Position:
Location:
Hours:
Supervisor:
Conference Program Associate - Contractual
Chicago, Illinois or by remote location
Half time position
Executive Director
I. Primary Duties and Responsibilities
Conference Preparation:
Provide overall coordination in formulating the annual conference program
Manage invitations, negotiations, and pre-conference preparation of speakers
Assist in preparing conference confirmation mailings including families participating in youth
programs
Facilitate requests for housing assistance.
Coordinate and schedule all caucus requests
Manage requests for scholarship/financial aid
Administration:
Create a process for evaluating conference and sharing evaluation data with CTA staff and leadership
Request, collect, and assemble relevant data to be used in conference related publications
Manage post-conference administrative details
Annual Conference Responsibilities:
Staff and manage Call To Action’s Conference Information Center that greets speakers, presenters,
connects media with CTA’s Director of Communications, responds to conference attendee questions &
needs, etc.
Coordinate assignments for conference aids and volunteers.
II. Qualifications/Essential skills
-
Positive attitude and sense of humor.
Familiarity with conference/convention planning and logistics
Knowledge of Catholic Church and experience within progressive religious activities.
Ability to work in a team environment, collaborate with others, ability to build positive relationships.
Excellent PC skills with thorough knowledge of MS Office and Filemaker Pro. Additional software
knowledge preferred.
Excellent oral and written communication skills.
Above average organization and time management skills.
Ability to meet deadlines.
Willingness to readily assume additional and new responsibilities as appropriate.
Ability to handle confidential or sensitive information or issues.
College degree, Bachelors degree preferred.