Andie Shaw Events
Table of contents
All about Andie……………………………………… p.2
Q&A …………………………………………………..p.3
The first meeting………………………………………p.4
Additional Info…………………………………………p.5
Packing and pricing…………………………………….p.6
Bridal profile form……………………………………..p.9
Sample bridal party checklist………………………….p.11
Texas Marriage License Requirements……………….p.13
Day of Contract………………………………………...p.14
Essay…………………………………………………….p.16
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Meet Andie
Andie is the Owner
and creator of Andie
Shaw events. She is a
Texas native living in
the Dallas-Fort Worth
area.
Andie has a passion
for the industry and
has four years
experience working
for wedding venues in
the local area. She is
in the process of
becoming a certified
event and wedding
[OUR MISSION]
“ACHIEVING EXCELLENCE AND
EXCEEDING ALL CLIENTS
EXPECTATIONS THROUGH EVERY
EVENT.”
planner and plans t
own her own
business.
Andie has a heart for
making every event
extraordinary and
unique to the
customer.
“All it takes is faith
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and trust, and a little
bit of pixie dust.”
Q&A With Andie
How long have you been in the industry?
I have been in the wedding and event planning business since 2011, working at different
wedding venues across DFW. I have been building relationships with vendors and perfecting my
customer service skills. Currently, I am working on my wedding and event planning certification
to own my own business and plan every aspect of an event.
How many events have you done?
I have done anywhere over 80 weddings as a day of coordinator. I have enjoyed running the
ceremonies and working directly with the bride and groom.
Can you give an example of when you had to be a quick-thinker and avert a
disaster during a wedding or event that you planned?
The Shelton wedding comes to mind. It was fifteen minutes before the ceremony was to begin
and the flowers still had not arrived. The bride was extremely upset and frantic. Our wedding
venue always keeps small bouquets of flowers around the entrance so I grabbed all the flowers
from their vases and used a ribbon from the flower girls hair to make a small bouquet for the
bride. The bridesmaids each carried a single rose down the aisle. It was not what the bride had
imagined for her day, but I assured her that when she looks back at pictures the flowers they
were holding would be the last thing on her mind. The ceremony went off without a hitch and the
flowers arrived at the end of her ceremony. We were able to switch out the flowers and the bride
was extremely grateful.
What is your favorite event you have done?
Although I was working at a wedding venue at the time, I was contracted out of the DFW area
for a wedding with my day of package. The bride’s coordinator had cancelled last minute and I
was happy to step right in. The wedding was at beautiful historic home and the ceremony went
on beautifully. Once the reception rolled around, I was informed by the maid of honor that the
best man didn’t know he was to give a toast. I found myself helping the best man write his
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speech twenty minutes before it was time to give the toast. I live for moments that I can help
divert a disaster and keep the bride happy. This wedding has become a very memorable one for
me.
The first meeting
When booking with Andie Shaw Events, you will first have a meeting
at our office space located in Downtown Fort Worth. We will g o over
your vision for your wedding/event and look at our packages and
pricing and see if we will be a good fit for each other.
If we both would like to move forward, we will begin to discuss
the contract in detail and pick the package you would like to go
with. Once the contract is signed, we will set up another meeting to
get the details and go over every aspect of your event.
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Additional Information
 If a package we offer doesn’t completely meet your needs, we
are happy to work with you and alter a package to best suit
you.
 To best grasp what our clients are looking for we have you fill
out a profile form and include a bridal checklist for your
personal use. We offer marriage license information and a
detailed vendors list along with many others to make your
experience as carefree as possible!
 Andie Shaw Events not only does weddings, but any variety of
events big or small. Engagement parties, baby showers,
anniversary parties, birthdays, family reunions, corporate
events and much more!
 At Andie Shaw events we have the best staff that is completely
dedicated to each client and making sure all needs are met
fully. Our planners go above and beyond to ensure your event
is as special and unique as possible.
 Follow us on social media to stay up to date!
Facebook- facebook.com/AndieShawEvents
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Twitter- AndieShawEventsxo
Instagram- EventsAndieShaw
For our monthly newsletter sign up on our website –
Andieshawevents.com
Packaging and Pricing
The Rose package:
Day of services- 500$
 Free one-hour consultation for all couples
 Follow-up on all deliveries to ensure they are on time
 Assist the bridal party in getting ready, and ensure everyone is aware of their
roles, cues, etc.
