Piedmont Area Service Committee Minutes
January 4, 2015
Hinton Avenue Methodist Church, Charlottesville, VA
Vice Chair opened the meeting at 4:05pm with the Serenity Prayer followed by a reading of the
12 traditions, 12 concepts and Definition of ASC.
I. Roll Call
Trusted Servants
Chair: Josh (Aug 15) - Absent (1)
Vice Chair: Hank (Aug 15)
Treasurer: Steve S. (Sep 15)
Vice Treasurer: Vacant
Secretary: Rachel S. (Oct 15)
RCM: Aaron (Aug 15)
RCM II: Vacant
Literature Chair: Jon Th. (May 15)
Public Relations Chair: Thom (June 15) - Absent (1)
H & I Chair: Eddie S. (Aug 15)
Special Events Chair: Ben C. (Oct 15)
VRCC Director: Vacant
Alternate VRCC Director: Vacant
Group Service Representatives
Addicts in the Belfry: Tom A. (missed roll call but was in attendance at 4:35pm)
Essential Spiritual Principles: Absent (2)
Living in the Solution: Erica N.- Absent (1)
New Attitudes: John H. (left 4:40pm)
New Life: Absent (2)
No Strings Attached: John Tr.
Save Our Serenity: Hillary Z.
Sharing What We Have: Bob S.
Spiritual Solutions: Dave O. - Absent (1)
Together We Can: Frances
We Choose Recovery: Linda C.
Whatever it takes: Sarah W. - Absent (1)
Where I’m At: Absent (2)
Working the Steps: Lawrence
Serene in Greene: John - Absent (1)
Palmyra: Erin
Off the Track: Absent(1)
● Due to lack of GSR attendance/late arrival/early departure, we had a lack of quorum.
An addict noted that this was particularly disappointing given that GSRs voted
specifically to have ASC on this date at the December meeting.
Groups to be removed from roll call:ESP; New Life; Where I’m At
Groups to be added to roll call next month: KISS - Cyndi
II. Open Forum
A. Erin T announced that New Life didn’t have any homegroup members present to open the
mtg and other members said they have the same experience. Vice Chair will reach out to
their most recent GSR to find out more. Another addict stated the need to personally and
as a group that sometimes it’s better to do a few things well than a lot of things badly.
B. There was additional discussion about the need for developing leadership in service in the
area given the number of vacant positions and the lack of trusted servants with service
experience. Members of the admin committee will be working to come up with a plan to
address these issue; please contact Josh or Rachel if you have any suggestions.
III. Reports
Secretary Report - Rachel S.: Minutes were reviewed and approved but could not be officially
passed due to lack of quorum.
Hospitals & Institutions Report - Eddie S.
The Fluvanna Correctional Center for Woman is getting some more support and is running
smooth as can be, there is an orientation scheduled for the first Monday of every month at 1:30
pm, men and woman are invited.
There are no orientations scheduled for the A.C.R.J. due to personnel changes, for the same
reason the woman's Therapeutic Community meeting is on hold for now.
H+I shirts are on hold but we are planning an H+I SERVICE FUN DAY to help promote and
spread the word of H+I, we would like to have the party in March.
Megan O. [H&I Secretary] was voted in as H+I vice chair.
We voted to hand the Boxwood meeting over to the Rappahannock area volunteers in this area
can sigh up through Billy who handles the scheduling for them.
In Loving Service,
Eddie S.
Regional Committee Member Report - Aaron:
Hi All,
The regional service conference was held the third Sunday of December as scheduled. The
meeting was held at St. Paul’s Memorial here in Charlottesville. Attendance was adequate for
Quorum, and on of the motions was voted on while the other was ruled out of order and is to
go back to groups with more clear grammar.
There was a vigorous open forum where we discussed: new products from NA, The upcoming
AVCNA, The distribution of Literature from the ECCNA, The inclusion of individual names in
meeting minutes, and the upcoming traditions workshops.
