ATTACHMENT C
OSPI Annual Private School Timeline
Month
December
OSPI Responsibilities
OSPI Title I/LAP and Consolidated Program Review
(CPR) office sends bulletin to private school
administrators and school district administrators regarding
Private School Participation in Federal Programs (Intent to
Participate) form. This includes:
 Instructions for completing the electronic Intent to
Participate form online.
 Federal Programs descriptions.
 USDA Child Nutrition program Income Guidelines.
School District Responsibilities
Private School Responsibilities
On-going consultation for current school year
continues.
OSPI Title I/LAP & Consolidated Program Review office
sends bulletin to school district administrators regarding
Private Participation (Intent to Participate) responsibilities.
This includes:
 Instructions for access to Private School
Participation in Federal Programs data.
 Contact Log on the Education Data System (EDS).
January
OSPI Title I/LAP and CPR office hosts a webinar training
regarding the Private School Participation in Federal
Programs (Intent to Participate) process January 21,
2016.
On-going consultation for current school year
continues.
Private schools contact OSPI Private Education
office to update current contact information, if
needed.
February
Private School Participation in Federal Programs (Intent to
Participate) application on EDS opens February 5, 2016.
Districts follow-up on Intent to Participate:
 Contact private schools to schedule
consultation meetings.
 Timely and meaningful consultation begins
between districts and private schools with
those private schools who have filled out the
Intent to Participate.
All approved,* non-profit elementary and
secondary private schools submit electronic
Intent to Participate form, applying to participate
in federal programs services or indicating they
do not wish to participate.
(*Approved by the State Board of Education
(SBE) the previous July with certain exceptions
approved in September.)
All approved, non-profit private schools meet
with districts for consultation.
March
Timely and meaningful consultation continues
between districts and private schools.
Contact district if the district has not scheduled
consultation meetings.
Contact private schools that have not yet
submitted the Intent to Participate form and fill
out the contact log in the Intent to Participate
system.
Continue meeting with districts for consultation.
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Month
April
OSPI Responsibilities
Email reminders via iGrants to all district
administrators of private school Intent to Participate
submittal deadline.
School District Responsibilities
Contact Log completed online.
Timely and meaningful consultation continues
between districts and private schools.
Private School Responsibilities
Access to Intent to Participate locked to
private schools on April 22, 2016.
Continue meeting with districts for consultation.
Intent to Participate System CLOSES April 22, 2016.
District in collaboration with the private school
begins to plan for the upcoming year.
Private school approval applications sent to
OSPI’s Department of Private Education for
review.
OSPI sends enrollment report to Apportionment to
determine allocations.
Timely and meaningful consultation continues
between districts and private schools.
Private school approval applications sent to
OSPI’s Department of Private Education for
review.
Annual private school approval applications continue to be
reviewed. Schools in compliance will be recommended for
approval by the SBE.
District in collaboration with the private school
begins to plan for the upcoming year
Annual private school approval applications continue to be
reviewed. Schools in compliance will be recommended for
approval by the SBE.
Timely and meaningful consultation continues
between districts and private schools.
Private Education Office
Annual private school approval memorandum with
electronic access instructions emailed/mailed to private
schools from OSPI Private Education office.
Private Education Office
Annual private school approval applications reviewed.
Schools in compliance will be recommended for approval
by the SBE.
May
June
Private school approval applications sent to
OSPI’s Department of Private Education for
review.
District in collaboration with the private school
begins to plan for the upcoming year
July
SBE meeting for approval of annual applications.
August
Approval certificates sent to private schools by the
Private Education Office.
Private schools must be approved in order to
receive services for the upcoming school year.
Districts submit their applications for funding to the ESEA
and CTE offices.
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Month
September
OSPI Responsibilities
Private Education Office
Enrollment and Personnel Reporting forms and
instructions emailed/mailed to private schools.
Second group of approvals of private schools.
School District Responsibilities
District contacts private schools for ongoing
consultation regarding services.
Services for private school students begin at the
same time as public school students.
Private School Responsibilities
Federal programs services begin based on
consultation (must be an approved private
school).
Private schools begin completing Enrollment and
Personnel Reporting forms.
Districts continue to make application for funds to the
federal programs and CTE offices.
October
November
Approval certifications sent to private schools.
District contacts private schools for ongoing
consultation regarding services–as needed.
Private School Enrollment/Personnel Report
forms (SPI P-105) submitted electronically to
OSPI.
District contacts private schools for ongoing
consultation regarding services–as needed.
Review of plan developed during consultation in
the spring. Revise as needed.
Private School Enrollment/Personnel
Information due to OSPI.
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