 Ensure decorations and details are in place at the ceremony reception sites
 Ensure marriage license and rings are present for the ceremony
 Transfer of ceremony decorations to the reception site
 Provide a wedding day emergency kit
 Ensure the events continue to flow according to pre-arranged itinerary
 Assist the bride with the bustle, veil, and other attire difficulties
 Assist with unexpected situations- vendor no shows, missing items, etc.
 Ensure the bride and groom has a chance to eat and drink.
 Assistance with cake cutting and serving.
 Assistance with clean-up and monitoring security of gifts
 Manage overall details so everyone enjoys their special day
The Orchid Package: Wedding blueprint only150$
 Prepare and estimated budget
 Outline and guide the couple
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The Daisy Package: Destination Wedding
Packages – 500+
 Andie Shaw Events knowledge of incredible ceremony locations such
as beautiful outdoor spaces, breathtaking views and sunsets, historic
homes and island weddings offer unique locations for your
ceremonies.
The lilac Package:
Wedding consultaion-700$
The perfect package for those needing full assistance with their
plans, but not wedding day directing
 Twelve hours of consultation for planning
 Free folder of vendor questions, timeline guides, and slots for other
information
 Vendor referrals and contract revisions
 Assistance with developing the wedding day itinerary
 Unlimited email and telephone questions
 Free wedding style consultation
The Forget-Me-Knot- package:
Wedding
coordination package- 1000-1500$
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Includes all the details of the Lilac wedding consultation package
Coordinator assistance at the ceremony rehearsal
Coordinator services on the wedding day for a maximum of 12 hours
Complete wedding emergency kit
Management of wedding day itinerary, vendors, and wedding party
$250.00 deposit at signing of contract with balance due on wedding day
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The Iris Package:
Fees to be determined
during consultation
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Scheduling appointments and site inspections with vendors
Creating and typing itinerary
Securing fees and costs
Accompany bride and groom to appointments and site inspections
 Negotiate vendor contracts and secure deposits
 Couple will receive price lists and information packets for all
vendors
 One week prior- Confirm all vendor arrangements and ensure no
last minute problems with their responsibilities
 Three days prior- Prepare ceremony outline order of procession
and recession including song lists. Coordinate details of ceremony
rehearsal and explain responsibilities to ushers, maid of honor, and
best man
 One hour prior- A coordinator will arrive at your ceremony to
direct your guests and your ceremony on the day of your wedding.
Your coordinator will be assisting you in with any request you may
have.
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Wedding Emergency Package:
 Provision of as little or as much consulting and coordinating assistance
required
 Personal management of wedding day itinerary, vendors, and the bride and
groom
 Packages customized to suit needs including last-minute changes to the plan
Bridal Profile Form
Date:
______
______
Name: ________________________________________________
Date of
Event: ___________________________
Location of Event:
_____________________________________________________________________
Do you have a specific theme you wish to achieve for your wedding?
________________________________________________________________________
_____________________________
Have you chosen any colors?
________________________________________________________________________
_____________________________
Do you prefer a sit-down dinner or buffet style?
________________________________________________________________________
_____________________________
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What experience do you want your guests to take
away?__________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
_____________________
Describe your selves as a couple. What are some things you like to do together?
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
____________________________________________
How many guests are you planning on inviting?
________________________________________________________________________
________________________________________________________________________
How many is in the bridal party?
________________________________________________________________________
________________________________________________________________________
Things I absolutely need:
______________________________________________________________________
______________________________________________________________________
Things I absolutely don’t want:
________________________________________________________________
______________________________________________________________________
What other information would you like for us to know?
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
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________________________________________________________________________
________________________________________________________________________
____________________________________________
Bridal Party Checklist Sample
Maid or Matron of honor
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Throw the bridal shower
Helping with choosing the bridesmaid dresses
Addressing invitations and favors
Supervising the attendants for fittings and rehearsals
Holds the grooms ring at the ceremony
Holding the brides bouquet at the ceremony
Helping to reduce the brides stress
Gives the second toast at the reception
The Best Man
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Planning the bachelor party
Attending rehearsal dinner’
Getting the groom to the ceremony on time
Delivering the payment to the clergy
Holding the brides wedding ring
Coordinating the ushers
Offering the first toast to the bride and groom
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 Decorating the newlyweds car and readying it for t he bride and
groom after the reception
The Bridesmaids
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Help with the bridal shower
Plan the bachelorette party
Attend rehearsal dinner
Help pick out the brides gown
Help bride with any last minute details
Keeps the dance floor going by encouraging dancing!
