The University of Texas Rio Grande Valley
Office 365 Account
Transition Resources
How-to: Create the Official UTRGV
Email Signature in Outlook for
Windows
Office 365 Account Transition Resources
1
The University of Texas Rio Grande Valley
Setting up your UTRGV Email Signature
How to set up the Standard UTRGV Signature in Outlook
Please refer to the UTRGV Identity Manual Guide for guidelines concerning the
Proper Signature for All UTRGV Employees.
All UTRGV employees are required to use the standard UTRGV signature template
for emails sent from their UTRGV email account.
1. Open Outlook
2. On the Home tab, select New Email.
3. In The Message tab, under the Include group, click Signature, and then select
Signatures
4. Under Choose default signature, select your UTRGV Outlook account email that
will be associated with your Standard UTRGV signature.
Office 365 Account Transition Resources
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The University of Texas Rio Grande Valley
5. To create a new UTRGV Signature Click New and Name your New Signature
6. Then in the Edit Signature box, copy and paste “using source formatting” from
the email template at the end of these instructions.
7.
Be sure to click Save to ensure changes are saved.
Office 365 Account Transition Resources
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The University of Texas Rio Grande Valley
8. Once you have created your UTRGV Signature, in the New Messages box, select
your UTRGV Signature, to ensure that your UTRGV Signature is included in
outgoing messages.
9. To make sure your UTRGV Standard Signature is included in all your replies or
forwarded messages, in the Replies/Forwards list, select your UTRGV Standard
Signature. Click OK to close this window.
Template to Copy/Paste
THE UNIVERSITY OF TEXAS
RIO GRANDE VALLEY
UTRGV.EDU
Office 365 Account Transition Resources
<Name>
<Title>
<Department><,Division:Optional>
<Office Phone> • <Email Address@utrgv.edu>
Brownsville • Edinburg • Harlingen
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