SAF13-P5
05 February 2013
Environmental Management
Subject:
HSE Committee Update for the period October 2012 – February 2013
Origin:
Environmental Manager, Nik Hunt
Purpose of the report
To provide a report on environmental management activities in the following areas for the period
October 2012 to February 2013:
1. Progress against Development Plan targets
2. Environmental Management System Update
3. Processes and Procedures
4. Current waste data
5. Audits
6. Legislation
7. Environmental Incidents
8. Update from the Environment & Sustainability Sub Group & Environment Working Group
9. Training
10. Emissions & Discharges
Executive Summary:
Good progress is being made on the development plan targets with EcoCampus Gold being the key
achievement. There is still considerable work to be done within the Gold standard and this will need
to be taken into consideration when planning the timing of the Platinum audit. Following the launch of
the new policy, documented environmental standards have bow been produced and can be seen in
Appendix 1. The the HSE Committee are asked to approve this for general circulation. The
waste data is on track to achieve the required targets although it is very early in the year. Food
waste is a key issue and in response to the action from the last meeting a separate update paper on
progress for this task has been provided. There have been two environmental incidents of note both
of which were expediently dealt with.
Update on Activities:
1. Progress against Development Plan targets
The development plan for 2012/13 can be seen in Appendix 2 with commentary of progress
against each task. Of the eight key tasks three are complete, one is on hold and the rest are
progressing according to target. The item on hold is the review of SWMP’s as the legislation
pertaining to these is, it is believed, about to be removed. LU Facilities Management have
however already confirmed that we will still request these from contractors as a tender
contractual requirement rather than a legal requirement.
This development plan is in the process of being transferred into the balanced score card
format, now required for development plans within FM, and will be presented in this format at
the next committee meeting.
2. Environmental Management System (EMS) Update
Amy James has now finished in her post as EMS Assistant, as part of Jo Hasbury’s maternity
cover, having successfully helped us achieve EcoCampus Gold following the audit in
December. A reminder of the four phases of EcoCampus can be seen on the next page. On
Jo’s return (in March) we will be reviewing the EMS and agreeing a target date for Platinum
Author: Nik Hunt
October 2012
Copyright © Loughborough University. All rights reserved
Page 1 of 8
which will be audited for alongside ISO14001. In the meantime, and although the Gold level
has now been achieved, we will need to continue to develop and deliver on the training,
operational controls and emergency preparedness. Furthermore there will need to be a
significant improvement on communication to raise awareness of sustainability actions,
activities and responsibilities, particularly with certain staff groups, in light of the results
of the staff survey. To this end a programme of attendance at team meetings (mainly
within Campus Living at present) has been diarised.
Following the re-launch of the Environmental Policy after the last meeting we have now
drafted the Environmental Standards which provide further guidance on the standards
expected of the University, staff and students in all aspects of environmental sustainability as
well as responsibilities for specific aspects. The proposed Standards can be seen in
Appendix 1 and the HSE Committee are asked to approve this for general circulation.
3. Processes and Procedures
Although there has been progress in the
area of processes and procedures most of
this was pertaining to the EcoCampus Gold
work and therefore there will be a further
report on this area for the next meeting. In
the meantime here’s a picture of the new
internal bins which will shortly be seen on
campus.
Author: Nik Hunt
February 2013
Copyright © Loughborough University. All rights reserved
Page 2 of 8
4. Current waste data
The table in Appendix 3 details the waste data for the year to date. From this it can be seen
that:
 Recycling levels are up slightly overall (by about 2%)
 Waste to landfill is down by 5%
What isn’t identified in these figures is that:
 Onsite recycling on campus overall is down slightly
 Onsite recycling in halls is down quite significantly at present although there is a time
lag on the recycling data from Charnwood Borough Council at present so this is
expected to improve.
Food Waste: Further to minute 43.3 of the last HSE Committee meeting work has been
undertaken in this area and the accompanying Environmental Management Paper 1
– Food Waste details progress to date. The Committee are asked to note this
progress and structure which exists for students to feedback on the customer
experience.
5. Audits
As a result of the workload for EcoCampus Gold the planned audits for November to January
were not conducted and will be rescheduled. However before this occurs there will be further
consultation with the University Health and Safety Office to see where combined audits can
be undertaken to reduce the potential for audit overload on departments.
6. Legislation
The main legislative news is the announcement that Site Waste Management Plans
Legislation may be rescinded as part of the red tape challenge. However as already
indicated, LU Facilities Management have already confirmed that we will still request these
from contractors as a tender contractual requirement rather than a legal requirement.
