Depending on the size of the event, the renter may be required to hire off-duty Park Rangers.
7.
If any guidelines are violated during the musical event, the permit will be revoked, no music will
be permitted and the event will be terminated.