DRAFT TEMPLATE AGENDA FOR FINAL EXAM BOARDS
FROM: [Name], Exam Board Chair
Apologies for absence may be emailed to the Secretary,
[firstname.lastname@lshtm.ac.uk]
BOARD OF EXAMINERS: MSc [Course name]
AGENDA
Date of Meeting:
Place of Meeting:
[Day, date/month/year] at [time]
[Room number], [Building]
1. APOLOGIES
To receive apologies for absence
2. MINUTES AND MATTERS ARISING
To note the Minutes of the previous meeting (approved by the Chair and circulated), and any
matters arising which remain pertinent.
PAPER A
3. REPORT ON CHAIR’S ACTION SINCE THE LAST MEETING
To note any grades or awards confirmed by Chair’s Action since the last meeting.
PAPER B
4. REVIEW AND CONFIRMATION OF GRADES
To review and confirm all grades relevant to making final awards to candidates, based on a
provisional grades list (‘Exam Board spreadsheet’) tabled by the Secretary.
TABLED PAPER
The Board should note:
a) Module grades previously confirmed through moderation
b) Previous review (moderation) of sample exams, projects and other assessed work by the
External Examiner(s)
c) Any relevant data on grade distributions
5. CONFIRMATION OF DEGREE AWARDS (under the credit scheme)
To confirm final degree awards to candidates, based on a progress and provisional outcomes list
(the same ‘Exam Board spreadsheet’ as above) tabled by the Secretary.
TABLED PAPER
The Board should note, discuss and agree, as applicable:
a) Degree passes
b) Distinction classifications
c) Borderline distinctions
d) Prize winners
Decisions must be made in line with the prescribed Award Scheme, as set out in the Exam
Board handbook. The Secretary will bring copies for the Chair, Deputy Chair and External
Examiner(s); other members of the Board should bring their own copy.
6. STUDENT PROGRESSION
To discuss the progression status of any candidates who have not yet qualified for the award they
are registered for, based on a progress and provisional outcomes list (the same ‘Exam Board
spreadsheet’ as above) tabled by the Secretary. TABLED PAPER
The Board should note, discuss and agree, as applicable:
a) Re-sit requirements
b) De-registration of candidates no longer eligible for the degree
c) Status of other continuing students, e.g. part-timers
Decisions should be made in line with the prescribed Award Scheme.
 The Board may make provisional recommendations for candidates who are due to have last
remaining grades confirmed ahead of the next Board meeting (e.g. if a project extension has
been granted), for grades and degree awards to be confirmed later by Chair’s action.
7. EXTERNAL EXAMINER REPORTS AND STAFF RESPONSES
To review External Examiners report(s) from the previous year.
PAPER C
To review the Chair of Board's report and action plan from the previous year.
PAPER D
Where relevant to the business of the Board, the Course Director's report and action plan from the
previous year may also be reviewed.
8. CONSIDERATION OF THE AWARD SCHEME FOR NEXT YEAR
To discuss and recommend any changes to the Award Scheme for future years, e.g. compulsory
modules to be counted in the GPA.
9. BOARD MEMBERSHIP FOR NEXT YEAR
To discuss and recommend the following year’s Board membership, including the role of Chair.
10. MEETING DATES FOR NEXT YEAR
To set a date for the next year’s final Board meeting (members should bring their diaries).
11. ANY OTHER BUSINESS
To consider any other business of which the Chair has been given notice at the beginning of the
meeting
[Initials of Secretary/Chair]
[Date of preparation of agenda]