The Groomsmen
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Plan the bachelor party
Provide support to the groom on his big day
Attend rehearsal dinner
Keeps the dance floor going by encouraging dancing!
The Flower Girl
 Attend rehearsal dinner
 Throw pedals down the aisle
 Stand by the maid of honor during ceremony
The Ring Bearer
 Attend rehearsal dinner
 Walks down the aisle before the flower girl
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 Stands by the best man during ceremony
Mother of the Bride
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Choose mother of the bride dress bride agrees with
Attend bridal shower and rehearsal dinner
Emotionally support the bride
Help with wedding details
Attend bridal fittings
Father of the Bride
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Traditionally pays for the wedding costs
Helps bride with booking and payment of vendors
Walks bride down the aisle and gives her away
Father- daughter dance at the reception
Mother and Father of the Groom
 Traditionally pays and plans for the rehearsal dinner
 Traditionally pays for honeymoon
 Mother-son dance at the reception
TEXAS MARRIAGE LISCENCE REQUIREMENTS
 Issuing a marriage license is the duty of the County Clerk and can be
obtained in any county in Texas.
 A marriage license issued in Texas is valid for a wedding ceremony held in
any Texas county
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Waiting Period:72 hours
License Validity time:90 days
Blood test: Not required
If a marriage ceremony has not been conducted before the 90th day after the
date the license is issued, the marriage license expires.
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Both parties must appear before the county clerk;
Submit proof of identity and age;
Provide information applicable to each person for which space is provided
Mark the appropriate boxes provided in the application and;
Take the oath printed on the application and sign before the county clerk.
The cost of a marriage license is $81.00 cash.
After you have purchased your marriage license you must select an
authorized officiate to perform the ceremony, and wait the appropriate 72hours before the ceremony take place to get married; unless both parties
have completed and obtained a Twogether in Texas premarital education
class, or is a member of the armed forces of the United States and are on
active duty.
Day of Contract
Today’s Date:
Bride’s name: _________________________________________________ Contact Phone Number:
Grooms name: ________________________________________________ Contact Phone Number:
Event name: _____________________________________
Event Location:
Start Time: __________________
Break-down services needed? :
End Time: __________________
Services:
 The Rose Package includes a free one-hour consultation. The
consultant will follow-up on all deliveries to ensure they are on time to your
venue, assist the bridal party in getting ready, and ensure everyone is aware
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of their roles, cues, etc. The consultant will ensure decorations and details
are in place at the ceremony reception sites and ensure marriage license and
rings are present for the ceremony. The transfer of ceremony decorations to
the reception site, a wedding day emergency kit, ensuring the events
continue to flow according to pre-arranged itinerary will be provided. Our
consultant will assist the bride with her attire and any unexpected situations
that may arise. Overall details will be managed to ensure everyone enjoys
the special day!
Cancelation: If you cancel the services of Andie Shaw events
72 hours prior to the event, 50 percent of the deposit will be
held as late cancelation fee.
 Upon signing this contract, 50% of the Rose Package (250.00) is
due. I understand I am hiring Andie Shaw events day-of services in
the Rose Package. I understand that the total fee is 500.00 and the
remainder must be paid on the day of the event.
Bride: X___________________________________________________
Date:
_______________________________________________
Groom: X__________________________________________________
Coordinator________________________________
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Essay
At Andie Shaw events, we strive to have educated and qualified event planners that
strive to meet every need of the client. As we continue to grow our services, we are not focusing
only on weddings. Everything from corporate events to baby showers and anniversary parties are
offered. Our ideal client when booking a wedding, is a budget of 20,000 plus. We market to the
DFW brides by attending bridal shows regularly and updating on Facebook, Twitter, Pinterest,
and Instagram. Clients can sign up for our newsletter and learn about our upcoming specials and
events.
The vision I have for Andie Shaw Events is continuing to grow and hire on event
coordinators that assist in the advancement and getting clients booked regularly. I foresee this
company growing with the competitive pricing and packages offered, and the constant presence
at the bridal shows.
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