APPLICATION TO THE OPEN ACCESS FUND
I. Applicant’s Personal Details
Name
Faculty/Department
REF UoA
Email
Telephone
II. Details of Proposed Publication
Applicant’s Role
Title of Publication
Journal
Hybrid model?
YES
NO
III. Details of Research Funding
External research funding
YES
NO
Publisher
Article Processing Charge
Funder(s)
Grant title(s)
Grant reference no(s)
Value of grant(s)
Proportion funded
IV. Details of Collaborators
Name
Faculty/Department
Institution
Name
Faculty/Department
Institution
V. Rationale
VI. Other information
Applicant’s signature:
Date:
VII. Faculty Support
Director of Research’s signature:
Date:
VIII. Office Use Only
Colleague REF eligible?
YES
NO
Application approved?
YES
NO
Explanation if not
Submission details
Publication details
ARRO upload
APPLICATION TO THE OPEN ACCESS FUND: NOTES FOR GUIDANCE
I. Applicant’s Details
Enter your name, Faculty/Department (or Research Institute, as applicable), and
email/telephone contact details, so you can be reached if there are any queries.
REF UoA should either be the unit of assessment to which you were submitted in REF 2014,
if applicable; or the UoA to which your work is a best fit, if you were not. Please note that
applicants to this scheme should be eligible for submission to the REF.
II. Details of proposed publication
Provide the (working) title of the output you seek publication support for, and details of the
journal and publisher to which you wish to submit. If the journal uses a ‘hybrid’ model, i.e.
offering authors the choice of paying for immediate open access or publishing the output on a
pay-to-view basis, please tick here. Indicate your role in the output (e.g. first author, second
author, corresponding author) and the Article Processing Charge (APC) levied by the
publisher.
Please note that normally we would expect the publisher to allow the deposit of a copy of the
published output in ARRO, subject to copyright.
III. Details of research funding
Indicate if the research reported was supported by external research funding; the funder(s),
title(s), reference number(s) and value(s) of the grant(s) connected. You should also indicate
the proportion of the research reported funded by the external funder(s)/grant(s), in your
estimation.
IV. Details of collaborators
Provide details of your collaborators/co-authors. If there are more than two co-authors, please
add extra lines. If there are a very large number of co-authors, you may enter the main
collaborators and a brief explanation under section VI. Please note that collaborating
institutions are usually expected to contribute to the cost of publication, the presumption being
that if we have paid for the first publication arising from a collaboration, the collaborating
partners would be expected to pay for subsequent publications until it was once again our turn
to do so.
V. Rationale
Explain briefly why this output should be made available via ‘Gold’ route Open Access. You
may wish to take your Faculty/Departmental strategic plan for research and the next REF into
account. Your rationale must include, where applicable, specific explanation that other
sources of funding (e.g. from research funders and collaborating institutions) have been
explored, and confirmation that no other sources of funding are available. If your chosen
publisher/journal operates a ‘hybrid’ model allowing both ‘green’ (free, but with an embargo)
and ‘gold’ (paid) open access routes, it is particularly important to explain why you have
chosen gold, clearly identifying the benefits that will be realised by paying for immediate open
access publication. The presumption is that ‘green’ should be chosen unless there is a strong
case for ‘gold’.
VI. Other details
If there is any further information of which you are aware that may be of use, enter it here.
This may include additional detail in support of sections I-V, or other instruction, e.g. if
publishers have a membership scheme which offer discounts to member institutions, etc.
NOW PLEASE SIGN AND DATE THIS FORM AND PASS IT AND THE OUTPUT TO YOUR
FACULTY DIRECTOR OF RESEARCH, COPYING IN THE OPEN ACCESS
ADMINISTRATOR AT openaccess@anglia.ac.uk. Circulation by email is preferable;
documentation sent from your official Anglia Ruskin email address will be treated as ‘signed’
if you are unable to provide an electronic signature. If you have any questions, please contact
the Open Access Administrator.
VII. Faculty Support
The Director of Research (or equivalent) should provide or withhold the Faculty’s support for
publication of the output via Gold Route open access. In making their decision the Director of
Research (or equivalent) is asked to review all of the information provided by the applicant,
including the rationale for publication, and the output itself. Consideration should be given to
the Faculty’s strategic plan for research and submission to the next REF, the colleague’s
eligibility for submission to the next REF, and the expectation of the likely REF quality rating
for the output. Please explain the reason for the decision clearly.
NOW PLEASE SIGN AND DATE THIS FORM AND PASS IT AND THE OUTPUT TO THE
OPEN ACCESS FUND ADMINISTRATOR at openaccess@anglia.ac.uk. If you have any
questions, please contact the Open Access Administrator by email or on extension 4305.
Please note that authors should not submit their proposed output to their prospective publisher
until after Open Access Fund support has been approved. Authors will be contacted by the
Open Access Administrator as soon as possible after a decision has been taken. Typically
during the submission process the submitting author is asked to commit to payment if their
output is accepted. The publisher will then send an invoice for payment or instructions for
online payment on acceptance of the paper. Payment correspondence should be sent to
openaccess@anglia.ac.uk or:
Open Access Administrator
Research, Development & Commercial Services
Anglia Ruskin University
Bishop Hall Lane
Chelmsford
CM1 1SQ
If it is possible to ask the Open Access Administrator to pay directly with a corporate card,
please do so. Authors should not normally settle any payments themselves.
Please see the Policy on Support for Open Access Publishing and the Open Access web
pages at http://web.anglia.ac.uk/anet/rdcs/research/openaccess.phtml, including FAQs, for
further information.
ARU Open Access Fund Application Form v.1.3 [October 2015]