Registrar and HFL Liaison
This position works closely with the Senior Football Operations Manager to ensure all
responsibilities listed are carried out.
Objectives

To ensure all players from U13 Junior team through to A Grade are registered or transferred in accordance with the
league rules and regulations.
Responsibilities
Relationships
 Works closely with the Senior Football Operations Manager
 Liaises with the Club Secretary and Treasurer
 Liaises with the HFL. (email: hflinc@bigpond.com Phone: Sam Stanbury, Secretary, Hills Football League Inc, Ph
8398-2524 M 0407 182 321, 27 Alexandrina Road, Mt Barker, 5250 South Australia)
 Liaises with Team Managers
 Liaises with all club members
Accountability

Reports to Senior Football Operations Manager and General Committee
Timetable for position responsibilities:
Timings
Task
Liaise with
November
Volunteer to position – work with Senior Football Operations
Manager and Club Coaches re players list requiring managing
HFL regarding HFL requirements for
player management
December
Assists at Meeting of new Committee. Discuss1. the agenda for the financial year
2. Forecast budget for season
3. Senior Football Operations
4. U13-U17 football Operations
5. Sponsorship
Work with the

Vice President (players needed and transfers)

A & B Grade coaches

Coaches and Team managers u13-U17.5)
All Committee
A&B Coaches/Team managers
A&B grade players
Sports Medicine / Head Trainer
JOB DESCRIPTIONS
 Obtain a copy of the current Hills Football League Football Directory for the year that lists the contact details of the HFL
and Clubs for reference as needed (from HFL Internet site www.hillsfootballleague.sportingpulse.net)
 Obtain a copy of the HFL Constitution and HFL By-laws that manage Player registration requirements (from HFL
Internet site www.hillsfootballleague.sportingpulse.net) and
o Register all new players within the league guidelines
o Register copy of injury reports as needed during season
o Process insurance claims as needed during season
 To follow up with Team Managers of all junior teams prior to season commencing, provide guidance and ensure players
are registered and able to play.
 Security of all teams players votes
 Number of games played by player
 Follow up with Treasurer on outstanding fees for A & B Grade players (Junior Teams are followed up by their Team
managers)
 Pass onto club Secretary all player contact details for A & B Grade players to ensure club database is always accurate
(Junior Teams are followed up by their Team managers).
 Ensure attends the monthly HFL Senior Football meetings, and provide advice to the Senior Football Operations
Manager of pertinent HFL matters for the monthly Club Committee meetings.
Timings
Task
Liaise with
January
Attend all Committee Meetings as needed by Senior Football
Operations Manager

reporting of portfolio facts to the Senior Football
Operations Manager

liaise with Vice President for support

Liaise with club members and players

Permits/registration of new players
Committee
A&B Coaches/Team managers
A&B grade players
U13-U15 Coaches/Team managers re
players for permits /transfers
HFL
February
Attend all Committee Meetings as needed

reporting of portfolio facts to Senior Football Operations
Manager

liaise with Vice President for support
Liaise with club members and players

Finalise Permits/registration of new A&B grade players

Liaise with Coaches/Team managers U13’s above re
applicable player permits/transfers

Attend HFL Football meetings

Develop a roster for A Grade matches for Time-keeper
and Scoreboard (home games)

Work with Team manager and Coach of U17.5 and
develop roster of u17 players and parents to undertake
Time-keeper, goal umpire, boundary umpire and for
home games a scoreboard operator for B Grade matches
at all venues

Liaises with Sturt FC Development Coordinator re players
for Junior Development squads
Attend all Committee Meetings as needed

reporting of portfolio facts to Senior Football Operations
Manager

liaise with Vice President for support
Liaise with club members and players

Any more Permits/registration of new A&B grade players

Assist Coaches/Team managers U13’s above to finalise
applicable player permits/transfers

Attend HFL Football meetings
Attend all Committee Meetings as needed

reporting of portfolio facts to Senior Football Operations
Manager

liaise with Vice President for support

Liaise with club members and players

Attend HFL Football meetings
Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team
Managers
Sturt Football Club
May
Attend all Committee Meetings as needed

reporting of portfolio facts to Senior Football Operations
Manager

liaise with Vice President for support

Liaise with club members and players

Attend HFL Football meetings
Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team
Managers
June
Attend all Committee Meetings as needed

reporting of portfolio facts to Senior Football Operations
Manager

liaise with Vice President for support

Liaise with club members and players

Attend HFL Football meetings
Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team
Managers
July
Attend all Committee Meetings as needed

reporting of portfolio facts to Senior Football Operations
Manager

liaise with Vice President for support

Liaise with club members and players

Attend HFL Football meetings
Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team
Managers
August
Attend all Committee Meetings as needed
Committee
March
April
Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team
Managers
Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team
Managers
Timings
Task

Liaise with
reporting of portfolio facts to Senior Football Operations
Manager
liaise with Vice President for support
Liaise with club members and players
Attend HFL Football meetings
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team
Managers
September
Attend all Committee Meetings as needed

reporting of portfolio facts to Senior Football Operations
Manager

liaise with Vice President for support

Liaise with club members and players

Attend HFL Football meetings
Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team
Managers
October
Attend all Committee Meetings as needed

reporting of portfolio facts to Senior Football Operations
Manager

liaise with Vice President for support

Liaise with club members and players

Attend HFL Football meetings
Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team
Managers



October Debrief Report
Prepare Report to give to Senior Football Operations Manager
on this Portfolio for November Annual General meeting