7. Environmental Incidents
There have been two environmental incidents since the last meeting.
a) The Health & Safety department received an anonymous tip off of a reported conversation
between a tenant and a contractor pertaining to the discharge of a liquid down a surface
drain. This was immediately and expediently investigated and the tenant identified. A
discharge of water (200-300litres) was identified as having been made to an external
surface drain. As a result a clear communication has been made to all tenants reminding
them that there are to be no discharges to any external surface drain under any
circumstance without permission, whatever the liquid.
b) A vehicle grounded on a speed hump along the road leading passed the Cayley Gate and
as a result damaged it’s sump. An oil leak resulted but again was expediently dealt with
by Security and the FM Builders using absorbent granules and additional spill kit
materials. An external contractor was also brought onto site, both to clear the surface
drain and wash down the road removing all contaminated material from site.
8. Update from the Environment & Sustainability Sub Group & Environment Working
Group
There has been no meeting of this group since the last HSE Committee meeting due to the
review of the Sustainability Structure and Governance. As part of that review this group has
been merged with the Sustainability Strategic Forum and the new Group will be called the
Sustainability Sub Committee, the following diagram demonstrates the new structure which
was proposed. The highlighted section is progressing but the remaining two groups have yet
to be approved.
Author: Nik Hunt
February 2013
Copyright © Loughborough University. All rights reserved
Page 3 of 8
Sustainability Sub
Committee
Chaired by the Director
of Facilities Management
Demonstrating and
Teaching Sustainability
Chaired by TBC
Corporate Social
Responsibility Group
Chaired by the TBC
Sustainable
Procurement
Working Group
Environment &
Sustainability Operations
Group Chaired by FM
Assistant Director
(Campus Living)
EMS
Working Group
Carbon Management
Group
Chaired by FM Assistant
Director (Facilities
Services)
Travel & Transport
Group
Chaired by Corporate
Services Manager
Campus Landscape
Strategy PMB
Chaired by FM Deputy
Director
Green & Grey Fleet
Working Group
Biodiversity
Working Group
Waste (Resource)
Management
Working Group
Woodland Management
Working Group
Meetings for the highlighted groups are currently being diarised for the current year.
9. Training
My studies towards an MSc in Environmental Management are now complete and a result is
expected by Easter. Additional training has been undertaken on the EMS with both the
Sustainability Team and the FM Directorate. A detailed training programme was drafted for
the EcoCampus Gold audit and is now being developed further and implemented.
Unfortunately the scale of the excel spread sheet does not lend itself to inclusion in this report
but anyone wishing to see this can request to do so and I will be happy to present it / provide
that person with a copy.
10. Emissions & Discharges
No further progress has been made in this area.
Additional achievements:
 Work is underway to determine whether the existing waste contracts should be extended by a
year as would be allowed under the terms of the last tender or whether a new tender should
be issued.
Author: Nik Hunt
February 2013
Copyright © Loughborough University. All rights reserved
Page 4 of 8
Appendix 1:
Environmental Standards for:
Loughborough University
The University’s Environmental Policy sets out a commitment to implementing environmentally responsible
standards and practices, as part of an Environmental Management System (EMS). Its aim is to mitigate and
manage our impacts in a program of continuous environmental improvement. In support of the policy, the
following statement sets out the standards expected of the University, staff and students in all aspects of
environmental sustainability as well as responsibilities for specific aspects.
