NSAY Meeting Minutes
Date and Time of Meeting: Friday November 13, 2015 @ 1200hrs
Location: HNES B027
I.
Call to Order
This meeting was called to order at 1200, chaired by Dona Thomas.
II.
Roll Call
Dona Thomas, Ashley Ahuja, Dan Wang, Hilary Lau, Nhi Nguyen, Ashileen D, Shannon
Casper
Regrets
Michelle Torres, Mohsin Khan, Suzy Kim, Amanda Fountain, Laura Moreton, Michelle
Torres, Liana Miranda, Emily Woods, Brandon Parker, Misbah M, Andriy P, and Aaron
Antonio
III.
IV.
Confirmation of Minutes from (September 29, 2015)
V.
Announcements
I. Treasurer’s Report
VI.
Old Business
1. (Topic, copy tables from business here)
Presenter: Dona
Description: Past events
Discussion: September (Tequila Jacks), October (CNSA CIBC Run and Regional Nursing
Conference), November (CN Tower climb)
Action Items: Announcements and overview of the past events. No action required.
2.
Presenter: Ashley
Description: CNSA Update
Discussion: Bake Sale for Movember. CNSA raised $214 dollars from their healthy bake
sale
Action Items: No action required
VII.
New Business
1.
Presenter: Michelle/Dona
Description: I've received ample feedback from new students that they would very much
like to get involved with NSAY, e.g. volunteering and general membership. I would like
the team to discuss with Emily the option of bringing back the Outreach Committee. This
committee was very popular in past years, essentially it is a group of students who get
together to plan outreach activities like feed the homeless, charity fundraising, etc. This
would allow students to get involved in leadership and gain volunteer experience and
ideally help relieve some of the workload of the Outreach Coordinator. Any other ideas
for committees or ways to increase student involvement are welcome.
Discussion: Emily was not present for the meeting
Action Items: We will revisit this for the next meeting. Dona and Michelle will talk to
Emily about this and other possible events in the year for next term.
2.
Presenter: Michelle/Dona
Description: Some of the York alumni have approached SON about hosting an NCLEX
workshop for current students. They would like to let students know about the resources
available for studying, their recommendations, and tips for writing the test. SON
redirected this to the executives to organize. The alumni have asked NSAY to provide
availability for this workshop to take place sometime next semester.
Discussion: Have an NCLEX event sometime in February 2016 for all nursing students
because we will all be writing it eventually. We will have it as a Q and A session and
workshop with past students who wrote the NCLEX. CNSA has contacts for NCLEX
resources. There are some concerns to what types of questions that alumni can answer as
they had sign a confidentiality form before they wrote it. Space will be limited to (50) and
start open it up for students to attend.
Action Items: NSAY needs to start applying for funding and start booking room for these.
Dona has already been in contact UWorld. CNSA has 25% off for Lippincott and
Elsevier.
Dona/Michelle should contact the interested York Alumni students to see what type of
content will be discussed and see if this would be helpful for students.
Dona will have a meeting with Monica to discuss further details to how this would work.
3.
Presenter: Michelle/Dona
Description: Town Hall meeting.
Discussion: We may not have one this semester. We need more exec members to be
present to plan this. May revisit this for next semester.
Action Items: One executive member who is really interested should lead this project and
the team will help out with it.
4.
Presenter: Michelle/Dona
Description: Nursing Sweaters and Tshirts
Discussion: We may order sweaters for the nursing class and executive members.
Brandon has connections to this but are there any other exec members that have
connections to get nursing sweaters?
The people present at the meeting have decided on having stitched sweaters in a black
colour. We will have 2 options (zipper or pullover)
We should also have T-shirts for NSAY Exec. Dona has one connection at a Jane/Wilson
mall for T-shirts
Action Items:
Contact Brandon, have Brandon report back with this before the next meeting and
semester.
Find a new company and get a quote for sweaters.
Dona will contact Tshirts for the exec members with our position and NSAY on it
5.
Presenter: Michelle/Dona
Description: Feed the Homeless
Discussion: NSAY exec members feed the homeless on Saturday, November 21, 2015.
We will make sandwiches and bring clothes and donations to feed the homeless
downtown. This could be our team building event. This event will only be for NSAY
exec members.
Action Items: Contact Emily for more information and we will meet at 11 am at Emily’s
place.
6.
Presenter: Michelle/Dona
Description: Christmas Food Drive
Discussion: Christmas food drive will end on November 27th.
Action Items: Class reps, please let our class know about our Christmas food drive.
7.
Presenter: Ashley Ahuja, Dona, Shannyn
Description: National Nursing Students’ Week
Discussion: The theme is self-care. There will be care kits with 100 kits made that will
include pens, badge holders, headphone huggers, and candy. Posters will be printed out
next week.
Monday: Yoga and Meditation class with YFS (Monday Nov 16th)
Tuesday: Nov 17th painting session for mental health with Active minds from 530830pm in Fine Arts Building room 340
Wednesday: Scrub day where students are encouraged to wear their scrubs for school,
#NNSW2015, #yorkunursing
Thursday: Food social in the nursing office. We need funding for this to buy a fruit
platter or veggie platter
Throughout the week: we will have quotes throughout the nursing building.
Action Items: Remind Amanda to update pages for these events each day of the week
Dona will go to different classes and take pictures of people wearing scrubs on
Wednesday. People who wear scrubs will get tiny prizes of badge holders, pens or candy.
Ashley to come up with the weeks’ plan so class reps can send this information to
professors in the poster and give it to Amanda for social media/website.
Suzy, Michelle and Dona need to set up a poll for funding for food on Thursday. A
Facebook poll will be put up.
Each exec member should think of 3 motivational quotes for the week. These quotes can
be put up in the office and around the nursing building. Do not post them up this
weekend, as this is when York staff take off old posting. You may start sticking them up
on Monday and throughout the week.
8.
Presenter: Everyone
Description: Merging all the social media accounts
Discussion: We should merge all of the social media groups since we have so many and
we can’t get people to figure out if NSAY is separate from YUNSMP and CNSA. If we
merge it to say: NSAY/YUNSMP/CNSA
Action Items: We need to hold an urgent meeting in the next 3 weeks with everyone
present, to pass the motion.
9.
Presenter: Everyone
Description: Nursing/Engineering Gala, or Nursing social gala
Discussion: Do we want to hold a small gala for next semester? We need a planning
committee for this if we make it an event. Nursing/engineering gala will not go through
this semester as the engineers have not replied.
Action Items: We need to hold an urgent meeting in the next 3 weeks with everyone
present, to pass the motion.
10.
Presenter: Everyone
Description: Future events
Discussion:
December events: Tuesday, December 22, 2015: Skating event at Nathan Phillips Square
(Exec team building) but also a nursing event, open dinner for everyone after skating.
January: Welcome back (Hilary and Dan)
February: One Match (Emily)
Action Items: We need to hold an urgent meeting in the next 3 weeks with everyone
present, to pass the motion.
-For skating event, please invite all your friends. We will have a poll for the top 3
restaurants to go to after skating.
11.
Presenter: Everyone
Description: Meet your NSAY exec board
Discussion:
We need to get people’s pictures for the board.
Action Items: Amanda will make the board and will take each person’s picture on
Facebook to make the board. New exec members may choose to send their pictures to
Nhi on Facebook or through email. She will then forward this to Amanda for printing.
New exec members also need to send Nhi their contact information, phone numbers,
email and position title. Nhi will update the NSAY contact directory.
VIII.
Adjournment
The meeting was adjourned at 14:05 hrs.