Sponsorship Prospectus
Australia’s only arts and disability Conference
network | learn | share | develop
Arts Activated brings together leading thinkers, artists, advocates,
practitioners and producers with and without disability from across
Australia and overseas.
Arts Activated 2014 Conference
Accessible Arts presents the 2014 Arts Activated National Conference on Tuesday 28 –
Wednesday 29 October, at The Concourse, Chatswood, Sydney.
The leading arts and disability conference in Australia, Arts Activated showcases the
accomplishments of people with disability, as artists, leaders, audience and advocates,
alongside the collective efforts of their supporters. Across a two-day event, the Conference
provides the perfect opportunity to explore, debate, discuss, connect and galvanise the
growing culture of inclusive arts practice.
Conference Background
Accessible Arts is making a significant contribution to the national and international
conversation, debate and policy development in arts and disability through the delivery of the
Arts Activated Conference.
The biennial conference has established itself as the must attend event for those interested
in inclusive arts and disability programs. The theme for Arts Activated 2014 is ‘Creating
Connections’, presenting a program that encourages interaction in the arts and disability
sector.
This conference offers a unique opportunity for Arts and Disability professionals to come
together, share ideas and create stronger partnerships whilst being inspired by a diverse
range of nationally and internationally recognised experts in the fields. Conference sponsors
will gain exposure to a wide range of arts and disability professionals and will have the
chance to develop strong and lasting relationships.
About Accessible Arts
As the peak arts and disability organisation in New South Wales, Australia for over twenty
years, Accessible Arts advocates for inclusion, access and leadership opportunities for
people with disability to actively participate in the arts.
Fostering access initiatives in partnership with the Arts we aim to increase attendance by
people with disability at galleries, theatres, museums and festivals.
We support the professional development of emerging and professional artists with disability
across all art forms. Accessible Arts promotes equal opportunities in the visual and
performing arts for people with disability, as participants in public programs, workshops,
education and training.
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Accessible Arts
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Keynote Speakers
Jo Verrant,Senior Producer, Unlimited UK (left) and Marcus Dickey Horley,
Curator of Access and Special Projects, Tate Modern UK (right).
Jo Verrant is a consultant, creator and trainer who has worked with many of the UK's leading
strategic bodies within the creative and cultural sector. She works across sectors at both a
front line and a strategic level with individuals, teams and organisations, including national
agencies such as Creative Scotland and Arts Council England.
Most recently she has become the Senior Producer for Unlimited, a £1.5 million commissions
programme for disabled artists to make work, and has just been appointed to Arts Council
England’s North Area Council. Jo has produced numerous activities, including performances,
programmes, festivals and tours, and her pragmatic approach is based on her own
experience of being hearing impaired since the age of twelve.
Marcus Dickey Horley is the Curator of Access and Special Projects at both the Tate Modern
and Tate Britain in London. Working within the Public Programs team, Marcus creates and
delivers a program of events for a diverse range of audiences.
Such projects include touch tours for blind visitors, sign language tours for deaf visitors and
audience development events for visitors with learning disabilities and mobility impairments,
taking place across the galleries, Auditorium, Seminar Room and Studio spaces.
Conference Program
The program will feature national and international speakers who will present within six
streams and five featured sessions. Visit the program page of the Conference website for
further details on the program.
Conference Streams
International Collaborations
Co-curated with Arts Access Australia
This stream will focus on the relationships and collaborations fostered between organisations
and individuals and their international counterparts.
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Audience Development
In this stream we will hear about person-centred access projects run by leading national
venues, organisations and individuals.
Disability Leadership
Co-curated with Arts Access Australia
This stream explores leadership in the disability sector with presenters exploring how their
disability influenced their art form and creation of partnerships.
Access Through Technology
This stream will explore what impact has technology has had for people with disability, both
accessing art and providing their art to the wider community.
Community Connections
This stream will feature projects and initiatives that have nurtured relationships within the
community, some straight forward and others not so straightforward.
Creative Practice
Showcasing a range of projects from across the country, this stream will highlight the stories of
individuals and organisations who are actively advocating for inclusion in the sector.
Featured Sessions
NDIS
This session will hear from two organisations and their response to the scheme, from a trial
site in central New South Wales to the preparation and readiness in regional Victoria.
Power of Policy
In this feature session, we will hear from Australia Council for the Arts on current trends and
initiatives in the arts and disability sector. NSW Trade & Investment: Arts NSW will present the
results on the 2-year Arts and Disability Partnership.