Reports were delivered from all areas in attendance and the items to take back to groups are as
follows:
Elections & Nominations
• Chair - (nominations open in February)
• Vice-Chair – (nominations open in February)
• Policy Chair – position has been vacated, Greg G. will pro-tem (nominations opened at the
170th)
• Vice Treasurer – no nominations (nominations opened at the 163rd)
• RDA2 – (nominations opened at the 171st )
MOTION 170-1 Post Marked Up Changes to Bylaws to CARNA Website (5-1-3 BACK TO GROUPS
(mostly for the RCMs who abstained, PASC vote holds))
Mover: Chuck K. (H& Chair) 2
Description: The Bylaws (CAR Guidelines and Rules of Order) are posted and printed every
February with the previous year’s changes. During the year, changes are made and tracked by
the policy subcommittee to add each January. A real-time update is needed on our website so
everyone can have the most current policy.
Intent: To have the most current policy available to entire fellowship through our website.
Change to Policy: Add to Section IX, sub-article 9A (Policy Chair Duties), line 5. “Sends updated
version of CARNA Guidelines and Rules of Order to Webmaster with all changes from previous
RSC marked as follows: revisions in red and deletions struck-through.”
• Pro: Will reduce work for policy at the end of the year and reduce chance of error (Chuck K.,
H&I Chair)
• Pro: Ensures we will have a current version of policy even in the absence of Policy Chair
(Norman C., Alt-RCM SHEVANA)
• Con: It will unduly burden the Webservant.(Kim A., RDA2)
• Con: Unduly burden the Policy Chair with tasks following the RSC (Bill M., Vice-Chair)
2nd: Rudolph C. (Rappahannock Area)
MOTION 171-1 Amend RD/RDA/RD2 Responsibilities (BACK TO GROUPS due to revised
language)
Motion: To amend the Central Atlantic Regional Guidelines and Rules of Order by inserting
duty # 11 for the Regional Delegate on page 13, Section IX, paragraph 6A. All subsequent duties
shall be re-numbered accordingly.
11. Provides a verbal report and answers questions from the RSC floor on the information
presented at the WSC at the first RSC following the WSC.
Intent: To more clearly define the responsibilities of the RD and desires of the Areas and
RCM’s. To allow a more informed and timely dissemination of information from the WSC.
• Con: Motion is out of order due to redundancy (Neal G., Treasurer)
• Con: Sets a bad precedent. This would lead to policy changes for all RSC Officer duties
allowing the body to state where and when. It is already stated in the policy.
The minutes are lengthy, but they do provide a picture of what is going on in other areas in our
region. Please find those minutes at CAR-NA.org under the minutes heading at the top of the
second page (the first is the map, go to more info to enter the site). This was the 171 st meeting
of this regional conference and it will not be the last. The next is scheduled to be the third
Sunday of February.
In Service,
Aaron A
RCM
Special Events Report Special Events met yesterday, December 6th, to continue planning the Winter/Holiday Party.
The party will be held on Saturday, December 20th at St Paul’s Memorial Church located on
University Avenue. It will run from 6:30-9pm. The event is pot luck, but the subcommittee will be
providing the main dishes (meat and vegetarian). We have already secured several dependable
volunteers to provide some side dishes and desserts, but if you or your home group has a
willingness to help please see Dean (who has been handling the food planning), our Vice-Chair
Lawrence, or myself to discuss the event needs.
After last month's feedback during ASC we decided not to have Santa Claus this year, but we
will have some inexpensive gifts for kids. Instead of drawing attention to any one holiday, we’re
making the focus/theme celebrating the spirit of fellowship. In addition to the gifts, there will be
games for adults and children. If you or someone you know has an appropriate game, feel free
to bring it along. Please remember that this is a family event. There is a suggested donation of
$5. We should have flyers today to pass out to GSR’s to take back to their home groups
outlining these details. As always, we can use help setting up, cleaning up, and facilitating the
various activities. If you have a willingness to help with this please see Ruth Ellen who typically
plans the kid activities or one of the aforementioned people that are active members of Special
Events to express your willingness.
We’ve also started to plan for PACNA. It is our understanding that Shenandoah Acres Family
Campground is now reopened. This is the venue that PACNA was held at consistently for many
years until an accident caused the campground to shut down, displacing our event. There has
been a desire expressed by several in the area and sub committee to reestablish some
consistency for the event location, so I will be contacting the campground this week to discuss
rates and availability during the month of September 2015.
Our next subcommittee meeting will be held on Saturday, January 17th @ 11:30am at C’ville
Coffee.
In Loving Service,
Ben C.
Question from the floor about having a Mardi Gras event in March since Mardi Gras will
actually be mid-February; this will be discussed at the 1/17 meeting.
