Position: TRIO Program Manager (PM)
GENERAL FUNCTION
As the program manager of TRIO programs, you will work with low income, first generation, or
academically disadvantaged high school students and adults to help them develop the skills needed to
become successful college students. The president, program manager, coordinators and education
specialists work to provide opportunities for TRIO participants to develop social skills, cultural
competence, study skills, and academic skills appropriate for their educational goals. The program
manager and coordinators assist the president in planning, organizing, and presenting group
workshops and the summer academy. The program manager is involved in planning and supervising
participants’ attendance at cultural events, and will assist in the recruitment, selection, and retention
process for all participants.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Master's degree in education or a related field is required. (school law and administration)
preferred.
Experience: Ten years of experience developing and providing college preparatory instruction, tutoring,
academic advising, assessment, standardized testing, and/or enrichment activities is
required. Preference is given with those who have experience in an elementary, secondary and
postsecondary education setting, with demonstrated administrative experience in program development
or project management. Experience with budgets and supervision is also preferred. Experience
working with TRIO programs or other programs focused on students who are low-income, firstgeneration, or academically disadvantaged, and working with students from diverse backgrounds is
preferred.
Skills: Excellent interpersonal skills (particularly in working with a diverse student population),
organizational, and management skills are required. The ability to communicate effectively, both in
writing and verbally, with students, parents, high school counselors, fellow employees, college
administrators, and other constituents of the target communities is required. You must be able to relate
effectively to the general public. The ability to develop knowledge of, respect for, and skills to engage
with those of other cultures or backgrounds is required. You must also have the ability to speak
comfortably before groups. A working knowledge of computers and computer applications, including,
but not limited to, Microsoft Office applications is required. Experience with database applications is
preferred. Knowledge of academic policies and procedures of the Alabama public school system,
Alabama Department of Elementary and Secondary Education, the U.S. Department of Higher
Education, and postsecondary education is preferred. Knowledge of student development theory and
its application to student academic support services is preferred.
Other: A valid Alabama driver’s license is required. The scope of the position requires working
evenings and weekends. Occasional out-of-town travel, including overnight stays, is required. Having
a background similar to TRIO participants is preferred. Continuation of this position is dependent on
external funding.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1.
Works with low income, first generation, or academically disadvantaged high school students to
help them develop the skills needed to become successful college students by assisting them in
the development of appropriate educational goals, guiding them in decision-making and learning
how to accept responsibility for their decisions, directing them to resources that provide
assistance in making career and academic major choices, and providing opportunities to
develop social skills, cultural competence, study skills, and writing skills.
2.
Plans and oversees the annual summer academy for TRIO participants by planning and
organizing the classes to be offered, recruiting and supervising certificated teachers, enrolling
students into classes, coordinating classroom assignments, textbooks, and supplies, and
providing daily supervision of summer activities and curriculum.
3.
Plans, organizes, and supervises after school meetings and weekend workshops for
participants to help develop social skills, study skills, and writing skills and provide academic
advising and career counseling and testing.
4.
Plans, organizes, and supervises events and trips designed to help develop cultural
competence in TRIO participants by taking them to attend athletic, theatrical, and musical
events which otherwise they could not attend.
5.
Recruit and help select TRIO participants by making presentations to eighth grade classes in
targeted school; contacting parents, interviewing applicants, and ranking applicants based on
eligibility criteria such as academic need, first-generation college student, low income, grade in
school, and propensity to attend postsecondary education. You will also help develop
Individualized Education Plans for new participants.
6.
Coordinates yearly assessment and standardized testing of all participants, updates
Personalized Education Plans, monitors participants’ grades, and provides academic advising
and other support services to participants.
7.
Assists the president in managing TRIO programs short and long term budgetary planning.
8.
Ensures the effectiveness of the academic process by maintaining/reviewing participant files,
regularly updating academic reports, and validating the information contained in the participant
files with the student database.
9.
Ensures the success of the tutoring program by training, supervising, and evaluating student
and teacher tutors, monitoring participants’ grades, and coordinating tutoring sessions between
participants and assigned tutors.
10.
Helps to ensure the success of the TRIO student tutoring program by preparing tutor payroll
with staff accountant.
11.
Ensures the security, availability, maintenance, and proper use of TRIO resources by managing
access and use of laptop computers, digital cameras, other electronic equipment such as
software and graphic calculators, and text books made available to program participants
through lending programs.
12.
Relieves the president of TRIO programs of routine operational details affecting the department
by assuming responsibility for secretarial, clerical, and office management functions and making
administrative decisions on behalf of the president when appropriate and within established
guidelines and policy.
13.
Works with the president/executive director of TRIO programs in grants and contracts’
management by maintaining current required reports and maintaining purchasing records for
TRIO programs.
14.
Helps to assure that TRIO students and potential TRIO students have full information on
opportunities and responsibilities related to the TRIO program by preparing materials used to
promote TRIO programs, such as mailings to prospective students, coordinating assessments
and other tests involving participants, directing participants to the appropriate resources for
academic advisement, providing basic information in response to questions about matriculation
issues, and coordinating the cultural and social activities of the TRIO programs.
15.
Contributes to a work environment that encourages knowledge of, respect for, and development
of skills to engage with those of other cultures or backgrounds.
16.
Remains competent and current through self-directed professional reading, developing
professional contacts with colleagues, attending professional development courses, and
attending training and/or courses required by the supervisor.
17.
Contributes to the overall success of the project by performing all other duties and
responsibilities as assigned by the president.
SALARY
Position will be advertised until filled.
Salary will commensurate experience and education.