Creative Connections
This panel session will focus on and discuss the 2014 Conference theme: Creative
Connections, where we will hear about different collaborations within the sector.
Media Matters
This session will explore how film, television and radio have influenced individual and
community thinking about people with disability.
Networking Breakfast
A facilitated networking breakfast will be held at the Conference venue from 7.30 – 8.30am on
Wednesday 29 October.
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Cultural Program
The Cultural Program is a series of curated events that will take place across Sydney and its
surrounding suburbs in October 2014, during the Arts Activated Conference week.
The Cultural Program events will be hosted by individual artists, arts venues and arts
organisations that promote inclusive arts and disability practice. The Program aim is to
advocate leadership and provide education and information for people with disability across
the arts and disability sector.
Previous Arts Activated Conferences
Arts Activated 2012: Desire and Destination
Dates: 30 - 31 October 2012
Venue: The Concourse, Chatswood
Arts Activated 2010: Arts - Access – Excellence
Dates: 25 - 26 March 2010
Venue: Powerhouse Museum, Sydney
Arts Activated 2007: Inclusion of People with Disabilities in the Arts
Dates: 26 - 27 September 2007
Venue: Conservatorium of Music, Sydney
Delegates – who will attend
The Conference attracts a range of individuals and organisations of significance and influence
from across the states and includes:
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CEOs
Board members
Directors and senior managers
Councillors
Policy makers and officers
Funding bodies
Artists and artistic directors
Arts workers
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Program managers/administrators
Directors of Art programs
Staff from local government including
cultural development officers
Major cultural institutions and venues
Festival organisers
Representatives from rural arts
network
Sponsorship and Exhibition
A range of sponsorship and exhibitor options are available that will provide strong branding
and exposure in a focused, professional and creative environment. Delivering opportunities for
lasting impact, these options can be tailored to suit your marketing strategy and offer value
entitlements commensurate with your investment, to help meet your brand and networking
objectives.
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Sponsorship Benefits:
 Prominently position your organisation as a key player in the area of arts and disability;
 Maximum exposure at the only national arts and disability conference, providing a key
opportunity to illustrate your genuine commitment to the sectors;
 Promote and showcase your services and products to delegates;
 High visibility on the Conference website and marketing collateral, supplemented by
a dynamic social media campaign to a database of over 10,000 members, past
Conference delegates, and allied interest groups to promote the Conference, program,
featured speakers and key dates;
 Maintain and generate new client relationships, brand awareness and market
development.
Media:
The Arts Activated 2014 Conference offers many opportunities for you to directly reach your
target audience.
The Conference website www.aarts.net.au/artsactivated will be a key promotional and
communication tool. This will be supplemented by a dynamic social media campaign across
Twitter (#artsactivated), FaceBook and Instagram.
Additionally, regular e-Blasts of information will go out to a database of over 10,000
members, past Conference delegates, and allied interest groups to promote the conference,
program, featured speakers and key dates.
Graeme Inness (left) and Sylvan Beats (right) presenting at the
Arts Activated 2012 Conference.
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The Venue
The Concourse, Chatswood
The Concourse is the cultural home of Sydney’s North Shore. The venue incorporates a
concert hall, theatre, rehearsal and studio spaces, as well as providing conferencing facilities.
It has been designed to offer equity of access to all. The precinct has been designed to ensure
both patrons and performers have full access across the site.
Accessible design features include wheelchair access to all venues and stages, service desks
and back-of-house facilities. The site incorporates Braille, tactile indicators and design
elements ensure people with visual impairments can traverse the site with ease. Assisted
Listening Systems are offered in the Theatre, concert Hall, foyer and bar areas.
The Location
Situated 8.5 kilometres north of Sydney’s CBD, Chatswood is an extremely diverse, energetic,
historic and beautiful city. The City is renowned as one of Australia’s top retail destinations
with more than 200 000 square metres of retail therapy on offer and more than 20 million
shoppers annually. Chatswood is home to designer fashions and homeware at Chatswood
Chase, a multitude of choices in Westfield Chatswood and unique and boutique stores in the
Lemon Grove Shopping Centre, Mandarin Centre, on The Concourse and throughout the
streets and mall.
To view the list of recommended accommodation properties and available rates, visit the
accommodation page of the Conference website. Delegates should book directly with any of
the recommended hotels through the contact details provided.
The 2012 and 2014 Conference venue - The Concourse, Chatswood.