Across all aspects the University will:
 develop and communicate EMS Procedures which will enable staff and students to fulfill their
responsibilities under this standard
 seek to educate, communicate and provide training to enable staff and students to fulfill their
responsibilities under these standards
 ensure compliance with all relevant legislation, regulations, codes of practice and local or special
requirements, by ensuring communication of the requirements necessary to do so
 pursue opportunities for the exchange of initiatives and best practice within the local community, local
authority and other further and higher education institutions to enhance our efforts
and for the aspect indicated the University will:
 Energy & Water Management
o set objectives and targets which promote and support a reduction in carbon emissions cross the
campus
o endeavor to integrate low carbon technology and implement carbon reduction projects to reduce the
carbon impact of the University estate and its operations
 Waste (Resource) Management
o set objectives and targets which promote resource efficiency in accordance with the hierarchy of
Prevention, Reuse, Recycling and Recovery to prevent Disposal
o endeavour to integrate waste/resource management into, rather than in addition to, day-to-day
operations
 Construction, Refurbishment & Management of the Estate
o set objectives and targets which strive to continuously improve the environmental performance of
our buildings and estate
o endeavour to integrate sustainability into our buildings and the estate whilst continuing to provide
high standard facilities for the education and training of all our students
 Travel & Transport
o set objectives and targets which strive to continuously improve sustainable methods of travel &
transport thus reducing our environmental impact
o endeavour to integrate sustainable methods of travel & transport into campus operations enhancing,
rather than impacting on, the provision of a high standard of education and training to all our
students
 Sustainable Procurement
o set objectives and targets which promote sustainable procurement by reducing purchasing, using
resource-efficient products and considering end of life
o endeavour to integrate sustainable procurement into, rather than in addition to, day-to-day
operations
 Emissions to Air and Discharges to Water
o set objectives and targets which will seek to control and raise an awareness of the dangers of
inappropriate and uncontrolled emissions to air and discharges to water
o endeavour to integrate awareness and control of emissions to air and discharges to water into,
rather than in addition to, day-to-day operations
 Culture & Community
o seek to make an awareness of cultural and community considerations an integral part of
environmental sustainability practices, in accordance with the University’s existing infrastructure,
particularly in the areas of:
 Construction, Refurbishment & Management of the Estate
Author: Nik Hunt
Page 5 of 8
February 2013
Copyright © Loughborough University. All rights reserved

 Travel & Transport
 Sustainable Procurement
Health, Welfare & Safety
o ensure health, welfare and safety are considerations across all aspects of environmental
sustainability in accordance with the University’s existing infrastructure.
Across all aspects staff and students should:
 adhere to EMS Procedures where available and support the University in the continuous improvement of
these
 be aware that there are legal requirements which substantiate the EMS procedures
 undertake any training provided in order to fulfill their responsibilities under these standards
 seek opportunities to enhance the educational experience by integrating all aspects of environmental
sustainability into the curriculum
 support the University in its efforts so that we become an exemplar of best practice in all aspects of
environmental sustainability
and for the aspect indicated staff and students should:
 Energy & Water Management
o manage the University’s resources efficiently and effectively
o make energy saving and carbon reduction a routine part of their daily activities
o report potential carbon reduction opportunities to the appropriate authority within the University
 Waste (Resource) Management
o manage the University’s resources efficiently in accordance with the hierarchy of Prevention, Reuse,
Recycling and Recovery to prevent Disposal
o make waste/resource management a routine part of their daily activities
 Construction, Refurbishment & Management of the Estate
o utilise buildings in a way which maximises their environmental features as a routine part of their
daily activities
o look after the buildings, grounds and gardens of the estate which will assist in its sustainability and
enable funds to be appropriated to the development, rather than maintenance, of the estate
 Travel & Transport
o consider any journey which they are required to undertake and endeavour to make best use of the
sustainable travel & transport facilities and services provided
o consider active travel options particularly as a means of traversing the campus but also as a
personal health benefit
 Sustainable Procurement
o manage the University’s resources efficiently by adopting the sustainable procurement principles by
working with the procurement team
o make sustainable procurement a routine part of their daily activities
 Emissions to Air and Discharges to Water
o seek to develop an understanding of the dangers of inappropriate and uncontrolled emissions to air
and discharges to water and to manage the risk associated with these.
o make the management and reporting of emissions to air and discharges to water a routine part of
their daily activities
 Culture & Community
o engage in cultural and community considerations across all aspects of their role as a routine part of
their daily activities
 Health, Welfare & Safety
o engage in health, welfare and safety practices across all aspects of their role as a routine part of
their daily activities
Author: Nik Hunt
February 2013
Copyright © Loughborough University. All rights reserved
Page 6 of 8
SAF13-P5
05 February 2013
Appendix 2:
OBJECTIVE
Introduce the new
Sustainability
Structure and
Governance
Sustainability Policy
& Strategy Review
Eco Campus Project
Proposed Recycling
Compound on
Holywell Park
Staffing Restructure
of Environmental
Operatives
Reduce Food Waste
Review of SWMP
(Site Waste
Management Plans)
& contractors used.
CONTINUAL
DELIVERY:
Environment League
BEST Awards
ENVIRONMENTAL MANAGEMENT DEVELOPMENT PLAN 2012/13 – progress
WHY COMPLETE THIS
OBJECTIVE
To reflect the request to simplify
the structure and enhance Snr
Management buy in and
responsibility.
To improve the communication of
the Sustainability Policies and
Strategies.
University project to deliver Eco
standard. This objective includes
a number of sub-objectives which
will be detailed separately.
To enable increased recycling
and financial gain from sale of
baled materials
To reduce the operational overlap
of as well as providing a more
cost effective and flexible solution
for waste collections and disposal
Disposal of food waste is costly
but the wasted procured goods
are even more costly.
