Executive Director of the Rutgers Alumni Association

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Executive Director of the
Rutgers Alumni Association
← Job
Descriptions
August 21, 2013
The Executive Director of the Rutgers Alumni Association (RAA) is responsible for the planning, management
and implementation of programs and projects that strategically engage alumni in strengthening relationships to
the University and providing tangible benefits to alumni, current students and the University community.
Serving as an ambassador, the Executive Director of the Rutgers Alumni Association is charged with securing
commitments from alumni to provide professional expertise and volunteer services; collaborating with
colleagues in University offices (including, but not limited to the Rutgers University Alumni Association (RUAA),
other chartered Alumni Associations/groups, the Rutgers Foundation, Admissions, Athletics, Development,
Public Affairs and Student Affairs departments) and the schools/campuses to create and maintain pathways
for alumni participation that advance the goals of the University; partnering with development colleagues to
identify, cultivate, solicit and steward alumni giving; and serving as a liaison between the Alumni Association
Board of Directors and the academic and administrative leadership of the University.
The alumni community currently numbers approximately 212,000, of whom approximately 9,600 may be
reached via current contact information.
All designates and degreed alumni are included as members of the Rutgers Alumni Association.
Special Interest Groups and schools considered constituents of the RAA include (but not limited to) the:
Rutgers University Bands Alumni Association, Rutgers Engineering Society, Rutgers Glee Club and all alumni
of the New Brunswick/Piscataway Campuses. One of the roles of the Executive Director will include
interfacing with the entire University on behalf of the RAA.
REPORTING STRUCTURE:
The Executive Director of the Rutgers Alumni Association reports to the Executive Committee of the RAA and
is a standing, non-voting member of that committee. Annually, the Executive Committee shall determine if a
single direct report is required.
RESPONSIBILITIES INCLUDE:
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Work closely with the Alumni Association Board of Directors, arranging its meetings, staffing its
committees and ensuring strong and productive relationships between its members and the academic
and administrative leadership; serve as ex officio Executive Director of the Alumni Association
Plan, implement and promote alumni programs that support the University’s strategic plan as well as
the goals of engaging alumni to support Rutgers University, its students, faculty and community
Ensure accurate and complete alumni database records; capture contact, biographical and career
information of alumni via surveys, projects (e.g. alumni directory), correspondence, website, postal
returns, etc.
Establish and build relationships with a wide range of alumni, locally, regionally, nationally and
internationally; maintain regular communication with alumni via direct contact, email blasts, alumni
web pages, and print publications
Educate graduating students about alumni benefits and engage them in programs
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Partner with University leadership to spearhead the introduction of alumni involvement in the
graduation and admissions process; partner with such leadership to plan the growth and accessibility
of career networking services and active alumni participation for graduating students/new alumni
Collaborate closely with development colleagues in increasing support from alumni; routinely identify
and qualify alumni prospects for participation and gift contributions; work with the Executive Board to
communicate development-related activities with internal RAA members and University leadership
Oversee and manage the budget of the RAA within the annual program allocation, manage existing
and/or additional alumni programs, services and communications. Oversee on-time and accurate tax
filings, financial reviews and audits
Develop fundraising programs for select special projects and events in collaboration with RAA volunteers
Supervise and manage RAA staff including; office manager, bookkeeper, administrative assistant (p/t),
work/study employees (p/t), etc… and provide guidance to alumni volunteers
Support all volunteer committees/members so goals can be accomplished on an accurate, timely and
effective basis
Promote the RAA and its services to the University and the New Brunswick/Piscataway/NJ communities
OTHER SKILLS:
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A minimum of four years of experience within a university environment, alumni relations and/or
external affairs with demonstrated accomplishments in fostering productive relationships with
volunteers and developing volunteer leadership
A clear understanding of the workings of Rutgers University and established relationships with
university leadership is desirable
Excellent communication and interpersonal skills, together with the ability to work collaboratively and
courteously with colleagues throughout the University, its alumni, faculty, other constituents and the
general public
The demonstrated ability to strategize, implement and build constituency programs and activities,
along with a talent for motivating volunteers
Demonstrably strong writing, planning and organizational skills
Flexibility and initiative, as well as the ability to work independently, combined with the skills for
thriving in a team environment to achieve University and Alumni Association goals
High professional and ethical standards for handling confidential information
Ability to organize and complete multiple tasks simultaneously with close attention to detail and
prioritization to meet deadlines
Extensive experience with Microsoft Office applications and QuickBooks software
Ability to travel and work evenings and weekends as needed
Bachelor's degree
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