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Sponsorship at a Glance
Package
Key Partner
Principal Sponsor
Major Sponsor
Gold Sponsor
Silver Sponsor
Lunch Sponsor
Networking Breakfast Sponsor
Satchel Sponsor
Stream Sponsor
Lanyard Sponsor
Design Sponsor
Program Book Sponsor
Morning/Afternoon Tea Sponsor
Pads or Pens Sponsor
Number Available
Exclusive
Exclusive
Two Available
Four Available
Six Available
Two Available
Exclusive
Exclusive
Six Available
Exclusive
Exclusive
Exclusive
Four Available
Two Available
AUD price incl. GST
SOLD
SOLD
$10,000
$7,500
$5,000
$3,300
$3,300
SOLD
$2,200
$2,200
SOLD
$2,200
$1,650
$1,650
Satchel Insert
Program Book Ad Full Page
Program Book Ad Half Page
$1,100
$880
$440
Exhibitor Trade Table
Other (proposals welcome)
$950
Sponsorship Entitlements
All Conference sponsors will received the following standard benefits in addition to their
individual package entitlements:
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Recognition as sponsor with organisation logo in the Conference program book
Recognition as sponsor with organisation logo on dedicated sponsorship page on the
Conference website including hyperlink to organisation home page
Recognition as sponsor with organisation logo on sponsor acknowledgement signage
onsite at the Conference
Recognition as sponsor with organisation logo on sponsor acknowledgement holding
slide onsite at the Conference
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Sponsorship Packages
Key Partner - SOLD
Secured by Arts Access Australia
Principle Sponsor - SOLD
Secured by Australia Council for the Arts
Major Sponsor, $10,000 (incl. GST) (Two Available)
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Standard sponsorship benefits as outlined on page 8
Verbal acknowledgement during Conference Opening and Closing ceremonies
80 word paragraph and organisation contact details to showcase your organisation in
the Conference Program Book
Full Conference registration for three (3) representatives to attend the Conference
Exhibitor trade display within the Conference foyer with one (1) exhibitor pass
Half page advertising space within the Conference Program Book
Opportunity to display corporate banner on stage in the Concert Hall for the duration of
the Conference
Opportunity to provide a material for inclusion in the delegate satchels – corporate
literature, DL, A5 or A4 size (or similar) maximum 4 pages, or promotional
merchandise (not including note pads and pens)
Delegate list provided two weeks prior the Conference.
Gold Sponsor, $7,000 (incl. GST) (Four Available)
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Standard sponsorship benefits as outlined on page 8
Verbal acknowledgement during Conference Opening and Closing ceremonies
60 word paragraph and organisation contact details to showcase your organisation in
the Conference Program Book
Full Conference registration for two (2) representatives to attend the Conference
Opportunity to provide a material for inclusion in the delegate satchels – corporate
literature, DL, A5 or A4 size (or similar) maximum 4 pages, or promotional
merchandise (not including note pads and pens)
Delegate list provided one week prior the Conference.
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Silver Sponsor, $5,000 (incl. GST) (Six Available)
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Standard sponsorship benefits as outlined on page 8
30 word paragraph and organisation contact details to showcase your organisation in
the Conference Program Book
Full Conference registration for one (1) representative to attend the Conference
Opportunity to provide a material for inclusion in the delegate satchels – corporate
literature, DL, A5 or A4 size (or similar) maximum 4 pages, or promotional
merchandise (not including note pads and pens)
Lunch Sponsor, $3,300 (incl. GST) (Two Available)
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Standard sponsorship benefits as outlined on page 8
Verbal acknowledgement of sponsorship at the conclusion of sessions immediately
prior to break
Recognition with organisation logo on small table signs placed on each breakfast table
Opportunity to display corporate signage (supplied by Sponsor) and small display
during your sponsored lunch
Opportunity for one representative to attend the sponsored break to promote your
company from the small display area
Opportunity to provide a material for inclusion in the delegate satchels – corporate
literature, DL, A5 or A4 size (or similar) maximum 4 pages, or promotional
merchandise (not including note pads and pens)
Networking Breakfast Sponsor, $3,300 (incl. GST) (Exclusive)
The Networking Breakfast, held on the morning of Wednesday 29 October at the Concourse,
is a facilitated networking opportunity with limited seats available. Delegates will be able to
pre-purchase tickets to the exclusive breakfast where sector leaders will facilitate discussions
on current topics and trends.