We need to understand waste
produced and recycled as part of
building and refurbishment works
to improve on HESA stat returns.
With a new Environmental
Assistant on board it is essential
we maintain the momentum with
these two key areas.
Author: Nik Hunt
October 2012
Copyright © Loughborough University. All rights reserved
BUDGETED
COST OR
ESTIMATED
SAVING
Nil cost or direct
saving although time
requirements should
be improved.
Nil Cost
£6,900 + VAT P.A.
Likely set up cost
TBC but estimated at
£150-250K.
Improved Service
and potential to save
costs as well as
generate an income.
Reduction will save
£120 in waste costs
but £2000 in material
costs (per tonne)
Nil cost but could
result in an income
stream if contractors
use Wastecycle.
Same costs as
2011/12
WHAT WILL BE
THE EVIDENCE
OR MEASURE OF
SUCCESS
WHEN WILL
THIS BE
COMPLETED
BY
Clearer structure with
improved attendance
and communication
Sept 2012
Clearer policy and
strategy structure
Dec 2012
Gold by Dec 2012 and
Platinum in 2013/14
leading to ISO 14001.
2 year project to
achieve Platinum
Increase in recycling
and an income stream
to offset costs.
Improved Service and
cost efficiencies of
collection
Summer 2013
Reduction in waste bill
& working process.
Dec 2012
Better understanding of
SWMP’s and
standards as well as
use of Wastecycle.
Successful completion
of both activities.
Bigger and better
BEST event, increased
activity on the League.
Dec 2012
Page 7 of 8
TO BE
DELIVERED
BY
COMMENTS
Nik Hunt
Partially
approved
(complete)
Nik Hunt, Jo
Hasbury &
Greg Watts
Complete
Nik Hunt, Jo
Hasbury &
Amy James
GOLD
ACHIEVED.
Nik Hunt
Progressing
Nik Hunt
Progressing
Nik Hunt &
Mark Gane
See attached
Paper.
Nik Hunt
Not started –
On hold.
Nik Hunt &
Tim Kenyon
On track.
Easter 2013
June 2013
Appendix 3: Waste Data to date
D73.C01a
D73.C01b
D73.C01c
D73.C01d
2009/10
DATA
% of Sub
RETURN
total
WASTE TOTAL FOR:
Tonnes
Non-Residential Recycled
446.7
44.8%
Non-Residential Incineration
0%
Non-Residential Other
550.22
55.2%
Non-Residential Used to Create Energy
0%
SUB TOTAL
996.92
Residential
Recycled
66.52
8.3%
Residential
Incineration
0%
Residential
Other
735.41
91.7%
Residential
Used to Create Energy
0%
SUB TOTAL
801.93
Construction
Recycled
Construction
Incineration
Construction
Other
Construction
Used to Create Energy
% of All
SUB TOTAL
Wastes
Total HEI
Recycled
513.22
28.5%
Total HEI
Incineration
0%
Total HEI
Other
1285.63
71.5%
Total HEI
Used to Create Energy
0%
D73.C01
Total HEI
HESA
CODING:
D73.C13a
D73.C13b
D73.C13c
D73.C13d
D73.C14a
D73.C14b
D73.C14c
D73.C14d
D73.C15a
D73.C15b
D73.C15c
D73.C15d
All Wastes
1798.85
2010/11
DATA
% of Sub
RETURN
total
Tonnes
495.4
60%
0
0%
252.1
31%
74.0
9%
821.5
523.4
53%
0
0%
340.4
34%
124.3
13%
988.1
24137.5
84%
0
4430.4
16%
0
% of All
0 Wastes
25156.3
83%
0
0%
5022.9
16%
198.3
1%
30467.5
Other = Landfill
Author: Nik Hunt
February 2013
Copyright © Loughborough University. All rights reserved
Page 8 of 8
2011/12
DATA
% of Sub
RETURN
total
Tonnes
762.53
77%
0.00
0%
87.99
9%
142.45
14%
992.97
739.69
67%
0
0%
137.62
13%
222.81
20%
1100.10
2684.50
57.9%
0.00
1949.60
42.1%
0.00
% of All
4634.10 Wastes
4186.70
62.2%
0.00
0%
2175.20
32.3%
365.26
5.4%
6727.20
2012/13 TO DATE
DATA
% of Sub
RETURN
total
Tonnes
313.58
0
17.27
59.68
390.54
237.62
0
25.59
88.39
351.59
0
0
0
0
0
551.2
0
42.861
148.06
742.12
80%
0%
4%
15%
68%
0%
7%
25%
74%
0%
6%
20%