GSRs please announce events and cost associated with them - many ppl showed up to the
December event and said they didn’t know their was a suggested donation and didn’t have
any money with them.
Public Relations Report - Aaron for Thom W.
Hello,
PR met today there were five of us in attendance. New meeting lists are available. Please
replace all previous lists as there are numerous changes. Linda is Bird-Dogging the lit racks,
Lawrence is continuing to distribute posters.
The website is current as of today, and the hosting services continue to be paid for by an
unwilling party. This has become a problem that requires immediate attention as the plug could
be pulled on our site at anytime.
We have tried to build a new site, but servants are not willing to do this work with so much
uncertainty.
We also discussed at length the traditions and concepts regarding self-support and the 7th
tradition.
Tom and Sarah were sick and all business was tabled as such.
ILS,
Aaron A.
Website Coordinator
Clarification on the website: it’s in Yahoo site builder which is not very user-friendly but works
for now; it is being billed to a former member’s credit card and that person requested that this
stop. It was clarified that the 7th tradition was not being violated unless the paying party
specifically stated that they are no longer a member of NA. Aaron learned some new info from
Region about Joomla (content management) and will continue to research the best options for the
website.
Literature Report
Literature has received goods that cost a total of $261.45 as were ordered. We are still buying
literature supplies from Free State Regional Service Committee. In loving service, Jon T.
VRCC Report - no report (position vacant)
Ad-hoc Reports - Dave O. - Fiscal Policy (absent, no report submitted)
Recess - Paricipants agreed to skip the recess.
Treasurer’s Report - Steve S.
January 2015 PASCNA Treasurer Report
At the January 2015 PASC meeting, the Treasurer received $754.06 from 9 home
groups. Our January expenses totaled $543.33, giving our treasury a net increase of
$210.73.
According to my spreadsheet, our current balance is $2081.49. We are currently at $481.49 above our
prudent reserve.
ILS.
Steve S.
Question: Is it prudent to give $150 for H&I event? Treasurer stated he thought it would be fine not sure when we start saving money for PACNA. A request was made that GSRs turn in
donations need to be in by 4:30pm so that all monies can be counted and the report can be
prepared in a timely manner. The group was in agreement that this seemed reasonable, with the
understanding that sometimes things come up and if a GSR is running late, they should attempt
to let someone at ASC know.
IV.
Old Business
None could be addressed due to lack of quorum.
V. Elections
Vice-Treasurer: No nominations
RCM II: No nominations
VRCC Director: no nominations
VRCC Alternate: no nominations
VI. New business - none could be addressed due to lack of quorum.
VII. Announcements and Anniversaries
● Together We Can Friday night 7:30pm meeting at the Mohr Center needs support,
particularly from women.
● 1/8/15 Thursday Bob S. celebrates 3 years at Sharing What We Have
● Living in the Solution is now meeting at 6pm (instead of 9pm)
● 33rd AVCNA - 1/9-1/11 in Lynchburg - www.avcna.org for more info.
● 1/12/15 New Attitudes - Brian K will celebrate 9 years.
● 1/17/15 Special Events subcommittee meeting @11:30am, C'ville Coffee. A spring event
and planning for PACNA will be on the agenda.
● 1/18/15 Jennifer W. will celebrate 33 years at Addicts in the Belfry.
● Dopes on Slopes - 1/22-1/25 in New Hampshire. Contact Mary C. for more info.
● Come get involved with service! Open positions at ASC include: Vice Treasurer, RCM
II, VRCC Director, VRCC Alternate. H&I also has a Secretary position open.
● 2/1/15 Hank will celebrate 12 years at SOS, Sunday 8pm.
VIII.
Review Business of the Day
● 2014-2015 Budget needs to go back to home groups (the same budget from 2013-2014).
● Regional Motion with new language to go back to groups.
● Ad hoc ongoing to review fiscal policy around debit/credit cards.
● Literature orders and donations need to be in by 4:30; if something comes up, please give
folks a heads up.
● 2 motions should go back to groups to be voted on at next ASC: Literature purchase from
NAWS and $150 for H&I event.
● Next ASC will be 2/1.
● Open Area positions: Vice Treasurer, RCM II, VRCC Director and Alternate.
Meeting closed at 5:05pm
THERE WERE NO POLICY CHANGING MOTIONS