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Standard sponsorship benefits as outlined on page 8
Verbal acknowledgement of sponsorship at the beginning of the breakfast
Recognition with organisation logo on small table signs placed on each breakfast table
Opportunity to display corporate banner within the breakfast venue
Opportunity to provide a material for inclusion in the delegate satchels – corporate
literature, DL, A5 or A4 size (or similar) maximum 4 pages, or promotional
merchandise (not including note pads and pens)
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Satchel Sponsor - SOLD
Secured by AusDesigns
Stream Sponsor, $2,200 (incl. GST) (Six Available)
The program will feature six streams across the two-day Conference. Your organisation will
be aligned with the chosen stream, subject to availability, for its duration.
1.
International Collaborations
2.
Audience Development
3.
Disability Leadership
4.
Access Through Technology
5.
Community Connections
6.
Creative Practice
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Standard sponsorship benefits as outlined on page 8
Verbal acknowledgement of stream sponsorship at the beginning of each stream
Opportunity to provide an organisation representative to chair the stream (subject to
confirmation of sponsorship prior to deadlines).
Opportunity to display corporate banner on stage in the stream room for the duration
of the sponsored stream
Opportunity to provide a material for inclusion in the delegate satchels – corporate
literature, DL, A5 or A4 size (or similar) maximum 4 pages, or promotional
merchandise (not including note pads and pens)
Lanyard Sponsor, $2,200 (incl. GST) (Exclusive)
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Standard sponsorship benefits as outlined on page 8
Opportunity to provide branded lanyards for all Conference attendees
Opportunity to provide a material for inclusion in the delegate satchels – corporate
literature, DL, A5 or A4 size (or similar) maximum 4 pages, or promotional
merchandise (not including note pads and pens)
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Design Sponsor - SOLD
Secured by Alphabet Studio.
Program Book Sponsor, $2,200 (incl. GST) (Exclusive)
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Standard sponsorship benefits as outlined on page 8
Full page advertising space on the outside back cover of the Conference Program
Book
Organisation logo to appear on front cover of Conference Program Book, alongside
the Arts Activated logo
Opportunity to provide a material for inclusion in the delegate satchels – corporate
literature, DL, A5 or A4 size (or similar) maximum 4 pages, or promotional
merchandise (not including note pads and pens)
Morning or Afternoon Tea Sponsor, $1,650 (incl. GST) (Four Available)
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Standard sponsorship benefits as outlined on page 8
Verbal acknowledgement of sponsorship at the conclusion of sessions immediately
prior to break
Recognition with organisation logo on small table signs placed on each breakfast table
Opportunity to display corporate signage (supplied by Sponsor) and small display
during your sponsored tea break
Opportunity for one representative to attend the sponsored break to promote your
company from the small display area
Opportunity to provide a material for inclusion in the delegate satchels – corporate
literature, DL, A5 or A4 size (or similar) maximum 4 pages, or promotional
merchandise (not including note pads and pens)
Pads and Pens Sponsor, $1,650 (incl. GST) (Exclusive)
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Standard sponsorship benefits as outlined on page 8
Opportunity to provide branded pads or pens for all Conference attendees for inclusion
in the delegate satchels
Opportunity to provide a material for inclusion in the delegate satchels – corporate
literature, DL, A5 or A4 size (or similar) maximum 4 pages, or promotional
merchandise (not including note pads and pens)
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Additional Opportunities
Satchel Insert, $1,100 (incl. GST)
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Opportunity to provide a material for inclusion in the delegate satchels – corporate
literature, DL, A5 or A4 size (or similar) maximum 4 pages, or promotional
merchandise (not including note pads and pens)
Program Book Advertising
Full Page, $880 (incl. GST)
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Full-page colour advertisement in the Conference Program Book.
Half Page, $440 (incl. GST)
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Half-page colour advertisement in the Conference Program Book.
Exhibiting at the Arts Activated 2014 Conference
A trade exhibition will be held for the duration of the Conference within the Level 2 Foyer, and
companies are invited to use this opportunity to promote their products and services to
Conference delegates. This is an excellent way to communicate key messages to potential
clients in the arts and disability sectors. The exhibition is centrally located within the
Conference venue with session rooms and catering in close proximity, to provide maximum
exposure for exhibitors.
Exhibitor Trade Table, $950 (incl. GST)
Companies, organisations and individuals are invited to select an exhibitor display table for
the duration of the conference.
Exhibitor Entitlements per Table
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One (1) standard trestle table with two chairs*
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Recognition as exhibitor with organisation logo on dedicated sponsorship page on the
Conference website including hyperlink to organisation home page
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1 x Exhibitor pass including name badge, satchel with Conference Program Book,
daily catering and access to sessions.
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Organisation name and contact details included in the Conference Program Book
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Delegate list provided one week prior the Conference.
Please contact us with your power requirements for further discussion. To receive more
information on the exhibition location and floor plan, please contact Development Manager
Paul Baylis at pbaylis@aarts.net.au.
Preliminary Exhibition Timetable
Tuesday 28 October
Exhibitor move-in and set-up 08:00 – 10:30
Exhibition opens
10:30 – 16:00
Wednesday 29 October Exhibition opens
10:30 – 16:00
Exhibition move-out
16:00 – 17:30
Note: this is a preliminary schedule and is subject to change.
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Sponsorship | Exhibition | Advertising Booking Form
Submit you completed booking form to Paul Baylis, Development Manager at
pbaylis@aarts.net.au or by fax +61 2 9251 6422.
Sponsorship/Exhibition Package Requested – please tick
Major Sponsor
$10,000
Program Sponsor
$7,500
Lunch Sponsor
$3,300
Networking Breakfast Sponsor
$3,300
Stream Sponsor
$2,200
Lanyard Sponsor
$2,200
Program Book Sponsor
TBC
Morning or Afternoon Tea
$1,650
Pads or Pens Sponsor
$1,650
Satchel Insert
$1,100
Program Book Ad Full Page
$880
Program Book Ad Half Page
$440
Exhibitor Trade Table
$950
Total Amount Payable
$
Contact Details
Main Sponsor/Exhibitor contact: Mr
Mrs
Name:
Position:
Address:
Postcode:
State:
Country:
Organisation name (for marketing purposes):
Organisation name (for invoicing purposes):
Ms
Other:
By submitting this booking form with completed payment details, you agree to the
booking terms and conditions on the following page.
Signature _______________________________ Date __________________
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Payment Details
We wish to pay via company cheque. Cheques must be made payable to: Accessible Arts
We wish to pay via EFT. Accessible Arts will provide bank details with your tax invoice.
MasterCard
VISA
American Express
Credit Card Number ________/________/________/_______
Expiry Date _____/_____ CCV ________
Name on Card_____________________________ Cardholder
Signature_________________________
Terms and Conditions
1.
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Inclusion of sponsor/exhibitor logo in marketing/promotional material is subject to confirmation of
sponsorship prior to design and print deadlines. The sponsor is required to provide logo in highresolution files compatible for large print.
Provision of delegate lists to sponsors/exhibitors is in accordance with the Australian Privacy Act,
excluding any delegates who have elected to withhold their details.
Goods & Services Tax (GST) is applicable to all goods and services offered by Arts Activated 2014
Conference and all prices in this document are inclusive of the GST. GST is calculated at the date
of publication of this document. All monies are payable in Australian dollars.
No sponsor/exhibitor shall assign, sublet or apportion the whole or any part of their sponsorship or
exhibition package except upon prior written consent of the Conference Convenor.
A sponsorship or exhibition booking is considered confirmed once a completed booking form has
been received by the Development Manager and a return letter of confirmation has been provided,
together with a tax invoice for the required full payment. Full payment is required for the delivery of
any and all entitlements associated with a sponsorship or exhibition booking.
The Arts Activated 2014 Conference delegate list may be used by sponsors and exhibitors up to
and not beyond 31 December 2014. The list is not to be used in conjunction with any other nonrelated conference matters nor is the list to be used for future organisation event marketing.
Public Liability insurance to a minimum of A$10 million must be taken out by each exhibitor at their
own expense. A copy of the organisation’s public and product liability certificate must be submitted
to the Conference Convenor at the time of submitting their booking form.
8.
9.
Accessible Arts reserve the right to rearrange the floor plan/relocate any exhibit without notice.
In the event of cancellation, a service fee of 50% of total fees applies for cancellations prior to
1 August 2014. No refunds will be made for cancellations after this date and full payment will be
required. Should a cancellation be made prior to payment being made, the appropriate cancellation
fee will be applicable and the Accessible Arts will issue an invoice which will be payable within
seven (7) days. After Sponsorship has been confirmed and accepted, a reduction in Sponsorship
is considered a cancellation and will be governed by the above cancellation policy.
10. Privacy Statement – YES I consent to my details being shared with suppliers and contractors of
the event to assist with my participation, being included in participant lists and for the information
distribution in respect to other relevant events organised by Accessible Arts. [ ] NO, I do not
consent.
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